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RSIWB_EXPORT_FOLDER_LIST - Create Folder List/Structure List for Export Service

RSIWB_EXPORT_FOLDER_LIST - Create Folder List/Structure List for Export Service

General Material Data   TXBHW - Original Tax Base Amount in Local Currency  
This documentation is copyright by SAP AG.
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Purpose

Determining the SAP Knowledge Warehouse content that was changed in a particular time period and preparing this information in list form for subsequent use by the HTML Export Service.

Features

This process of determining the changed contents can be executed for several areas. Contents that are located in non-productive folders can be excluded from the entire quantity of contents to be examined.

You can set further limits to the selection of contents, internally within SAP, by choosing:

  • One or several business functions
  • An enhancement package key
  • One or several software components (of the business functions)

These three options are not available for external SAP Knowledge Warehouse customers.

Depending on the mode selected, the output can contain:

  • Folders or
  • Structures

For more information, refer to the options under

Selection Contents for Structure-Based Exports.

Selection

  1. Context Options Group Box

Here, in addition to setting the actual context parameters, you will need to make decisions regarding the fallback language and the productivity of the folders.

  1. Language Field
Default setting is English. You can set the language only through the F4 help key.
  1. Radio button Standard Context / Enhancement Context
If you choose Standard Context (default setting), you can enter an SAP standard release manually for the Release field or choose one through the F4 help key.
If you select the option Enhancement Context, we recommend using the F4 help for selecting the enhancement and the respective enhancement release.
  1. Country Key Field
Typically, no entry is made in this field since the country key is normally not a part of the context.
  1. With Context Resolution Checkbox
This checkbox is visible only if you select the option 'Enhancement Context'. If you select this option, all the info objects that are found through the performed context resolution in the underlying enhancements (within the context chain) will be included. If the checkbox is left empty, the system will only include info objects that can be found in the set enhancement (if only Release + Language, the enhancement in this case is the initial value).
  1. With Fallback Language Checkbox

If you select this option, info objects that are not in the selected initial context language will also be included (in accordance with the standard KW context resolution).

  1. Only Productive Folders Checkbox
If you select this option, info objects from folders marked as 'Non-Productive' will not be taken into consideration.
External SAP KW customers are not in a position to select this option because customers' own content is not included in the productive structure and thus the contents are also marked as 'Non-Productive'.
  1. Selection of Contents for Structure-Based Exports Group Box
In this selection, you decide on the subsequent use in the box of folder-based or structure-based exports.
  1. Display of Options Checkbox

If Display of Options is not selected, a list with folders will be generated as a result. If this option is chosen, further selection options will appear.

  1. Structure
As a result, a list with structures will be created.

The three options described below are not released for external SAP KW customers and will therefore not be displayed. In this case, further limitation of the contents will be performed in accordance with the already existing assignments between business functions, enhancement package keys, and structures.

  1. Business Function
Changed info objects are limited to one (or several) business functions with regard to the assignment of structures. First of all, the enhancement package must be chosen before the possible functions for this can be selected.
For this option, you must decide whether only assignments to the selected enhancement package key (and the corresponding Support Packages) should be considered, or also the enhancement packages defined as predecessors. This selection is done using the option Without EHP/Product Resolution (without predecessors, but with 'ALL').
  1. Enhancement Package Key

Only structures that belong to the selected enhancement package key and meet the remaining selection criteria will be considered for processing.

Software Components of the Business Functions

One or several software components can be selected to reduce the contents to be taken into consideration.

  1. Area Selection Group Box
Document Area Field

The technical name of the area can be entered manually or selected through the F4 help. Examples: for documentation this is 'IWBHELP', for XML documentation 'XML_DOCU'.

If several areas are to be included for determining the folder list, you should then choose the 'Multiple Selection' (arrow pointing right)' button.

  1. Time Period Group Box

Using the start and end dates, you define the time period for the changed info objects.

  1. Start Date Field

The search for changed info objects and the respective structures/folders is begun from this date onwards (time: 00:00:00).

Careful: If the contents search is executed in the background, you can leave the field Start Date blank. If no value is entered, there is no restriction with regard to the change date. This can provoke a lengthy runtime.

  1. End Date Field
The default value is the date of the execution of the report.
  1. Flow Options Group Box

In general, the report can be executed both in dialog mode as well as in batch mode. We recommend batch execution because there are runtime limits with dialog work processes and these can cause abrupt termination of the action.

  1. Execute in Background Checkbox
This is where you decide to execute the report either in dialog mode or in the background. If you choose this option, you can schedule the batch job through Immediate Start.
  1. Job Name Field
The default name for the name of the batch job is RSIWB_EXPORT_LIST.
  1. Caution Group Box
This section contains only information on the SAP-internal use of this function. For external KW customers, this part is suppressed (hidden).

STANDARD_VARIANTS

Output

The results list is output in correspondence with the selected flow option. Below we will list the differences between executing in dialog mode and in batch mode.

  1. Dialog
After the parameters have been entered, the report is started in dialog mode through the option Execute (F8) (or menu Program -> Execute. The option Execute in Background in the Flow Option section is not set.
Subsequent actions or inputs are necessary afterwards.
  1. Selection of Directory Path for Storing the Results List
You must select a directory in which the results list weill be created. Continue by pressing 'Ok'.
Input of the File Name for the Results List
'Folder List_' or 'Structure List_' is proposed as default value. The file format will always be 'TXT' and therefore automatically added on the selected file name.
  1. Information on the Current Processing Status
If suitable contents were found for the entries made previously, the person executing the job receives - via a popup message - information on the work step just completed. Click on 'Continue' to continue processing. At the end, there will be a message confirming that the folder selection has been completed.
If no suitable contents were found, the following message will appear directly in the status line of the SAP GUI: 'No info objects found'.'
  1. Batch
Subsequent actions or inputs are necessary after Execute (F8) with the option Execute in Background:
  1. Input of Background Print Parameters
You need to select an output device. Without this selection, the following steps for executing the report in the background cannot be performed.
Repeated input/selection of the output device each time you start the report in the background can be avoided through the following actions:
Menu 'System -> User Parameters -> Own Data' -> Tab page 'Fixed Values' -> Section 'Spool Control'. In the field 'Output Device' you can enter the printer to be used - for example, 'LOCL'.
  1. Setting the Start Date for the Report / Batch Job
As when planning each batch job, you must choose a start date - if the flow option Immediate Start has not been selected.
Choose the required start option. With 'Save', you schedule the batch job under the name 'RSIWB_EXPORT_LIST' - if no other name has been assigned to the batch job beforehand.
  1. Monitoring the Job Log / Spool
You can monitor the status of the batch job through the menu path 'System -> Own Jobs'. In the 'Status' column, you will find the 'Finished' value in green. If contents were found, there will also be a spool log for this batch job.
If there is no spool for this batch job, the job must be selected and the job log must be checked (Menu Goto -> Job Log).
  1. Generation of Results List from the Spool
When you execute the report in batch mode, you must create the results list -- as described below - from the spool file of the batch job.
If you started the job in dialog mode, the TXT file with the changed contents (according to the selection) will have been created in the directory selected previously. There are therefore no further actions required for creating the results list.
Necessary actions for creation of the results list from the spool:
- Calling the job overview for users currently logged by using the menu System -> Own Jobs.
- Selecting the batch job that was used to determine the folders/structures. The name of the batch job corresponds to the name chosen for executing the report (Default: RSIWB_EXPORT_LIST).
- Calling the spool via the menu Goto -> Spool- List.
- Selecting the spool order in the overview list of print orders.
- Displaying the content through the menu Goto -> Order Display -> Content.
- Creating the actual TXT file, done through the standard function for downloading contents:
o Menu System -> List -> Save -> Local File
o Selection of option Unconverted during query of format
o Selection of directory + input of file name are required..
o In the status line of the SAP GUI, you will see a message regarding the number of bytes transmitted.
  1. Setup / Components of the Results List
Here we will give some details of the components of the results list (TXT file) in accordance with the mode selected (folders/structures).
The results list can be used without further changes for the upload in transaction SI88. All the entries for folders or structures between the entries 'START_LIST' and 'END_LIST'are taken into consideration by the HTML Export Service.
  1. Folder List

For each folder, three lines in the results list are used:

o Area/ LOIO of folder
o Technical name of folder
o Person responsible
Example of a folder from the Documentation area (IWBHELP):
1 IWBHELP EC5821314EA89F4D95DC0BB142352D9A
2 HELP.PAAS
3 SAP
  1. Structure List
In the structure list, there are several selection options, in contrast to the folder list:
Context information (Name of the section: CONTEXT)
1|LANGUAGE|E (Language / here: English)
2|RELEASE|712 (Release / here: 712)
3|TMP_IWB_TASK|EDIT (Internal parameter)
4|IWB_STATE|RELEASED (Status / here: released)
5|TMP_LOCAL_CR_RESOLVE|X (Internal parameter)
List of enhancement package entries (name of section: EHPS // Appears in the results list only if Business Function / Enhancement Package or software component were selected as options.

o List of business functions (name of section: BFS // Appears in the results list only if Business Function / Enhancement Package or software component were selected as options).

o List of structures (name of section: STRUCTURE_SECTION)

o List of folders with 'lone objects' (name of section: FOLDER_SECTION //Only appears in the results list if the system determined during analysis of the contents that info objects were referenced even though they are not assigned to any structure )

Details / examples of the individual sections in the results list:

Context information (section on enhancement package entries, section: EHPS)

Each of the enhancement package entries used during report execute is listed here.

List of the business functions (Section BFS)
Each of the business functions considered for report execution is listed here.

List of Structures (Section: STRUCTURE_SECTION)
For each structure, three lines in the results list are used:
o Structure class | LOIO of the structure
o Technical name of the structure
o Person responsible
Example of a structure from the documentation area (IWBHELP):
1|IWB_STRUCT|00145EF41CBA02EC83E6F0C9B1FF107B
2|STR_4COPY
3|SAP
List of folders with 'lone objects' (section: FOLDER_SECTION)
As described above for the folder list. The specified folder contains at least one 'lone object'. Further analysis is then carried out using the folder check function in SI80> there are three lines per folder in a lone object:
o Area / LOIO of the folder
o Technical name of the folder
o Person responsible

RESET N1RESET N2

Area / LOIO of folder
Technical name of the folder
Person responsible

Activities

Example

Further notes






Addresses (Business Address Services)   TXBHW - Original Tax Base Amount in Local Currency  
This documentation is copyright by SAP AG.

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