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RPLPFOJ0 - Acquisition of Qualification Form Data File for Pens. Fund

RPLPFOJ0 - Acquisition of Qualification Form Data File for Pens. Fund

CPI1466 during Backup   Vendor Master (General Section)  
This documentation is copyright by SAP AG.
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Purpose

This report creates date file (CSV format) for Health Insurance and Employees Pension Insurance Acquisition of Qualification Form that is for Pension Fund. Data file can be for magnetic media (Magneto Optical disk, CD, and DVD) and electronic filing via Internet.

This report checks employees Social Insurance Basic Data infotype (0140) and takes necessary data from the employee's master data infotypes.

Prerequisites

  • This report create data file according to the specification "Magnetic Medium Notification Specification (Health Insurance Union / Pension Fund)" stated by Japan Pension Service. Depending on Health Insurance Union to which data file is to be submitted, specification of record layout may differ from that of Japan Pension Service.
  • Employee's Social Insurance Basic Data infotype (0140) must be maintained with correct status and validity date.
  • Employee's personnel area and personnel subarea in Organizational Assignment infotype must be maintained (in the case of new hire and transfer).

Features

  • It is possible to specify for which insurance type (Both Pension and Fund or Pension only) Acquisition of Qualification Form data file is to be created.
  • When you select Both Pension and Fund, employees who meet the following criteria are included in the output:

Employee whose Acquired/Lost status of Employee's Pension (subtype 2 of Social Insurance Basic Data infotype) data is one of " Acquired" ,"Office change" and "Rehiring(Retirement)" and has vaild Pension Fund (subtype 3) data record in the specified time period.
  • When you select Pension only, employees who meet the following criteria are included in the output:

Employee whose Acquired/Lost status of Employee's Pension (subtype 2 of Social Insurance Basic Data infotype) data is one of " Acquired" , "Office change" and "Rehiring(Retirement)" in the specified time period.
Note
There might be a case where Pension Fund information of an employee is administrated apart from Pension Fund (subtype 3 of Social Insurance Basic Data infotype) based on customer's requirements. Due to this, it may be necessary to have futher selection of employee to fulfill the customer's need. In such case, please implement additional selection process in the Business Add In (BAdI) provided to edit data fields specific to Pension Fund.
  • It is possible to specify more than one target branch office to which Acquisition of Qualification Form data to be created.
  • It is possible to specify which employee's address information is to be used. Official tax address (subtype J1) is proposed as default.
  • It is possible to create data file for magnet optical disk, CD, DVD, and electronic filing via Internet.
  • It is possible to specify the size (volume) of disk media to be used. 230Mb and 640Mb are supported for magneto optical disk (MO), and 640Mb is supported for CD and DVD.
Note
For magneto optical disk, CD, and DVD, number of data record saved in a disk is limited to 99999 records. For electronic filing, number of data record saved in a file is limited to 20000 record and the size of a file is also limited to 4.5Mb.
  • If the volume of output data is larger than specified disk media size, the report automatically divides output data into multiple files with specified volume and attaches sequential numbers to file names. (EX: KNFD0006.CSV001, KNFD0006.CSV002)
Note
Note that when a data file is saved to a disk media, you need to edit file name (extension) to take out sequential number. Sequential number is to be used as a label of disk media.
  • It is possible to save the output file to TemSe, to an application server and directly to a local PC.
  • It is possible to display detailed data of employee records and office record that are stored in the data file. By pushing "Employee detail" or "Office detail" on the application tool bar of result screen, respective data will is shown with SAP List Viewer format.
  • When there is an error record(s) caused by insufficient employee data and/or branch office data, it is possible to check such record(s). In case an error record(s) is detected, buttons labeled "Employee" and/or "Office" with error icon are displayed on the application tool bar of result screen. By pushing these buttons, corresponding errorrecord(s) will be shown.
  • Names of specific items (1 - 10) for Pension Fund can be set in the selection screen.
  • A Business Add In (BAdI) is available to set (or edit) customer specific data to items specific to Pension Fund and remarks column field (Bikou-ran Kanji 37 characters / Alpha-numeric 75 characters) in Acquisition of Qualification Form data file. Data fields except fields listed below in Acquisition of Qualification Form data file are all set by the report.
  • Remarks Column (Bikou-ran)

  • Insurance Number (Pension Fund) (If subtype 3 is not maintained)

  • Enrollment Status

  • GENGOU (Date of Entry)

  • Date of Entry

  • Application of Additional Payment

  • Application Status

  • Monthly Addtional Payment 1

  • Monthly Standard Payment 1

  • Monthly Addtional Payment 2

  • Monthly Standard Payment 2

  • Pension Fund Specific Field 1- 10

To set data to above items specific to Pension Fund and remarks column field (Bikou-ran), please implement BAdI provided. For detailed information of how to implement BAdI, please refer to the implementation guide listed below.
Personnel Management
-> Personnel Administration
-> Payroll Data
-> Social Insurance
-> Insured
-> Submission with Data Media/Electronic Filing to Pension Fund
-> BAdI: Maintain Acquisition of Qualification Form Data File Editing Module
Note
It is technically possible to edit (change) data in the fields other than items specific to Pension Fund and remarks column field (Bikou-ran) that are defined for internal table to creating data file via BAdI provided. If you intend to change data set by the standard, please pay special caution not to create wrong application record. For details about BAdI, please refer tothe interface documents of above BAdI.

Activities

  1. First, you need to specify for which Period Acquisition of Qualification Form data to be created.
  2. For employee selection, you can specify employee number(s) or range of numbers.
    You can also add further selections such as Company code. This can be done by pushing Further selections button on the reports section screen and select criteria you would like to use.
  3. As selection conditions, you can specify social insurance modifier for target branch office (SI Mod. of Target Br. Office).
Note
Specifying social insurance modifier for target branch office has effect on selecting Acquisition of Qualification Form data of employees who are selected by employee selection condition in the specified period.
Note
Note that if you leave blank entry for social insurance modifier for target branch office, then all branch offices defined by parameter setting will be processed. Thus, you will be requested to make an entry for social insurance consultant's information in Output condition tab.
  1. As selection conditions, change Create date and Subtype of address infotype if necessary.
  2. As selection conditions, you need to specify which insurance type (Both Pension and Fund or Pension only for Acquisition of Qualification Form data file is to be created based on the actual scenario of your company.
  3. If you create Acquisition of Qualification Form data file for more than one social insurance modifier for target branch office (SI Mod. of Target Br. Office), you need to specify the code and name (kanji) of certified social insurance consultant.
  4. As output file attributes, you need to specify FD serial number (starting number) and targer media type.
  5. As file output destination, you need to specify output destination option. If you choose application server as output destination, you also need to specify File output path (on server). If you want to save output data file directly into a local PC or TemSe, then you do not need to specify File output path (on server).
Note
When you output a file to TemSe, the TemSe object has a following name.
HR_LPFOJ1_(FD serial number)
Note
The report stores data file(s) in the directory on an application server specified by File output path (on server). Thus, proper authorization must be set for the directory in an application server beforehand.
  1. In FD admin record tab, specify names for Pension Fund Specific Field (1 - 10) within 10 kanji characters or 20 alpha-numeric or single byte katakana characters.
  2. Execute the report.
Note
If there is no selection condition specified for employee selection, execution time of this report may become long since this report checks all employees.
It is recommended to create report variants for combination of social insurance modifier for target branch office and Personnel Area / Subarea in Further selections to group employees to be processed. Such combination(s) are defined in the Implementation Guide. Please refer to parameter settings done in the following Implementation Guide node.
Personnel Management
-> Personnel Administration
-> Payroll Data
-> Social Insurance
-> Branch Office
-> Assign Branch Office Modifier to Personnel Area / Subarea
-> Modifier for social insurance and labor insurance
  1. At the result screen, a list of output file(s) is displayed.
Note
When there is an error record(s) caused by insufficient employee data and/or branch office data, buttons labeled "Employee" and/or "Office" with error icon are displayed on the application tool bar of result screen. Push these buttons, to check error record(s) and make necessary corrections. Then, re-execute the report to obtain correct data file.
  1. Save data to appropriate media.

    If you select application server as output destination and specified File output path (on server), then output file(s) were already saved in the directory in the application server you specified. Use appropriate software tool to retrieve and save output data file(s) to appropriate media.

    If you want to save output file(s) into a local PC, then select a line (a file) and push Download button on the application tool bar. The reports only propose the file name KNFD0006.CSV as a default. You do not need to change this file name if you save output data file directly into a magnetic media of a local PC.

    If you select TemSe as output destination then you can download the file with utility report List of HR TemSe Objects (RPUTSV00) or Download HR TemSe Object (RPUTSVJ0).






rdisp/max_wprun_time - Maximum work process run time   SUBST_MERGE_LIST - merge external lists to one complete list with #if... logic for R3up  
This documentation is copyright by SAP AG.

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