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Contract Accounts Receivable and Payable for Media Sales and Distribution ( RELNISM_463_FICA_INTEGRA )

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Contract Accounts Receivable and Payable for Media Sales and Distribution

Use

As of Release 4.63, Contract Accounts Receivable and Payable (FI-CA) is available as an alternative to Accounts Receivable Accounting (FI-AR) for Media Sales and Distribution in new installations of IS-M/SD. You can choose whether billing documents are to be transferred from IS-M/SD to SAP R/3 Accounts Receivable Accounting (FI-AR) or to Accounts Receivable and Payable (FI-CA).

This Release note provides information on the current scope of functions in the interface between IS-M/SD and FI-CA.

Basic Definition

You define whether a billing document is transferred to FI-AR or to FI-CA for each account group. You specify in the account group whether the related customers are to be recorded in FI-AR or FI-CA.

Billing document transfer to FI-CA

Billing documents are transferred to accounts receivable and payable via RWIN and is different from the transfer to FI-AR in that the billing documents are updated in two steps:

• Step 1: At first, the transfer only updates the following components:

• CO-PA (if CO-PA is active)

• FI-CA

This is the same as the previous transfer procedure to FI-AR.

• Step 2: All other financials components, such as CO-OM, are only updated when the summarized FI-CA data is transferred to the general ledger (FI-GL).

Due to the two-step transfer of billing documents to the Financials components, the summarization technique used in FI-CA for general ledger documents and the special features of FI-CA, the following special aspects apply to transfer of billing documents to contract accounts receivable and payable:

Transfer Type

Data transfer to FI-CA always takes place via individual transfer. The FI-CA documents thus created are created with the origin M1 and can thus be identified as separate documents.

Reconciliation Key Determination

The reconciliation key is determined automatically during billing document transfer. The key is formed as follows:

Reconciliation key: SDxxxxyyy_zz

Part of key	Meaning
xxxx	Current year
yyy	Current date in year
zz	Sequence number

A new reconciliation key for billing documents is assigned for each day of the year. If this reconciliation key is closed during the day of you try to open two processes for the same reconciliation key at the same time, the system opens a new or a second reconciliation key with the next sequence number. The reconciliation keys created in this way are only allowed for use in posting billing documents. The reconciliation key is not closed automatically. You can close it manually; to do this, choose Document -> Reconciliation Key -> Change in the menu in contract accounts receivable and payable.

Receivables Account

The reconciliation account in the customer master record is used as the receivables account when transferring billing documents to contract accounts receivable and payable.

Enriching the FI-CA Document

In addition to the data from the billing document, the following data is determined and copied into the FI-CA document during data transfer:

• Document type of FI-CA document
  (see section Effects on Customizing)

• Main transaction and subtransaction
  (see section Effects on Customizing)

• For technical reasons, you must also specify the document type and posting key of an FI-AR document for the RWIN. You can make the necessary settings in Customizing for Media Sales and Distribution under Billing -> Data Transfer.

Order Processing

Contract Account in Order

The field Contract Account has been added to the billing data on the order item as a new entry field for contract accounts receivable and payable. The business partner whose contract account is specified is the payer for the order.
If one contract account exists for the payer, it is copied automatically into the order. If there is more than one contract account, a list is displayed for selection when you create the order. An SAP enhancement has been provided to influence the assignment of default entries.

The billing documents are now split according to contract accounts during billing.

The contract account is also copied to the FI-CA document when the billing document is transferred.

Payment Method in Order

The payment method for incoming payments based on billing documents is recorded in the contract account. Bank details or payment card details can also be assigned in the contract account if required. A payment method is not required for invoice and cash payers.

In order entry, the payment method from the contract account is copied into the order but the bank details or payment card details are not.

You can use the function Different payment from contract account to specify the following in the order:

• A payment method different from that in the contract account or

• Bank or payment card details for the payment method that differ from those specified in the contract account

This alternate data is then copied into the billing document and the FI-CA document.

Restriction of Usable Terms of Payment

Due to payment control in contract accounts payable and receivable (cash discount deadline + cash discount % / due date for net payment), it is not possible to use all standard FI terms of payment. The following restrictions apply:

• Only one cash discount period can be defined. The second cash discount period is interpreted as the due date for net payment and must be assigned the cash discount percentage rate 0.00.

• The terms of payment must be defined and valid for the entire month.

• Installment payment terms are not supported.

The system checks whether a payment term is suitable for use with FI-CA when assigning the payment term in the customer billing data in the sales area data and also when entering it in the order.

Billing

Updating the Payment Form Table

When a billing document is created for invoice or cash payers, the system determines a payment form number and notes it in the billing document. When the invoice is printed, this payment form number can then be printed on the payment medium. When the billing document is transferred, the payment form number is copied into the FI-CA document and the payment form table is updated.

Revenue Deferral

To ensure that general ledger accounting (FI-GL) is clear and can be reconcilied with contract accounts receivable and payable (FI-CA), all G/L account postings required as a result of revenue deferral must also be posted to FI-CA. These FI-CA documents are created with the origin M2.

Enriching the FI-CA Document

When an FI-CA document is created for revenue deferral, the system determines the following information and copies it to the FI-CA document:

• Special document type
  (See section Effects on Customizing)

• For technical reasons, you must also specify the document type and posting key of an FI-AR document for the RWIN. You can make the required settings under 'Revenue Deferral' in Customizing for Media Sales and Distribution.

Effects on Customizing

Activating Billing Document Transfer to Contract Accounts Receivable and Payable

Data transfer to FI-CA is activated on the level of the customer account group. This means you define for each account group whether billing documents for these customers are to be transferred to FI-AR or FI-CA. Please note that only customers from one of these two customer groups are allowed as payers in an order in order entry. You can therefore either only specify customers for whom billing triggers a posting in FI-AR or customers who trigger a posting in FI-CA.

Derivation of Main Transaction and Subtransaction

The system derives the main transactions and subtransactions used in contract accounts payable and receivable during billing document transfer. The following key fields are used:

• Sales document type

• Item type

• Debit/credit indicator

• Account key (for the condition type in the pricing procedure)

Derivation of FI-CA Document Type

The system also derives the document type used to post the billing documents in contract accounts receivable and payable during billing document transfer. The following key field is used:

• Billing type

Derivation of FI-CA Document Type for Revenue Deferral Documents

The document types for these purely G/L account documents is defined clearly in the client.

SUBST_MERGE_LIST - merge external lists to one complete list with #if... logic for R3up   BAL_S_LOG - Application Log: Log header data  
This documentation is copyright by SAP AG.

Length: 10701 Date: 20240602 Time: 220548     sap01-206 ( 166 ms )