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RPLNHRU0 - New Hire Reporting

BAL Application Log Documentation   General Data in Customer Master  
This documentation is copyright by SAP AG.

Purpose

The Personal Responsibility and Work Opportunity Act of 1996, commonly known as the Welfare Reform Act, requires employers to report newly hired employees in all states.

This program generates a list for each tax company and each state containing the following federally mandated information:

• Employer name, address, and identification number (EIN)

• Employee name, address, and Social Security Number

The list also contains additional information, such as employee date of birth, date of hire, and employer state unemployment insurance number, depending on each state's requirement.

You can choose to produce this report individually for each state or in a summarized version for all states on magnetic media. If you choose to produce the summarized version, you only need to submit it to a single state, rather than individually to each state.

Note:By default, the report reads the employee's home address and permanent address, in this order of priority. If you wish to modify the order of priority, you can configure the subtype in the Addresses(0006) infotype to be used when executing this report. You do so, by means of ADDRS feature. You configure this feature by returning the subtype as a decision to application 10NH, with RCLAS = 10NH.

Integration

Prerequisites

• If you are running this report for the State of New Hampshire and you have independent contractors, you must execute the Customizing activity Identify independent contractors for State of New Hampshire.

• If you are running this report for the State of Missouri and you want the Country of the employer on the report to be different from 'United States', you must execute the Customizing activity BAdI: Determine the country of employer.

Features

Selection

Make the appropriate selections in the Report-specific selections section. If necessary, you can further restrict your selection criteria by selecting personnel numbers, company code, etc.

Select either paper or magnetic media as output format. If you select magnetic media, you must also specify which state you are submitting the report to and the file name and path for the report.
If you want to save the magnetic media file on the application server then the path must be compliant to the definitions that have been defined for the logical pathname HR_US_DIR_LNHR via transaction FILE.

Standard Variants

Output

The program creates a report summarizing the required data for the employer and each new employee. You can print and save the results. If you chose to output the report on magnetic media, the file is saved to the path and file name you specified.

Please note the following:

• The report only selects active employees (employment status '3').

• The report selects rehired employees regardless of the time passed between termination and rehiring.

To change this behavior, you can make customer-specific settings. For example, you may want to report only employees that have been rehired within a period greater than 60 days after their termination. To do so, proceed as follows:

• Create an Action Type (MASSN) for the situation you wish to exclude from the report. To create action types, refer to Customizing activity Set up personnel actions.

• Exclude this Action Typeon the selection screen of this report (in the Hire/rehire event type field).

Activities

Example

BAL Application Log Documentation   Fill RESBD Structure from EBP Component Structure  
This documentation is copyright by SAP AG.

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