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Records Management (new) ( RELN620_BCSRVRM_A )
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Short text
Records Management (new)
Use
Records Management is a standard solution for the electronic management of records.
The following functions are available within Records Management:
- As well as various types of document, (documents in any format, ArchiveLink documents, URLs) a record can also contain objects from specific applications: Business objects, transactions, reports, and HR infotypes. These are integrated as references, allowing a universal overview of all information objects that exist for a process, and easier access to information. The user no longer has to navigate through the system to find information objects, because all the information objects for the whole record are available in one structured view. Clicking on an object in this view displays it directly. The record can also be used as a starting point for daily work: You can create documents and business objects from a record.
- The elements in a record can originate either from the local SAP system, from other SAP systems, and even from systems of other providers. Records Management is designed to overcome the boundaries between systems. A record can contain elements from different systems, which are displayed in one view and can be accessed directly from the record.
- You can determine which elements are displayed for a user individually, so not all agents see the same elements within a record. This enables management of all related information in one location, even if this information is not accessible to all employees. A three-level authorization concept ensures data protection.
- Every record is based on a record model. A record model is a predefined structure for a particular type of record (for example, a personnel record), and acts as a template for all records of this type. The records management administrator creates the record model. Record models can either provide an exact definition for records, or a more open general structure. To create a record, the user always has to select a record model. Records that are based on the same record model always have the same structure - this simplifies orientation for the user.
- Records Management provides BAPIs for automatically creating records and filling elements. You can therefore directly integrate processes within applications.
Effects on Existing Data
Effects on Data Transfer
Effects on System Administration
Effects on Customizing
Every element that is inserted in Records Management is based on an element type. Element types must be created in Customizing, in the Maintain Registry activity. All other Customizing activities are optional. For more information, see the SAP Library under SAP Web Application Server → Basis Services → Records Management → Customizing.
Before you can work with records, you need to create record models. For more information on creating record models, see the SAP Library under SAP Web Application Server → Basis Services → Records Management → Editing Tool for Record Models: The Records Modeler.
Further Information
BAL_S_LOG - Application Log: Log header data CL_GUI_FRONTEND_SERVICES - Frontend Services
This documentation is copyright by SAP AG.
Length: 3590 Date: 20240426 Time: 214010 sap01-206 ( 86 ms )
