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Public Sector Germany: Accommodations per diem with and without statement

Description

The requirements according to BRKG §10 and ARV §3 regarding calculation and payment of accommodations per diems with or without statement are fulfilled by the Travel Accounting module as of Release 4.5A.

  • For reimbursement of accommodations costs with statement, comparison calculation is performed to determine the maximum amount for the total accommodations costs that can be paid without further checking. It is possible to reimburse the entire total of accommodations receipts and to indicate the relevant difference between total and maximum amount as an allowance.
  • For payment of accommodations per diems without statement, the nights for which no accommodations per diem is to be paid are taken into consideration for exact dates.

Effects on Customizing

The settings in Customizing that are required to reproduce the requirements of the BRKG and ARV are provided in the standard version for trip provision variant D1. If accounting is to be according to BRKG and ARV rules, the trip provision variant D1 should be used or copied (view Define/Delete/Restore trip provision variants). The Customizing activities explained below then do not have to be carried out.

To determine the maximum amount during comparison calculation for the reimbursement of accommodations costs with statement, the entries in view Define maximum rates for Public Sector Germany are used (for trip provision variant D1, the entry for accommodations per diems for major cities with trip country 'DE' and trip region 'GROSS' is indicated). In this view, the amount

  • For the domestic accommodations per diem with statement in major cities
  • For the domestic accommodations per diem with statement in other locations
  • For the international accommodations per diem with statement for respective trip countries or trip locations
    must be stored for one night.

Please note that for all entries in the view Define maximum rates for Public Sector Germany, the relevant per diem rates must be stored in the view Define accommodations per diems.






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