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RPLDH3F0 - Preparatory report for the Challenged Workers Employment Declaration

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Title

Preparatory report for the Challenged Workers Employment Declaration

Purpose

This program outputs a preparatory report for the Compulsory Annual Declaration for the Employment of Challenged Workers, Disabled War Veterans and Similar (DOETH).
This report will provide information on the company headcount and provide a list and breakdown of the units benefiting from the legal obligation to employ challenged persons.
The presentation of the preparatory report matches that of the statutory declaration form, as it groups the information into the corresponding sections:

• the liable headcount, calculated according to the method described in the declaration, with proration according to working time and attendance in the company for permanent work contracts (this proration is calculated in calendar days)

• the liability assessment basis and the calculation of the employment obligation

• the number of beneficiaries that the workplace should have employed in the declaration year

• the list of beneficiary employees with the breakdown of units:

• each beneficiary employee counts for one unit

• supplementary units may be added (see the explanatory notice for the statutory form). This program does not take hours of professional training into account when calculating supplementary units.

Prerequisites

For this program to generate a preparatory report for the declaration, a certain number of data must have been set prior to the execution of the program.

Concerning Section I - Identity of the Workplace and General Information

The address of the company/workplace combination must be set in the activity Employer Addresses. The relevant keys are:

• B: name of the workplace

• C: street of the workplace

• D: postal code and town/city

• The year of creation of the workplace is output from table T536A (id=0)

The number of employees in the company/workplace as of December 31 of that year is output from the D2TOTEMP constant (table T5F5Q). If the headcount is below 20 employees, Sections II, III and IV in the form are not generated by this program.

The address of the DDTEFP authorized to process the declaration is set in table T5F4E, and the DDTEFP identifier is associated with the area/subarea in table T5F1P.

Concerning Sections II - Evaluation of the Liability Assessment Basis and III Calculation of the Employment Obligation

All employees who have not been excluded from table T5F42 (Contract Maintenance) are included in the liable headcount.

For part-time work, the proration is calculated using the value output from the Capacity Utilization Level(BSGRD) field in the infotype Basic Pay (0008).

Employees holding contracts specified in table T5F42 and active as of December 31 (field STAT2=3 in the Actions (0000)) are included in the headcount. If the employee has worked part of the year, the system prorates according to their attendance in the reference period for the declaration.

Positions "requiring particular aptitude conditions" to be deducted from this headcount to obtain the liability assessment basis are excluded in table T5F4A.

The number of beneficiaries that must have been employed for the reference period is obtained by multiplying the liable headcount by 6%.

Concerning Section IV - Implementation of the Employment Obligation

The number of beneficiaries employed by the company automatically comes from the list of beneficiary units in Section IV (see below for explanations of Section IV).

The beneficiary units are calculated using the value of the D2HORTAX constant in the table T5F5Q, which corresponds to the pre-tax price of supplies, works or services to be applied to contracts with the protected workplaces. This value must be divided by 3000 times the SMIC (which comes from the SMICH constant in the T511P table) to determine the number of units.

The amount of the contribution that the employer must pay to the Integration Fund to meet their obligation is the result of the following operation: subtract the beneficiary units obtained in 1. and 2. above from the number of beneficiaries that the workplace should have employed (see explanation for Section II).

Concerning Section V- List of Beneficiary Employees Employed by the Workplace/The Contribution: Methods for Calculation and Payment

The list of challenged employees is output from the infotype Challenge (0004). The INSEE codes corresponding to the socio-professional categories are output from the infotype INSEE Code (0217). Certain challenged employees excluded from the liable headcount (Section II) are included in the beneficiary units calculation and must therefore appear on the list in Section IV.

The function module Determine Prorata Factor enables you to determine the capacity utilization level and attendance time factors.

• Capacity utilization level factor: the proration is calculated using the value from the Capacity Utilization Level(BSGRD) field in the infotype Basic Pay (0008).

• In the activity BAdI: Adapt the Headcount of Liable Employees and Beneficiaries, the modify_bsgrd method allows the capacity utilization level in infotype 0007 to take over from the capacity utilization level defined in infotype 0008.

• Attendance time factor: this is prorated according to the employee's time of attendance in the company, i.e. the activity periods of the employee. In addition, the attendance time factor can be reduced. This program will read the occurrences of infotype 2001 in accordance with the absence categories on the selection screen. The FORM reduce_attendance routine of the HR_FR_GET_PRORATA function module calculates the reduction factor that is subtracted from the attendance time factor.

• Factor for recognizing the challenge of the beneficiary taken from the Challenges (0004) infotype: this factor is 1 when the employee has a challenge valid as of December 31 or on the date they left the company. Otherwise, the validity of the recognition is equal to the quotient of the number of calendar days in the beneficiary's attendance period during the reference year.

• Proration factor: this is obtained by multiplying the factor resulting from the working time, the attendance time factor and the challenge recognition factor of the employee.

• This note introduces the new T5F41A table, which replaces the T5F41 table only for the RPLDH3F0 program and maps challenge groups and types in infotype 0004 to a challenge indicator.

Pension Category. In the RPLDH3F0 program a new column for Pension Category has been added to the list of beneficiaries in order to display their challenge indicator. If the new T5F41A table is empty then the old T5F41 table is used and the N4DS reason indicators 112, 114 and 116 are converted to the challenge indicators Category 1, Category 2 and Category 3 respectively.

Note that the N4DS still uses table T5F41 and that for the DSN you need a personnel action with a reason indicator mapped in view V_T5F30_DSN to generate the suspension periods corresponding to a challenge.

Features

Selection

Certain data must be entered directly in the selection screen of the program:

• a selection period corresponding to the declaration year (from January 1 to December 31). The proration of the headcounts is based on the contract type of each employee on the period end date).

• Under the Global Data tab, you must specify:

• the SIRET numbers to which the headcount selection must apply

• the SIRET numbers taken into account for the definitive closure of the company

• whether the list of beneficiary employees (Section IV in the form) must be generated or not, in which case Section IV will not appear on the preparatory report

• the "industry" indicators from the infotype Other/Previous Employers (0023) which give rise to supplementary beneficiary units (sheltered workshop, professional training center, etc.) ;

• the professional training center "industry" indicator from infotype 0023.

• Under the Special Cases tab which allows you to enter the information required in Section III.4, you must specify:

• whether the employer has signed a collective agreement stopping a program for integrating challenged persons

• if so, what type of agreement it is

• the date on which the agreement was approved by the administrative authority

• the approving department.

Output

The execution of the program enables a SAP List Viewer to be displayed by SIREN/NUMIC. By double-clicking on the SIREN, you can access the list of forms for each workplace assigned to the SIRET number.

This SAP List Viewer displays the factors resulting from the working time, attendance time, recognition of the challenge and the proration factor.

It is possible to generate the forms in the background.

Further Information

Please refer to the Customizing guide Payroll France -> Other Operations -> Annual Challenged Persons Employment Declaration.

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