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RPCWCCK0 - Workers' Compensation Assessable Earnings Report

RPCWCCK0 - Workers' Compensation Assessable Earnings Report

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Title

Workers' Compensation Assessable Earnings Report

Purpose

This program provides your enterprise with the information that is required for reporting to provincial and territorial Workers' Compensation Boards (WCBs).

Prerequisites

On January 1, 2001, a new method of calculating workers' compensation premiums was introduced in the standard system. Wage type applications for WCB reporting must be configured (or re-configured) after this date to accommodate the new method of premium calculation. To this end, you must (re-)configure the following Payroll Canada Implementation Guide step after January 1, 2001 and before you execute this program.

Features

The following options are provided on the selection screen of the program:

  • Period criteria (required)
    Specify start and end dates to run the program for a desired time period; all pay periods whose pay date lies in the selected interval will be processed. You may also specify an individual pay period for which WCB reporting should be performed.

Important to consider:

For the report to process an individual pay period result, you need to:

  • Select the Payroll period push button on the selection screen

  • Enter the specified period on the Other period field

The report processes all payroll results whose payment date lies between the begin and end date of the select payroll period. Therefore, if you want to process a payroll period whose payment date lies outside the start and end dates shown on the screen, you must either:

  • Change the selected payroll period to one whose start and end dates include the payment date of the period you want to process

  • Use the Time Prd.option, changing the start and end dates to include the payment date of the period you want to process

Example:

You have employee A who has a bi-weekly payment with the following payroll periods:

  • 01.2017 – For period: 01.01.2017 - 01.15.2017 – Payment date: 01.16.2017

  • 02.2017 – For period: 01.16.2017 - 01.31.2017 – Payment date: 02.01.2017

If you enter in the selection screen the payroll period 02.2017, the report will show the results of payroll period 01.2017, since its payment date (01.16.2017) is in between the start and end dates of payroll period 02.2017 (01.16.2017 - 01.31.2017).

  • Personnel selection criteria (required)
    In addition to standard personnel selection criteria (for example, personnel number and company code), additional criteria can be accessed via the Further selections pushbutton. Here, you can run the program by personnel area, organizational unit, job, position, cost centre, and so on.
  • WCB parameters
  • Employment jurisdiction (optional)
    To delimit the results by jurisdiction, enter a provincial or territorial abbreviation, if desired.

  • Workers' Comp. account (optional)
    To display results for certain accounts only, simply enter the account numbers in the selection fields.

  • Display YTD (Year-To-Date) numbers (optional)
    By default, the program only shows results for the selected time period. However, by selecting this checkbox, you can also display year-to-date numbers. The selection period end date determines the year for which YTD results are displayed.

    Example: If the selection period end date is March 31, 2003, then YTD numbers will be cumulated from January 1, 2003 until March 31, 2003.

  • Display employee details (optional)
    By default, the program output shows results by province, account and classification code. However, by selecting this checkbox, you can also display employee personnel numbers, Social Insurance Numbers and names.

  • Prorate between provinces (optional)
    By selecting this checkbox, you can prorate assessable earnings by province. This option should only be selected at the end of the year for the whole year, that is, from January to December. Assessable earnings within one company are combined to determine the province(s) in which employees exceeded maximum contributions. Amounts in excess of the provincial maximum are prorated accordingly. To this end, the portion of income from the province with excess contributions is measured in ratio to the total income. The excess provincial contribution is multiplied by this ratio, then subtracted from the assessable earnings for the province. The resulting amount reflects the prorated assessable earnings. For additional information on this topic, refer to the description of prorated assessable earnings for Workers' Compensation.

    Caution

  • Please consult your local WCB representative to find out whether you are entitled to file prorated assessable earnings! Nova Scotia earnings will not be prorated.

  • The program will not adjust the insurable earnings on the payroll cluster, nor will it adjust the WCB contributions paid. Prorated results are only displayed within the output of this program!

  • Furthermore, in the event that cross-year results exist for an employee, then these results are not considered for proration. Only current year results are prorated!

  • Wage type application (optional)
    In this field, you can specify a wage type application - that is, a reporting tool that contains a collection of either pre-configured or user-defined wage types. These wage types are used for comparison with the assessable earnings. The cumulated amount of these wage types is shown in the columns Period Income and YTD Income.

    You can configure your own user-defined wage type applications via the IMG step named above. Only wage types stored on RT with CNTR1 split, however, can be utilized.
  • Layout (optional)
    Using this option, you can customize the list output of the program. The settings you make here can be stored as variants. You can then specify these variants when running the program later on.
  • Cross-year results
    In the program output, retroactive changes for periods in years prior to the current year are separated into two categories - current year results and cross-year results. This parameter allows you to filter the output of the program accordingly. You can choose to display only current year results, only cross-year results, or both categories of results combined.

Activities

To run the program, perform the following steps:

  • Specify the appropriate reporting period
  • Specify the appropriate personnel selection
  • If desired, specify any combination of year-to-date numbers, employee details and proration between provinces
  • If desired, select the appropriate wage type application for comparison and set a display variant

All pay periods whose pay date lies in the selected interval are processed. Changes resulting from retrocalculation into previous periods are also considered. In the program output, these changes are shown separately, beneath the column entitled Cross-year result. In this case, the column entitled Accounting year indicates the year of the FOR period. Moreover, the program output indicates the payroll type to enable customers to distinguish regular payroll runs from special runs.

The output of the program is displayed in an ALV list format. This format provides you with features similar to a spreadsheet, including subtotals, sorting criteria, and filtering. Furthermore, the list can be exported into a number of formats, including spreadsheets, rich text, and HTML.

To complement the ease of the ALV list format, the program can also be run in batch mode. Like the program output, the spool list can also be downloaded into a number of formats.






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