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Dokumentation

SAPF140 - Trigger for Correspondence

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Description

The program controls the output of correspondence requests by calling up the appropriate print reports on a company code basis for the individual correspondence requests. It additionally reorganizes the table for correspondence requests in accounting and the individual texts entered in it. When reorganization takes place is dependent upon the number of days after which the processed correspondence requests should be deleted.

The program is usually scheduled as a job once or twice daily so that the correspondence requests which have accumulated in the meantime can be output. The company codes which processing of correspondence requests should take place for and the number of days after which reorganization should take place are normally the only limitations which are set. Job scheduling can be automated by specifying a repetition period.

Requirements

In order that correspondence, on the basis of requests, is output, you have to fulfill the following prerequisites:

1. Configuration

The correspondence types which you require have to be configured via the accounting configuration menu under the sub-option Business volume -> Correspondence. You can find further information on configuration of individual correspondence types in the print report documentation for correspondence. The name of the print reports delivered in the standard system always begin with the letters RFKORD.

1. Entries must exist in the table for correspondence requests for accounting.

Output

If correspondence is output, a log is output for each report run, containing the spool orders created by the print programs. If a printer is not specified in the report for the log, the printer from the user master which started the program or the printer specified when scheduling the job is selected if necessary. If the report is carried out online, the log is displayed on the screen. If the program is scheduled as a job, the spool order name of the log is made up from the F140 ID, the printer name, the creation date and the F140 program identification.

Correspondence is output using the appropriate print programs. If output is possible on the basis of data and configuration, a spool order is created for each correspondence type and company code. The processed correspondence requests, independently of whether they are output or not, are marked by a print date as being completed in order that reorganization can take place.

Further notes

In a trigger report for correspondence, limitations by account type, account, document number or fiscal year are usually not necessary since the reports' purpose is mainly to process all correspondence requests which have not yet been completed. No limitations are usually made for the select option 'Correspondence'.

If you require further limitations, you have to be aware that only certain combinations are permitted.

• If you wish to print out account-related correspondence requests, such as requests for account statements or open item lists, you can, if required, further limit the selection by account type or account number in conjunction with the limitation of one or more account-related correspondence types (in the standard system, for example, SAP06 and SAP08).

• If you wish to print out document-related correspondence requests, such as requests for payment notices or bill of exchange charges statements, you can, if required, further limit selection by document number and fiscal year, in conjunction with the limitation of one or more document-related correspondence types (in the standard system, for example, SAP01 and SAP07).

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Length: 3909 Date: 20240531 Time: 215824     sap01-206 ( 61 ms )