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RPCYERK3_XML - Year End Reporting, Canada: Magnetic Media - CRA XML

RPCYERK3_XML - Year End Reporting, Canada: Magnetic Media - CRA XML

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Title

Year End Reporting, Canada: Magnetic Media Filing in XML format

The Magnetic Media Filing utility allows your enterprise to generate submissions of Year End data in XML format for reporting to the Canada Revenue Agency (CRA). The resultant XML file(s) can be stored on customary storage media, such as diskettes or CD-ROM, which are in turn submitted to the appropriate authorities.

Magnetic Media Filing in XML format is supported for the following three Year End forms:

T4 - Statement of Remuneration Paid

T4A - Statement of Pension, Retirement, Annuity and Other Income

T4A-NR - Statement of Fees, Commissions or Other Amounts Paid
to Non-Residents for Services Rendered in Canada

Requirements

Before initiating Magnetic Media Filing, your enterprise must meet the following requirements.

You must meet the criteria described under Requirements in the documentation of the Year End Reporting utility.

You are required to have generated Run IDs for the selected tax year, Tax Reporting Unit, and Year End form. These Run IDs are generated by the Year End Reporting utility and subsequently stored in the Year End Reporting History Log. To access that log, select the Show run history function button in the Run parameters section of Year End Reporting.

You have downloaded the XML schema(s) from the CRA website.

Activities

  1. In the Selection section:
  • Specify the tax year for which your enterprise need to generate the submission.

  • Specify the Run ID(s) that you wish to use to generate Magnetic Media submissions. It is possible to generate submissions for different tax forms - for example, T4 and T4A or T4, T4A and T4A-NR - within the same XML file. You are therefore at liberty to specify a combination of Run IDs that were generated for different tax forms. You are equally able to specify Run IDs that were generated for an Original form, or for an Amended form. However, you cannot submit data for both Original and Amended forms within the same file. For this purpose, you must run this utility twice - that is, once for Original submissions, and once for Amended submissions.

  • Specify whether you are running the report in Test mode or Production mode. By running the report in the latter mode, you instruct the utility to set the status of the specified Run IDs to 22. (This status code indicates that a Magnetic Media file that is ready for submission has been generated for the Run ID.) Please note that you should select only Production Run IDs when you run the utility in Production mode. (In other words, do not attempt to use test runs to generate Magnetic Media files that are ready for submission.) For additional information, consult documentation for the Test run option.

  1. In the XML schema upload options section, specify the path from which the system shall read the XML schema file. The following options are available; to choose the option you wish, select the corresponding radio button.
  • You can upload the schema from the Presentation server (that is, the frontend). With this option, you instruct the system to read the XML schema file either from your own computer or from any other file server on your Local Area Network.

  • Alternatively, you can upload the schema from the Application server of your mySAP ERP HCM system.

  1. In the XML file download options section, specify the path to which the system shall store the XML files it generates. The following options are available; to choose the option you wish, select the corresponding radio button.
  • You can download the file to the Presentation server (that is, the frontend). With this option, you can store the file either on your own computer or on any other file server on your Local Area Network.

Note
The system validates if the file path entered by the user aligns with the file system configurations authenticated for the report.
The file system configuration includes a logical File Name HR_CA_DIR_CRA_XML_SCH_NAME_FEND, HR_CA_DIR_CRA_XML_FILE_NAME_FEND, HR_CA_DIR_CRA_XML_SCH_NAME_APPV, HR_CA_DIR_CRA_XML_FILE_NAME_APPVand Logical File Path HR_CA_FILE_PATH, associated with the report. You should maintain the physical file path that you need to use in this report, against the Logical File Path HR_CA_FILE_PATH using transaction FILE.
For further information on maintaining the physical file path, refer FILE.
  • Alternatively, you can download the file on the Application server of your mySAP ERP HCM system.

  1. In the Type of data section, you specify:

  1. In the Transmitter data section, you specify:

  1. In the Proprietor data section, you specify:

  1. In the Acct. contact data section, you specify:

Once you have entered this data, we recommend that you save your entries as a variant by selecting Goto -> Variants -> Save as variant... By doing so, you will eliminate the need to re-enter this data every time your enterprise executes Magnetic Media Filing.

Output

Upon execution, the utility will generate an XML file using the path that you specified among the selection parameters above.

In addition to XML file generation, this utility also performs validation of the XML file(s) generated in relation to the XML schema.

  • If you run this utility in the foreground, then XML file validation is performed automatically. For an overview of the validation process, consult the corresponding program documentation.
  • If you run this utility in the background, then you must subsequently initiate XML file validation manually. To this end, choose Validate XML file from the application toolbar, then initiate XML file validation as instructed in the program documentation.

Finally, if you elect to do so, you are at liberty to display a summary of total reported amounts (at Business Number level) within the report output. (The amounts displayed here are equivalent to the amounts that are reported within the Summary section of the XML file.) To display this summary, choose Business Number summary from the application toolbar of the report output.

  • Note

For background processing, the same summary will be sent to spool in list format.






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