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ZPUAUD01 - Logged Changes in Infotype Data

ZPUAUD01 - Logged Changes in Infotype Data

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Title

Logged Changes in Infotype Data

Purpose

You use this report to display all documents that were created with the creation of infotype log (short: Change documents).

Prerequisites

So as to ensure that changes to infotype fields are entered (changes, creations, deletions), these fields must be maintained in the following views: HR Documents: Infotypes with Documents (V_T585A), HR Documents: Field Group Definition (V_T585B), and HR Documents: Field Group Characteristics (V_T585C).

You can only display an archive if it was created with archive management (transaction SARA).

Features

You can create the following document types with this report:

  • Long-term documents
Long-term documents are created for audit purposes. Changes to infotypes are stored in the database or can be archived. Long-term documents are kept until they are specifically deleted. The is called PA_LDOC.
Long-term documents evaluate data according to personnel numbers and infotype. The columns PersNo and Infotype are output first in the table.
  • Short-term documents
Short-term documents are stored in the database. For short-term documents, the data is selected according to date and time. In contrast to the long-term documents, the Date and Time columns are displayed first in the table.

Under Read from database, specify the document type that you want to create. To specify a document type, set the corresponding indicator.

In the Selection field, you can specify:

  • which transaction classes the selection is to take into consideration with the relevant indicators
  • which employees are to be selected using the Personnel number field
  • which data is to be evaluated by the system, using the Infotype field
  • whether a specific change date, or a specific period is to be taken into consideration, using the Change date field
  • whether you want to display changes that were made by certain users, using the User name field

Note

The standard system reads data from the database.

If you want additional archive data to be read, select Read from archive. Further selection possibilities are displayed under Archive Selection:

  • Also read from database
Documents relevant to data in the archive are displayed if they are current on the database, and correspond to the selection options.
  • User archive selection
The Archive Management: Choose Files to Read screen appears. Select the desired archive.

Determine how the report results should be displayed under Output Options.

  • Direct output of docs
  • Output program selections
  • New page per doc
This setting is only effective if you have selected Direct output of docs.
  • Sort order
If any of the following indicators are set, data is sorted in ascending order according to the setting:
  • Time

  • Personnel number

  • Infotype

  • User

  • Default currency

Standard Variants

Certain fields on the selection screen of the report already contain default values. The system proposes the following selections:

  • A selection of employee data using Pers.Master record
  • Sorting output list, using Time indicator, according to which the change date appears in the first column.

Output

The report results are displayed according to the selected output options:

  • Breakdown list
If you have not set any settings under Output options, the list displays an overview of the documents.
  • Long-term documents

In the long-term documents list, the columns always appear in the following order: PersNr (personnel number), Inftyp (infotype) Date, Time, SqNr (sequence number) and Changed by.
  • Short-term documents

In the short-term documents list the columns always appear in the following order: Date, Time, SqNr (sequence no.) PersNr (personnel number), Inftyp (infotype) and Changed by.
  • Output program selections

If you set this selection the output list takes the form of a breakdown list. In addition, the selection options are specified with it.
  • Detailed list
  • 'Action' field

This operation ID can have the following values: 'U' means UPDATE (Record was updated), 'I' means INSERT (Record was added), and 'D' means DELETE (Record was deleted).
  • Documents

If you have selected Direct output of docs then documents are displayed. The documents contain information about the list header of the breakdown table and data about the exact changes that have occurred in an infotype.
Each document is printed on a separate page if you have selected New page per doc.






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