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Clearing Open Items (new) ( RELNISPSCA_464_TILGUNG1 )

CPI1466 during Backup   Vendor Master (General Section)  
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Short text

Clearing Open Items (new)

Use

In the past, SAP always delivered a rule that was mapped with clearing variant 014 (for down payments) for assigning incoming payments to open items and the order in which the open items are cleared in the component Contract A/R and A/P Public Sector.

However, starting from this release, SAP will deliver two new clearing variants. They reflect the different order in which the open items from public law and private law receivables are cleared. With public law receivables, the main receivables are cleared before the corresponding additional receivables. The opposite is true of private law receivables.

The distinction between the two different receivables categories is mapped by the Clearing Category which is defined in the contract account. If the program finds an incoming payment with a contract account that contains one of the two clearing categories, it determines the appropriate clearing variant (clearing variant 020 for public law receivables, clearing variant 021 for private law receivables). Clearing steps are defined in the clearing variant. A clearing step groups payments according to the groupings and sorting characteristics defined and tries to clear these groups. The clearing variant for public law contains the following five clearing steps (you can take the exact definition of the steps from the IMG activity, Define Clearing Variants:

1. Balance contract + document: all the open items that display a contract object and a document number are grouped together. This group is sorted by document number.
2. Full clearing (sorting main receivable with corresponding additional receivable): In this step, the main receivables are sorted according to due date with the appropriate additional receivables for each contract object. The alternative sorting regarding the distinction between main and additional receivables (characteristic P02) ensures that the main receivables are always sorted before the additional receivables belonging to them.
3. Full clearing of all receivables by due date: all receivables are sorted by their due date, regardless of whether they are main or additional receivables.
4. Full clearing for main receivables only by due date: The program sorts all main receivables by their due date and excludes additional receivables from the clearing control. This exclusion is achieved by using a grouping rule relating to the distinction between main and additional receivables (characteristic P02).
5. Main before additional receivables with partial clearing: In this step, all main receivables with the corresponding additional receivables are sorted by their due date.

In a clearing step, the paid amount is only ever cleared if a group as a whole can be cleared. The clearing steps are carried out one after another until it is fully cleared, or a partial clearing occurs in the last step. Overpayments or underpayments are therefore only possible in the last step. The program partly clears the last items with under payments. For overpayments, the remaining amount is posted to the account.

If the additional receivables should be cleared in order of priority in a clearing step, you can do this by defining the additional receivables as subtransaction and assigning a Rule for Additional Receivables to this subtransaction. Then enter a rank for the characteristic subtransaction and then define an alternative sorting with the order you want.

In the Clearing Variant for Private Law Receivables all additional receivables are processed before the main receivables. It comprises two clearing steps:

1. Balance contract + document: all open items that display a contract object and a document number are grouped together. This group is sorted by due date. The program tries to assign the exact payment amount to an open item.
2. Additional receivables and main receivables: with the sorting characteristic main or additional receivable are controlled so that the additional receivables are sorted before the main receivables.

If open items for a payment are relevant for both public-law as well private law receivables (contract object or cash reference number for several contract accounts with different clearing variants), and you want to write off these payments because of the private law clearing variant, you must assign the clearing variant for private law receivables for the clearing type payment lot. You can either use the entry in the note to payee of the payment or the amount paid in for the preselection of the items that the program can assign or clear. You can evaluate and process the note to payee further. For more information on this, see release information Transferring FI Account Statement Data in Payment Lot (enhanced).

Effects on Existing Data

Effects on Data Transfer

Effects on System Administration

Effects on Customizing

The IMG activities and the settings delivered are listed below:

1. Define clearing types: the clearing type defines the type of payment processing (business transaction). The clearing sequence includes business transactions that are grouped together in the same payment lot. The program determines the clearing type from the field origin (DFKKZK-HERKF) in the payment lot header.
2. Define Clearing Categories: SAP delivers a clearing category for public law receivables (clearing category ÖFFR) and one for private law receivables (clearing category PRIR).
3. Define Clearing Variants: SAP delivers clearing variant 020 for the clearing sequence of public law receivables and clearing variant 021 for private law receivables. You can see the definition of individual clearing steps by selecting the clearing variant you want in this IMG activity and then choosing Clearing Steps.
4. Define Specifications for Payment Receipt: in this IMG activity the default-clearing variant for each clearing type is defined (clearing variant 014 for clearing type payment lot) as well as the alternative clearing variant for each clearing category (020 for public law clearing and 021 for private law clearing).

Further Information

General Data in Customer Master   RFUMSV00 - Advance Return for Tax on Sales/Purchases  
This documentation is copyright by SAP AG.

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