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RPTEAB00 - Attendance Check

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Attendance Check

Use

The report creates a list of all employees who are at work, absent with a reason, absent without a reason, or late at a specific time. The list shows you which employees are absent at the time of the evaluation and may have to be substituted by other employees. You can also display employees who should be at work according to their personal work schedule, but are not at work and have not stated a reason for their absence.

Requirements

• The evaluation is based on the time events recorded at the time recording system and in the Absences (2001) and Attendances (2002) infotypes.

• If you work with time recording systems, the time events must be uploaded to the SAP System before the evaluation is run. Pair formation must have been carried out in time evaluation for the time event types 'clock-in or clock-out', 'start/end of off-site work', 'start/end of off-site work at home', and 'start/end of break', since these particular time events can only be interpreted in combination with a second time event.

Scope of functions

• You can make your selection according to the employees' attendance status and display all employees who are late for work on the selected day, for example.
  The attendance status is determined as follows:

1. The last time posting before the evaluation determines whether the employee is at work, off-site, or taking a break. If you have activated the Evaluate work schedule field, the system also references the last time posting to check if the employee arrived late or late for normal working time (this status is for flextime without a core time), or if there is a core time violation.
2. If the employee is not at work, off-site, or taking a break according to his or her last time posting, the system checks if there is an absence (infotype 2001) or manually recorded attendance (infotype 2002). The attendance status Attendance < 1 day, Absence < 1 day, Full-day attendance, or Full-day absence is displayed.
3. If there are no recorded attendances or absences and you want the daily work schedule to be evaluated, the system checks whether the employee should be at work according to his or her daily work schedule. If applicable, the attendance status missing or missing for normal working time (this status is for flextime without a core time) is displayed.

• In addition to the evaluation time, you should specify the maximum number of hours that may lie between the last time posting and the evaluation time. Only time postings within this time frame are taken into account to determine the attendance status.

• You can base the evalution on the work schedule to get a list of employees who, according to their personal work schedule, should be at work at the time of the evaluation, but are not at work nor have stated a reason for their absence.

• Depending on the attendance status, the evaluation displays the time event type and time of the last posting or attendance/absence type.

• Once the evaluation is complete, you can display a selection log listing all restrictions with which the report was run. The list includes all entries you made on the selection screen, for example, personnel numbers, date, and time. You can use the log to check all restrictions without having to exit the evaluation.

• You can display an error list of the employees who were not selected. The list contains the employees for whom certain infotypes (for example, planned working time or time event information) are not maintained and who are therefore not included in the evaluation. The error list shows the personnel numbers of the employees who were not selected, the type of error message (for example, a yellow symbol for W = warning), and the error text.

• You can send the table by mail or download it to Excel or Word for further processing.

Activities

Evaluate according to work schedule

If you activate the Evaluate work schedule field, the list also shows the employees who should be at work at the time of the evaluation according to their personal work schedule, but are not at work nor have stated a reason for their absence. The planned working time and, for flextime, the core times are also displayed in the list.
The system assumes that employees with a Time Management status of 0 (no time evaluation), 7 (time evaluation without payroll integration), or 9 (time evaluation of planned times for whom no attendances or absences have been recorded in the evaluation period are at work according to the times in their daily work schedule. Employees with a Time Management status of 8 (External Services Management) for whom no attendances or absences have been recorded in the evaluation period are not listed.
For daily work schedules that extend over midnight, full-day absences can only be accurately identified if you have activated the Evaluate work schedule field.
If you only want information on which employees are at work, leave the Evaluate work schedule field blank as determining the daily work is relatively time-intensive.

Display report restrictions

1. Choose Settings→Selections.
   A dialog box appears listing all restrictions with which the report was run.
2. Close the dialog box to get back to the initial list.

Display error list

1. Choose Error list.
   You see a list of all employees who were not selected.
2. To get back to the initial list, choose Back.

Example

You want to display a list of employees in your supervisor area who are missing from work on the current day. This will allow you to reorganize the manning of machines, if necessary, or request employees from other departments.

Procedure

1. Call the selection screen for report RPTEAB00.
2. Choose Further selections, select the Supervisor area field to add it to the selection screen, and enter the relevant supervisor area.
3. Under Time of evaluation, activate the Evaluate work schedule field.
4. Choose Execute.
5. You can determine from the list which employees are absent all day (for example, ill or on holiday), which are at work all day (for example, on a training course), and which are absent without having stated a reason for their absence.

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