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RPLNHRU0_CE - New Hire Reporting for Concurrent Employment

RPLNHRU0_CE - New Hire Reporting for Concurrent Employment

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Description

The Personal Responsibility and Work Opportunity Act of 1996, commonly known as the Welfare Reform Act, requires employers to report newly hired employees in all states.

This program generates a list for each tax company and each state containing the following federally mandated information:

  • Employer name, address, and identification number (EIN)
  • Employee name, address, and Social Security Number

The list also contains additional information, such as employee date of birth, date of hire, and employer state unemployment insurance number, depending on each state's requirement.

You can choose to produce this report individually for each state or in a summarized version for all states on magnetic media. If you choose to produce the summarized version, you only need to submit it to a single state, rather than individually to each state.

Prerequisites

You must maintain the Main personnel assignment infotype (0712) to identify the main contract. This will enable proper reporting of head-count, since all head-count reports only add up the main contracts for a person.

Examples

  • An employee has three contracts (C1, C2, C3) with employer A. C1 is the main contract. This is a single employer scenario. The New Hire report will report the employee only once. Here we report the main contract (C1).
  • An employee has three contracts (C1, C2, C3): contracts C1& C2 at employer A ; contract C3 at employer B. If you run the New Hire report for multiple companies, the employee is counted once at each company. That means for employer A, contract C1 is counted once and for employer B, contract C3 is counted once.

Procedure

Make the appropriate selections in the Report-specific selections section. If necessary, you can further restrict your selection criteria by selecting personnel numbers, company code, etc.

Note: The report only selects active employees (employment status '3').

Select either paper or magnetic media as output format. If you select magnetic media, you must also specify which state you are submitting the report to and the file name and path for the report.
If you want to save the magnetic media file on the application server then the path must be compliant to the definitions that have been defined for the logical pathname HR_US_DIR_LNHR via transaction FILE.

Output

The program creates a report summarizing the required data for the employer and each new employee. You can print and save the results. If you chose to output the report on magnetic media, the file is saved to the path and file name you specified.






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