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RPR_ADMIN_TC - Administrate Credit Card Buffer of Employee

RPR_ADMIN_TC - Administrate Credit Card Buffer of Employee

BAL Application Log Documentation   General Data in Customer Master  
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Purpose

This tool enables to administrate the buffer of assigned and unassigned credit card receipts. It enables to

  • create new unassigned transactions from scratch
  • create new assigned transactions from scratch
  • delete unassigned transactions
  • assign unassigned transactions to suitable trip receipts
  • unassign transactions which are assigned to no or not suitable trip receipts

Integration

Prerequisites

The user needs authorization to change expense reports of the employee; at least value W30 for field 'Status old' of P_TRAVL. This tool can only be used once at a time; even different users for different employee numbers cannot use this tool in parallel.

Features

Selection

On selection screen enter the employee number for which the credit card buffer shall be administrated and execute.

Standard Variants

Output

The lists of unassigned transactions (CCBEL) and assigned transactions (INBEL) are displayed in a horizontally split screen.

Functions for unassigned transactions (CCBEL)

  • Delete
    Unassigned transaction can be deleted from buffer. It is possible to select more than 1 line. The selected transactions will be removed from CCBEL. The final deletion from database does not happen before the Save button is clicked.
  • Add
    A completely new unassigned transaction can be added to CCBEL. If 1 transaction is selected, the data of the selected transaction serves as template for the new receipt. The final change on database level does not happen before the Save button is clicked.
  • Move to INBEL
    One line can be selected and assigned to a trip receipt. This means, the transaction is moved from CCBEL to INBEL. Prerequisites: the trip receipt must be a credit card receipt and it must be a master receipt. The credit card relevant trip receipt data must match the transaction data in CCBEL. The system automatically suggests a suitable trip and document number. Still no transaction must be assigned to the trip receipt. If there's already a wrong transaction assigned to this receipt, it must be moved to CCBEL first. The final change on database level does not happen before the Save button is clicked

Functions for assigned transactions (INBEL)

  • Add
    A completely new credit card transaction can be created and directly assigned to a trip receipt. The data of a selected line in INBEL will serve as template data. The transaction data will be filled based on the credit card data of the trip receipt. No suitable entry in CCBEL which could be moved to INBEL instead must exist. Still no transaction must be assigned to this trip receipt. The final change on database level does not happen before the Save button is clicked
  • Move to CCBEL
    Transactions in INBEL which are assigned to a not matching trip receipt can be moved to CCBEL. From CCBEL it can be either deleted or moved back to INBEL in order to assign it to a matching trip receipt. The final change on database level does not happen before the Save button is clicked
  • Double-click a line or click the hotspot
    A navigation to the trip is possible either in change mode or in display mode. The trip is shown in transaction PR05. If the trip shall be changed, all unsaved data in the admin tool must either be saved or discarded before.

Save

The Save button becomes active only after the first user action (Delete, Add and Move). Only after Save is clicked the changes done will be fixed on database.

Refresh data

All unsaved changes will be discarded and credit card buffer data will be loaded new.

Undo last action

This button becomes active like the Save button after the first user action (Add, Delete, Move). All actions will be memorized. Every click on the undo button will undo the last action. As soon as all actions since the last save have been undone, the button gets inactive again and so does the Save button.

Log

All changes saved will be saved in a log. This log can be evaluated. It contains information about who did when what action to which credit card transaction. The log can also be evaluated via the separate transaction code PR_ADMIN_TC_LOG.

Recover deleted transactions

It is possible to recover transactions which have been deleted from CCBEL at any point in time. The button is active as soon as there's at least 1 transaction to recover. Transactions which have been created completely new in this tool, cannot be recovered after they are deleted. The same is valid for duplicates. If a duplicate is deleted, it won't be possible to recover this duplicate.

Example






PERFORM Short Reference   CPI1466 during Backup  
This documentation is copyright by SAP AG.

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