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Dokumentation
SAPF180 - Post Balance Sheet Adjustment
SUBST_MERGE_LIST - merge external lists to one complete list with #if... logic for R3up Addresses (Business Address Services)This documentation is copyright by SAP AG.
Description
A
- Receivables and payables on customer and vendor reconciliation accounts
- Tax postings
- Cash discount postings from the net method of posting invoices
- Valuated exchange rate differences in open items (this is a P&L item, but since receivables or payables increase or decrease depending on the valuation, a readjustment is also made for the exchange rate difference with a reverse +/- sign).
This process ensures the zero balance per business area necessary for creating business area balance sheets.
It consists of the following steps:
- When posting a document, the system analyzes it to determine whether a balance sheet readjustment is necessary. If a readjustment is required, the system marks the document for readjustment.
- Readjustments are calculated for the marked documents and stored in special tables.
- The calculated readjustments are read and then distributed and posted in total to the appropriate accounts.
This step is described below.
Carrying Out the Distribution
Readjustments create adjustment postings that initiate transfers of a blank account assignment on the accounts posted in the original documents to one or more filled account assignments (not blank).
Note
If several different business areas are assigned to the G/L items in a document, you should never assign the receivable/payable items to one business area. The business area field should be left blank in the receivable/payable items. If only one business area is assigned to the G/L items, the system transfers it to the receivable/payable item so that it does not have to be changed by the balance sheet readjustment.
A profit center account assignment is never made in receivable/payable items.
None of the above account assignment objects are specified in tax items during posting.
Line Items Included in Distribution
Postings are made for all receivables and payables open at the specified key date. Receivables and payables
cleared at this key date are ignored, and the postings that were made in the last distribution are reversed.
Taxes are handled in the same way. Tax line items in the SAP System, however, do not have a clearing
date. Instead, taxes are no longer relevant to readjustment once you pay them to the tax authorities
(tax payment posting). You need to specify the posting date up to which the system should not make a tax item distribution. You specify this date in the "Lower date limit for tax" field.
Scheduling the Program Run
You can execute SAPF180A as often as you wish. This is not the case for SAPF180.
SAPF180 is a closing program to be executed at the end of a period. You can run the report more than
once in each period, but running it daily is not supported, since this can cause problems. The maximum
value for field RF180-AFTLF is 9999. If you run SAPF180 several times a day, this value is soon reached, triggering a dump.
The key date for a new posting run must either come after the latest existing key date or be the same as an existing key date.
Posting Parameters
If you set the "Generate postings" indicator, you have to specify a document type for the documents the system creates. If you do not specify a posting date, the system uses the key date as the posting date.
Requirements
Account Determination
For each account, you can specify an adjustment account to post the readjustment to. Otherwise, the system posts the readjustment to the original account.
To distinguish readjustment postings from other postings, you should create separate adjustment accounts and have the readjustments posted to them.
Since reconciliation accounts cannot be posted to directly, you have to specify adjustment accounts for them.
Since readjustments are posted without tax the accounts to be posted to cannot be relevant to tax.
To prevent the business area balances from shifting because of the transfer postings, you have to set up a clearing account which records the clearing entries (postings which produce a zero balance).
The adjustment accounts are determined when calculating the distribution, and the clearing account is determined when posting the distribution.
For more information on automatic postings, see the Implementation Guide.
Proceed
Document Type
A separate document type is required for readjustment postings. The indicators "Multiple companies" and "Enter trading part." must be set in this document type. If the company ID is not specified in the documents included in readjustment, these indicators are unnecessary.
For more information about document types, see Customizing.
Proceed
Output
The program posts accounting documents (that are to be generated) directly to the database. It creates a batch input session only if errors occur. The batch input session then has to be processed.
To enable you to identify the postings it generates, the program enters a special indicator in the document header (reference document number). You should therefore avoid making any changes to this field.
The log lists the generated transfer postings. Each block represents one document. Since the size of the document is limited, a block can also be posted to several documents. The document numbers are listed at the end of each block.
You can also have the program create a log at line item level. The system then lists the original documents from which each individual transfer posting results. By double clicking (F2 key) on a displayed document number, you can view the distribution calculated for this document. By double clicking again, you reach the document display.
Furthermore, you can have the program create a log of the distribution. This log lists the calculated distributions for each original document affected. You can display a document by double clicking its number.
If account determination has not been maintained or is incorrect for the clearing account, the system does not create any postings for the company code in question.
To view the readjustment calculated for an individual document in Document Display, choose Environment -> Balance Sheet Adjustment.
More Information
See the documentation for the other subfunctions:
- Calculating the distribution for posted documents
Proceed
- Displaying the logs of existing posting runs
Proceed
- Reversing an incorrect posting run
Proceed
- Redetermining the adjustment accounts if you changed the account determination or it was incomplete at the time of calculation
Proceed
- Setting up balance sheet readjustment if you have already been productive with a release prior to 3.0
Proceed
Dependent functions
Readjustment must be carried out prior to creating a business area balance sheet.
Profit Center Accounting also requires the results of readjustments.
PERFORM Short Reference General Material Data
This documentation is copyright by SAP AG.
Length: 8488 Date: 20240531 Time: 114802 sap01-206 ( 132 ms )
