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RPFORMU0PBS_CE - 1042-S reporting CE

RPFORMU0PBS_CE - 1042-S reporting CE

CPI1466 during Backup   General Material Data  
This documentation is copyright by SAP AG.
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Purpose

You use this report to generate the 1042-S Form (Foreign Person's U.S. Source Income Subject to Withholding).

Integration

Prerequisites

You have enabled payroll processing for non-resident aliens. For more information, see Non-Resident Alien Payroll.

You have created subtype pre-processing for non-resident aliens in the Create Form 1042-S additional data subtype for IT0105 Customizing activity. To create this subtype, under HR Public Sector USA -> Payroll -> Non-Resident Alien Processing -> Non-Resident Alien Master Data call the Create Form 1042-S additional data subtype for IT0105 Customizing activity.

Features

Selection

On the Other selection options group box, the Tax Year and Taxpayer Identification Numberfields are required for all types of output.

On the Run Type group box, one of the following fields should be chosen:

  • Original Return: With this option selected, a new Unique Form Identifier number will be saved in the Communication (0105) infotype with subtype you have defined in the Create Form 1042-S additional data subtype for IT0105 Customizing activity.
The UFI number consists of 10 digits (Personnel Number+ sequential number). When printing Form, the Unique Form Identifier number will be displayed with the first 8 digits (Personnel Number ) followed by the last 2 digits.
The sequential number is used when an employee works for two or more Tax companies in the same reporting period. It is necessary to differentiate each one of the Unique Form Identifiers.
For instance, employee A works for both US01 and US02 Tax companies. Then, when printing form, the Unique Form Identifiernumber will be displayed with the first 8 digits (Personnel Number) followed by the last 2 digits (00 for US01 and 01 for US02) as follows:
In the PDF Form, the number may appear:
012345678900
012345678901
In the Communication (0105) infotype:
US01 012345678900
US02 012345678901

  • Amended Return: With this option selected, in addition to the Unique Form Identifier number, this report also triggers an Amendmentnumber which is also saved in the Communication (0105) infotype with subtype you have defined in the Create Form 1042-S additional data subtype for IT0105Customizing activity.
When running this option, the system identifies whether information return is being corrected or amended if multiple information returns are filled. The amendment number indicates your amends sequentially (using '1' for the first amendment and increasing sequentially for each subsequent amendment), in case you have to amend the same form.
For the Amended run, for instance, employee A works for both US01 and US02 Tax companies. Then, an amendment number is added to to the form sequentiallly as follows:
In the PDF Form, the number may appear:
012345678900 X 1
012345678901 X 2
In the Communication (0105) infotype:
US01 012345678900 1
US02 012345678901 2
When the employee reports for more than one Tax Company, and an amended run needs to be executed, the amendment number sequentially triggers a sequential number according to the number of forms you have already submitted.
  • Productive Run: With the Original or Amended Return execution, the data entered in the infotype 0105 will only take effect if the Productive Run checkbox is being selected. Otherwise, no changes will be updated for either of the run type executions aforementioned.

To generate the paper format for the form, the following fields are required in the Paper return group box:

  • Generation of 1042-S paper form
  • Smart Form or PDF Form

The rest of the fields in the Paper return group box are optional.

To generate the form for electronic transfer, the following fields are required in the Electronic transfer group box:

  • Generation of a file for 1042-S
  • Logical file name: can be maintained by transaction FILE.
  • File type
  • Transmitter Control Code (TCC)
  • Agent's Phone Number
  • Contact Name
  • Contact Telephone Number

The rest of the fields in the Electronic transfer group box are optional.

Standard Variants

Output

If you choose the paper form, the system generates all the fields and prints the positions according to the paper format from IRS. In addition, you can select either of the following formats:

  • Smart Form
  • PDF Form

If you choose the tape format, the system generates a text file in the format mandated by IRS.

After final processing, the system also displays a statistic report. You can check the yellow and red icons for warnings and errors, and correct all the incorrect information as required.

When generating the paper form, note the following:

  • The report does not handle multiple states.
  • It supports one tax company per employee.
  • State tax is reported only when the employee is in state /PTX.
  • The following boxes are filled by the standard system:
  • 1,2, 3, 3a, 3b, 7, 10, 12a, 13a, 13e, 13f, 13g, 13h, 14a, 14b, 14c, 14d, 19, 20

  • The following fields are filled with fixed values:
  • Chapter 3 checkbox: Selected

  • Chapter 3 status code: 19

When generating the electronic file, note the following:

  • Only income codes 15,17,18, 19 and 51 are supported.
  • The following fields are filled by the standard system:
  • Record T:

2-5: Tax Year
6-14: Transmitter’s TIN
15-54: Transmitter’s name
55-94: Transmitter’s address
95-114: City
115-116: State code
130-169: Contact name
170-189: Contact telephone
190-194: TCC
195-198: Test indicator
199: Prior year indicator
  • Record W:

2: Return type
3: Pro Rata basis(always 0)
4-12: Withholding agent’s EIN
13: Withholding agent’s EIN indicator(always 0)
14-53: Withholding agent’s name
134-173: Withholding agent’s Street line-1
214-253: Withholding agent’s City
254-255: Withholding agent’s State code
260-268: Postal or ZIP code
269-272: Tax year
273-317: Withholding agent’s contact name
318-362: Withholding agent’s department title
383: Final return indicator(always 0)
384: Withholding indicator(always 3)
533-534: Chapter 3 sattus code(always 1)
810: Amended Return indicator
  • Record Q:

2: Return type
3: Pro rata basis(always 0)
4-5: Income code
6-17: Gross income
42-45: Chapter 3 tax rate
46-47: Chapter 3 exemption code
48-49: Recipient’s country of residence
72-91: Recipient account number
94-133: Recipient’s name line-1
214-253: Recipient’s street line-1
294-333: Recipient’s city
334-335: Recipient’s state
349-357: Recipient’s U.S. TIN
358: Recipient’s U.S. TIN Type(always 1)
359-370: US Federal Tax Withheld
383-394: Total withholding credit
716-727: State income tax withheld
761: US Federal tax withheld indicator(always 0)
784: Chapter 3 withholding indicator(always 1)
786-787: Recipient chapter 3 status code(always 19)
810: Amended return indicator
811-818: Recipient’s date of birth
988-997: Unique Form Identifier
998: Amendment Number
999-1010: Reserved
1011-1018: Record Sequence Number
1019-1020: Blank or Carriage Return Line Feed

Note that you can override all values provided (or not provided) by the standard system, by implementing the form build_1042s_lines_customer.






General Material Data   CL_GUI_FRONTEND_SERVICES - Frontend Services  
This documentation is copyright by SAP AG.

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