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RPUAUD00_PNPCE - Logged Changes in Infotype Data

RPUAUD00_PNPCE - Logged Changes in Infotype Data

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Purpose

You use this report to display all documents that were created with the creation of infotype log ( Change documents for short).

You can use this report to display the following document types:

  • Long-term documents
Long-term documents are created for audit purposes. Changes made to the infotype are stored in the database or can be archived. Long texts are stored until they are deleted. The archiving object is PA_LDOC.
Long-term documents evaluate data according to personnel numbers and infotype. In the list header of the drilldown list, the columns PersNo and Infotype are output first.
  • Short-term document
Short-terms documents are stored in the database. For short-term documents, the data is selected according to date and time. In contrast to the long-term documents, the Date and Time columns are displayed first in the table.

Integration

Prerequisites

To ensure that changes to infotype fields are entered (changes, creations, deletions), these fields must be maintained in the following views: HR Documents: Infotypes with Documents (V_T585A), HR Documents: Field Group Definition (V_T585B), and HR Documents: Field Group Characteristics (V_T585C).

You can only display an archive if it was created with archive management (transaction SARA).

Features

Selection

Under Time Period you specify which Evaluation Period (Data Selection Period and Personnel Selection Period) are relevant for employee to determined using the selection in the Selection Conditions screen area.

In the Selection Conditions field, you can specify:

  • which employees are to be selected using the Personnel number field
  • which employment status (for example, pensioner) the employees to be selected have
  • which personnel area, personnel subarea the employees to be selected come from
  • to which employee group and which employee subgroup the employees to be selected are assigned

Note

Not entering selection conditions can result in long runtimes when running the report.

Reading from the Archive

The standard system reads data from the database.

If you want additional archive data to be read, select Read from archive. Further selection possibilities are displayed under Archive Selection:

  • Also read from database
Documents relevant to data in the archive are displayed if they are currently on the database and correspond to the selection options.
  • User archive selection
The Archive Administration: Choose Files to Read screen appears. Select the desired archive.

Under Read from Database, you determine whether you want to display long-term documents or short-term documents.

In the Selection field, you can specify:

  • which data is to be evaluated by the system using the Infotype field
  • whether a specific change date or a specific period is to be taken into consideration, using the Change Date field
  • whether you want to display changes that were made by certain users, using the User Name field

Determine how the report results should be displayed under Output Options.

  • Default currency
  • Direct output of documents
  • Output program selections
  • New page per document
This setting is effective only if you have selected direct output of documents.
  • Output in ALV

Under Sort Sequence, you determine how the data within the documents is sorted:

  • Time
  • Personnel Number
  • Infotype
  • User
  • Personnel Area
  • Personnel Subarea
  • Employee Group
  • Employee Subgroup

Standard Variants

Certain fields may already have default values in the selection screen of the report. The system defaults the following selections:

  • A selection of employee data using Pers.Master record (HR Master Data)
  • Sorting output list, using the Timeindicator, according to which the change date appears in the first column.

Output

The report results are displayed according to the selected output options:

  • Drilldown list
If you have not made any settings under Output Options, the list displays an overview of the documents.
  • Long-term documents

In the list header of the long-term documents, the columns always appear in the following order: PersNo (Personnel Number), Inftyp(Infotype), Date, Time, SqNr, Changed by, Personnel Area, Personnel Subarea, Employee Group, and Employee Subgroup.
  • Short-term document

In the list header of the the short-term documents, the columns always appear in the following order: Date, Time, SqNo, PersNo(Personnel Number), Inftyp (Infotype), and Changed by.
  • Output program selections

If you make this selection, the output list takes the form of a drilldown list. In addition, the selection options are specified with it.
  • Detailed list
  • 'Action' field

This operation ID can have the following values: 'U stands for UPDATE (Record was updated), I stands for INSERT (Record was added), and D stands for DELETE (Record was deleted).
  • Documents

If you have selected Direct output of documents, documents are displayed. The documents contain information about the list header of the drilldown table and data about the exact changes that have made in an infotype.

Each document is printed on a separate page if you have selected new page per document.

Note

If you run this report in the background, the report uses the Direct Output of Documents output option, irrespective of the output option that you selected previously.
The other output options require the user to take action during the output. This is not possible in the background.

Activities

Example






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