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RPTEDT00 - Time Statement Form

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Time Statement Form

Use

Report RPTEDT00 creates an overview of the results determined by time evaluation, for example, an overview of time balances and time wage types for each employee. You can use the report to check the time evaluation results, for example, or to send time statements to employees. Employees can use the self-service application for the time statement to view the current status of their time balances and time wage types in the Internet or intranet.

Integration

You have the option of outputting the time statement at the same time as the time evaluation report (RPTIME00). To do this, enter a variant in the Time statement variant field in the RPTIME00 selection screen. After time evaluation has run, you can display the time statement by choosing Display form. To print the form, choose Display → Print.

Requirements

• Before a time statement can be created, the time data of the selected employees must be evaluated by time evalation (RPTIME00). The time statement is only output for days that have already been evaluated (this includes future days that have already undergone a preliminary evaluation).

• In the selection screen, you can specify which form you want to use for the time statement. You can enter a standard form, or a form that you have created in Customizing. If you form customer-specific time balances and wage types in time evaluation, you are recommended to display them on a customized form.
  The standard system delivers standard forms that represent the most important views of the dataset. You can use them as a template to create your own time statement forms. The following forms are provided:

• TF00
  Lists the most important time balances by day

• TF01
  Lists the most important time balances by day, letterhead with address, additional information

• TF02
  Lists the most important time balances by day, letterhead with address, additional information in a clearer layout.

• TFL1
  Overview list of the cumulated time balances

• TFL2
  Overview list of the cumulated time balances. Form is only printed under particular conditions (which you can set in Customizing). For example, the flextime surplus or deficit is only printed if it is < 0.

For detailed information on creating a customized time statement form, see Form Editor.

Scope of Functions

• Time data, and time balances and wage types formed by time evaluation, are output for individual days. If you create a time statement for an entire period that has already been accounted, the time statement displays a totals overview of the balances calculated for the evaluated period.
  Note: The total of the individual day balances and the period balances may be different. This is the case if particular balances are transferred at the end of a period (for example, the flextime balance is converted to overtime).

• You can also output a time statement for periods for which time evaluation triggers a recalculation. You can use the Earliest recalculation date for the time statement form to enter an earliest date for the output of the time statement. The date is set via Human resources → Time management → Administration → Tools → Current settings.

• You can also output a time statement for employees who have errors in time evaluation.

• You can go from the list screen to the time data records to receive detailed information.

• You can display collapsed views of the results, such as weekly totals and summarized time wage types (that is, a time wage type only appears once for each day on the time statement).

• You can add a letterhead to the form so that you can send time statements to your employees. Alternatively, you can allow your employees access to the self-service application for the time statement so that they can view the time statement in the Internet or intranet. For more information, see Internet Time Statement (PA-TIM-EVA Time Statements).

• You can specify an output language for the time statement. For example, if you choose Employee's language, the time statement is displayed in the employee's language.

• You can use SAP enhancement HRPTIM04 to modify information from the tables in clusters B2 before output. You may want to do this if you want to output only one time pair each day, for example.

Activities

Obtaining Detailed Information on Time Data Records

1. In the selection screen under Parameters for time statement, activate the Branch to time data info field.
2. Choose Execute.
   The individual results that contain additional information are identified by a magnifying glass icon.
3. Select the line for which you want to view detailed information, and choose Choose.
   The relevant infotype appears in display mode.

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