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RPTLEA40 - Overview Graphic of Attendances/Absences

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Graphical Overview of Attendances/Absences

Use

The report creates a planning board that displays employees' recorded attendances and absences in graphical format. The graphic interface supports you in planning leave, for example, or in checking personnel capacities for a group of employees. The evaluation is run for each individual employee. You can also run an evaluation for locked records.

Functions

• You can run an evaluation based on individual attendance and absence types to plan leave, for example.

• The graphic displays the attendances and absences in colored bars (attendances: yellow; absences: red). If locked records were evaluated, the related attendances and absences are displayed in different colors (locked attendances: blue, locked absences: green). You can also show a text that specifies the attendance or absence type in the colored bars.

• The evaluation can be displayed using different time periods, such as daily or weekly. You can adjust the time period interactively in the graphic.

• After the evaluation, you can change the layout of the graphic, for example the color assignment or the grid lines.

• You can branch directly to the infotypes displayed or to the Display time data function from the graphic. This enables you to display other infotype records, for example, or to view an employee's work schedule.

• After you have viewed the graphic, you can send it by e-mail.

Activities

Set attendances/absences to be evaluated

• If you want to evaluate all attendance and absence types, leave the Attendance types and Absence types fields blank.

• If you want to restrict the attendance and absence types, enter the attendance and absence types in the fields on the selection screen. If you want to evaluate all absences only, leave the Absence types field blank, and use the Multiple selection function to exclude all attendances.

Change the graphic settings

• Degree of time detail
  You can set the time period displayed in the graphic by entering a value in the Time unit field in the report selection screen. You can choose a daily, weekly, or annual display, for example. You can also change the time period interactively in the graphic using the Time unit menu option.

• Layout
  You can choose the Options menu option to change the layout of the graphic in the following ways:

• Make the graphic easier to read (vertical and horizontal grid lines, division of gridlines, time line, print mode)

• Display attendance/absence type (time block text)

• Change the color display (color assignment)

Obtain detailed information on attendances/absences

1. In the graphic, click on the attendance/absence on which you want more information.
   The relevant infotype record appears.
2. To return to the attendance/absence overview, exit the infotype record.
3. Click with the cursor on the graphic window.

Obtain information on an employee's time data

1. In the graphic, click on the employee on whom you want more information.
   The Display time data function appears. You can branch to other time infotypes.
2. To return to the attendance/absence overview, exit infotype processing.
3. Click with the cursor on the graphic window.

Perform mail function

1. Choose Back to exit the graphic.
2. Choose Send via SAPoffice.
3. Enter a user name as recipient.
4. Choose Document → Send.

Example

You want to display an overview of leave for the employees of a particular organizational unit for the current month.

Procedure

1. Go to the selection screen of report RPTLEA40.
2. Choose Current month as the time period.
3. Choose Further selections, and flag the Organizational unit field to add it to the selection screen. Enter the required organizational unit.
4. Under Additional data, enter all absence types related to leave in the Absence types field.
5. In the Absence types field, choose Multiple selection, and exclude all attendance types.
6. Choose Execute.

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