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RPRTEC00 - Settlement of Trip Data

RPRTEC00 - Settlement of Trip Data

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Description

The trip accounting program RPRTEC00 determines the accounting results (especially the amounts for reimbursement) of a trip for a specific accounting period from the trip data entered. You can set the accounting rules for this in Customizing for Travel Management with feature TRVCT.

The trip accounting period
If you do not specify an accounting period manually, the system uses the payroll period from the payroll control record. If the status of the control record period is set to Newly Created or End of Accounting, the system uses the next-higher control record period.

Caution:
In the case of the ALE scenario Distribution of Travel Expenses Results, the system proposes the trip accounting period from the payroll control record period in the payroll system.

Accounting run control with feature TRVPA
In Customizing for Travel Management, you can make the following basic settings with feature TRVPA:

  • Integration with Payroll?
  • According to inflow principle

  • According to principle of origin

  • According to inflow principle; in case of employees who have left: according to principle of origin

  • Check against control record in payroll active?
  • In the case of the ALE scenario Distribution of Travel Expenses Results, the system checks the trip accounting period against the payroll control record period in the payroll system.

Check against control record
Checking the trip accounting period against the payroll accounting control record ensures that only trip accounting periods for which payroll is running next are allowed.

For which trips are the accounting results determined?
For all trips with:

  • Approval status "...approved" and
  • Accounting status "to be accounted"

The program determines the reimbursement rates for the applicable trips and stores them on the PCL1 file. The trip must precede the end date of the accounting period.

How are the accounting results determined?
Program RPRTEC00 controls the accounting rules used in Travel Accounting by referring to the values in feature TRVCT for each personnel number.
You can find documentation on feature TRVCT (Expert View) in Customizing for Travel Management under Travel Management --> Travel Expenses --> Dialog and Travel Expenses Control --> Travel Expenses Control --> Travel Expenses Control (Expert View).

Information for system organizer:
User exits have been provided in include RPREX000 for reading the following evaluation tables:

USER EXITS in RPREX000:
T706A, T706B, T706D, T706F, T706H, T706L,
T706M, T706P, T706S, T706U, T706V.

For each T706x table there are the respective routines EXB706x and EXA706x, which can be used as follows:

Call routine in main program (SAP standard) RPREX000
(user)

PERFORM RE706x -> + FORM RE706x
USING ARG ! USING VALUE(ARG)
FUNC. ! FUNC. + FORM EXB706x
! PERFORM EXB706x --> ! USING ARG.
! USING ARG. ! ..."Aendern ARG
! ... <----------- + ENDFORM.
! ...
! ..."Lesen T706x
! ...
! ... + FORM EXA706x
! PERFORM EXA706x --> ! USING FUNC.
! USING FUNC. ! ..."Aendern FUNC
<---------------- + ENDFORM. <----------- + ENDFORM.

EXB706x is run before reading T706x.
The routine parameters, the ARGUMENT for reading T706x, can be modified here.

EXA706x is run after reading T706x.
The routine parameters (the function fields after reading T706x) can be modified here.

Accounting results for the different country versions

Spain

  • In Spain, the expenses for meals and accommodations are considered, for taxation, as a unit. The statutory per diems and maximum rates always refer to the combined sum of both.
  • Statutory per diems and maximum rates for both meals and accommodations receipts are stored in table T706H.
  • Both meals and accommodations receipts (including those paid by company) are assigned to category M in table T706B1.
  • Paid M receipts reduce the tax-exempt maximum amount.
  • In Spain it is possible to perform mixed settlement of per diems and receipts for meals within a given trip and on the same day.

Detailed information on the country version for Spain in FI Travel Management can be found in the SAP Library under Financials -> Financial Accounting -> Travel Management -> Country and Industry Versions -> Country Version for Spain.






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This documentation is copyright by SAP AG.

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