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Dokumentation

SAPFGVTR - Balance Carryforward

rdisp/max_wprun_time - Maximum work process run time   CL_GUI_FRONTEND_SERVICES - Frontend Services  
This documentation is copyright by SAP AG.

Description

You use this program to carry forward balances to the new fiscal year for a specific ledger in General Ledger Accounting.

You can run the program as often as you wish. However, given that the system automatically corrects the balance carryforward in the case of subsequent postings to the previous year, it is generally not necessary to repeat the balance carryforward.

Requirements

For you to be able to run the balance carryforward, the following prerequisites must be met:

• For balance sheet accounts, you have marked as balance sheet accounts all relevant accounts in the G/L account master data in the chart of accounts. You make this setting in the Customizing activity Edit G/L Account Centrally.

• You have made the following settings for P&L statement accounts:

• In the master record of each P&L statement account, you have specified a P&L statement account type.

• You have specified the retained earnings accounts in Customizing. You make this setting in the Customizing activity Define Retained Earnings Account. For special purpose ledgers, you make this settings in the activities Maintain Local Retained Earnings Accounts and Maintain Global Retained Earnings Account. If you would like to use a different key instead of the standard key X, you additionally need to specify this key and the P&L statement account. In the G/L account master record, you have entered this key in the P&L Statement Account Type field.

Note: Most companies use only one retained earnings account. However, by using the P&L statement account type, you can use more than one retained earnings account. This could be useful for international corporations, for example, that have to meet various requirements when producing their P&L statement.

• If you would like to perform a balance carryforward with account assignments, you need to have entered these additional account assignments in the Customizing activity Enter Details for P&L Accounts.

As account assignments, you can use all dimensions used in General Ledger Accounting. You have activated the dimensions for your ledgers by assigning the ledger to a specific scenario or customer-specific field.

Features

With the standard settings, the program performs balance carryforward as follows:

• Balance sheet accounts are carried forward to themselves with all of the additional account assignments.

• P&L statement accounts (profit and loss accounts) are carried forward to one or more retained earnings accounts. For this, the program does not copy any additional account assignments. It automatically converts amounts in transaction currencies into totals in the local currency and sets the balance of the P&L statement accounts to zero. You can specify the level of summarization in the Customizing activity Enter Details for P&L Accounts.

The program creates line items for each G/L account and account assignment. It automatically carries forward all currencies of the ledger.

Note: You can specify that the program processes the accounts in intervals. It is only useful to use this setting when the amount of data to be read is so large that it could cause database problems or main memory problems.

If you perform the balance carryforward very early on in the closing process and then proceed to make a very large number of postings to the previous year, the system automatically creates a similarly large number of line items to correct the balance carryforward. To reduce the large number of line items in this case, you can perform a repeat run of the balance carryforward program and by doing so initialize the balance carryforward. For this, select the Initialization check box.

If, in the new fiscal year, you find that a G/L account was mistakenly set up as a P&L statement account in the prior year instead of as a balance sheet account (or vice versa), adjust the master data of the affected account record and then repeat the balance carryforward.

After balance carryforward, you can display results lists for the balance sheet accounts and retained earnings accounts for which the balances were carried forward. For the program run, select the Results List checkbox. You can also specify that the program saves the results list under a name that you have entered. To display the results list at a later point in time, enter the ledger, company code, and fiscal year for which you have performed the balance carryforward. Then choose the Results Lists pushbutton.

• User-Defined Field Movements
  If you carry forward additional account assignments, such as profit centers or functional areas, to the new fiscal year, or you want to summarize account data using additional account assignments, you must assign to your ledger field movements for balance sheet accounts and P&L accounts.
  If you want to use a field movement for balance sheet accounts, your field movement must contain the dimension Account. However, the field movement for P&L statement accounts must not contain the dimension "Account" (except for when you want to change the account using a user exit).

• Secondary Cost Elements
  With the standard settings, the system only carries forward G/L accounts from Financial Accounting. If you also want to carry forward secondary cost elements in your ledger, you have to use a user exit (transaction SMOD/CMOD, enhancement GVTRS001).

Output

Example

General Material Data   PERFORM Short Reference  
This documentation is copyright by SAP AG.

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