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SAPF011 - Carry Forward G/L Balances

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Description

This program carries forward the balances for G/L accounts.

Balances in balance sheet accounts are carried forward to their own accounts for the new fiscal year, the cumulated balances of the P&L accounts are carried forward to the retained earnings account. If the account has not yet been posted in the new year and no balance carried forward has been carried out for this account, the account is opened inthe new year with the 1st balance carried forward; otherwise, the balance carryforward of the account is stored in the new year if changes result.

When posting into a previous year, the system carries forward the balance automatically. This is independent of whether the program has already run or not. ("Posting to a previous year" means that the posting date of the document has an earlier year than the entry date.) This automatic carryforward, however, does not occur accumulatively over several years. That is, a posting made in January 3 with the posting date December 1 changes only the carryforward balance for 2, not the carryforward balance for

year 3. The following features apply to automatic balance carryforward:
Using an indicator set internally, the system can determine whether or not the balance carryforward program has been run for the fiscal year. For each posting made from that point on, the system will automatically carry forward the balance, even if it is a posting to the prior year.
If, for example, the program is started near the end of the current fiscal year, the balance for all further postings is carried forward into the new year.

Automatically correcting the carryforward balance means that no other steps need to made for posting to the prior year after SAPF011 is run. This eliminates the need to restart SAPF011 after each posting.

SAP recommends that the program is run at the beginning of the new fiscal year.

The program can be started as often as desired.

Nevertheless, you can post to the new year if the program has not yet run. When posting, the accounts are opened, but with a balance carried forward of zero. Postings in the previous year increase this balance carried forward, but do not carry forward the total of the items already posted in the old year to the new year; the balance carried forward only has the items posted by the new year into the previous year, but not the items posted in the previous year itself.

Remark:
If it is noted in the new year that a carryforward account in the previous year was marked erroneously as a P&L account instead of a balance sheet account, or vice versa, SAPF011 must be run again after changing the P&L account master so that the balance carryforward is corrected.

Requirements

You must define the determination of the retained earnings account. Make your settings in Customizing (Implementation Guide) for General Ledger Accounting

Choose Business Transactions -> Closing -> Carry Forward -> Define Retained Earnings Account.

For each chart of accounts you use, you need to specify whether account determination for retained earnings accounts is differentiated between P&L statement account types. The corresponding retained earnings account must be defined for each P&L statement account type.

To carry forward every P&L account balance to the same retained earnings account, either assign the same P&L statement account type to each account or allocate the same retained earnings account to the different P&L statement account types.

The retained earnings accounts must be created in all company codes that use the respective chart of accounts.

Each retained earnings accounts must be assigned to a P&L statement account type by a corresponding entry in the "P&L Account Statement Type" field.

Output

Part 1: Detail log - Information for each account to be carried forward on the amount to which the balance carried forward is to be changed (in the test run) or was changed (in production run).

Section 2: Missing specifications for account determination, for example, missing rules and accounts.

Section 3: Retained earnings accounts to which you want to carry forward P&L balances, but which are not created in the company code or chart of accounts.

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Length: 4500 Date: 20240520 Time: 065650     sap01-206 ( 96 ms )