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RVFTPRMA - Foreign Trade Preference: Request / Dun Long-term Supplier Declaration

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Title

Purpose

Between the international economic blocs, there are preference
agreements laying down which goods from which countries of origin can
be imported into countries with preference.
With a supplier declaration (LE), a supplier certifies the origin at its own
risk and thus the preference authorization of the sold goods.

The supplier declaration serves the customer as preference verification regarding export into a particular target country and can be checked by the Customs any time. The beneficient is the importer of the goods from a country having an agreement with the exporting customs area.

Because of the processing of various parts from different countries of origin into one product, it is necessary to divide the value of these goods proportionally by countries of origin and apply for preferences accordingly.

If the recipient of a supplier declaration processed a product in such a way that a particular percentage rate of value increase is exceeded, the country in which the value-increasing measures have been carried out is considered to be the country of origin as from this point of time.

As a consequence of this regulation, a supplier declaration may only be issued, if the manufacturer of goods can confirm in the preference agreements that these goods have been processed constituing origin. In addition, the trading firm must have a valid supplier declaration from the previous supplier. This often means it is necessary to request its own supplier to submit a supplier declaration in order to be able to issue one to its own customers. Dunnings are also common practice.

Integration

This report supports the request or the dunning of long-term supplier
declarations. The system thus checks for the materials chosen by the selection criteria if they are marked as authorized to preference in the system. If not, or if the validity date of a supplier declaration expires, you have to request a new supplier declaration for the respective material or, if you have already done that, you have to dun a new one. If a material has only been marked as preference authorized for individual preference zones, a new supplier declaration will be requested.

Prerequisites

To carry out the report successfully, the following prerequisites must
be met:
o There must be plant-dependent purchase info records
o You must have maintained the preference zones for the plant country
o You must have maintained the text containers in the required
languages, that is, dependent on the supplier language / common
language parameter in either all languages in which the suppliers are
selected or only in the chosen common language.
If a text container has not been maintained in the required
language, the system tries to use the logon language. If the text
container is not even available in the logon language, the letter or
dunning will not be issued.
You can maintain the text container under Tools->SAPScript->Standard
text. The text ID is always 'ST'.

Selection options

There are several possiblities on the selection screen for limiting the data
volume to be processed. It is advisable to set as many limits as possible, but at least by supplier. If you are only writing to EU suppliers, you can do this by setting the "EU suppliers only" parameter.
The materials to be processed can be limited, in addition to the criteria of material number, type and group, by also determining the lowest price to be considered and by activating the PO tolerance check that checks if purchase orders or goods receipts for an info record have taken place within a tolerance time in days that can be determined. For this tolerance time, you can set a default value for the plant in Preference Customizing (Control data supplier declaration). An entry on the selection screen, however, will be treated with priority.

Processing settings

The report knows two execution modes. These can be chosen by the
'Simulation run' parameter.
The simulation mode (set parameter) does not record any of the executed activities (for example, printing a dunning) in the system. It can be used to control the expected data.
The update mode records the fact that a letter or dunning has been printed so that the "follow-up letter" will be generated if you run the program again.

The list display parameter enables you to print the materials in question by supplier in list form. The list can be sorted with the supplier key always remaining the first sorting criterion.
Proceeding from the list, you can request or dun long-term supplier declarations for selected materials or the data can be transferred as serial letter fields to MS Word. The interface to the serial letter output is only supported in the logon language.

Since the existence of a supplier declaration has been saved as plant-dependent, the "Aggregate" parameter enables you to request or dun a long-term supplier declaration by supplier and material, not for each plant separately. However, it is necessary for each combination of plant country and country of origin necessary to request or dun a long-term supplier declaration because another commodity code may be used or other preference agreements may exist.

Activities

It is advisable to create variants for this report. This means that the
selection criteria have to be entered and then these entries must be saved so that they can be called up again at any time.
To create a variant, press the entry button after the entry of the selection criteria to check if all necessary parameters have been entered. If the system asks you to enter further information, complete this and afterwards, carry out the completeness check again. If the system does not require any further information, click on the diskette symbol below the menu bar or enter CTRL-S. Another screen appears on which you enter the name of the variant and its meaning. Then click on the diskette symbol below the menu bar or enter CTRL-S. Now, the variant has been saved and you can use it again by clicking on the "Fetch variant" pushbutton or by pressing SHIFT-F5 when you call up the report again.

Example

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