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Inventory Management: Optical Archiving for Goods Receipts ( RELNMM_IM_30A_14OPTISCHA )

Inventory Management: Optical Archiving for Goods Receipts ( RELNMM_IM_30A_14OPTISCHA )

PERFORM Short Reference   BAL Application Log Documentation  
This documentation is copyright by SAP AG.
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Short text

Inventory Management: Optical Archiving for Goods Receipts

Description

As of Release 3.0, it is possible to archive original documents (for example, delivery note from vendor) optically for goods receipts referencing purchase orders.

Optical archiving for a goods receipt is integrated in "Workflow" (object type MKPF).

Effects on Customizing

You make all the settings for optical archiving in "Workflow" Customizing.

Changes in procedure

Depending on when you archive the original documents, you can proceed in the following ways:

  • Early input
If the original document is archived before the goods receipt is entered, proceed as follows:
  1. Archive the original document via Office -> Optical archiving -> Early input.
  2. During archiving, the person responsible receives a mail notifying him/her of this.
  3. From the mail display, the person responsible chooses Document -> Process and enters the goods receipt. The material document is linked to the original document automatically.
  • Simultaneous input
To enter the goods receipt directly during archiving of the original document, choose Office -> Optical archiving -> Simultaneous input. The initial screen for entering the goods receipt will appear automatically during archiving.
  • Late input
If the original document is archived after the goods receipt was posted, proceed as follows:
  1. The person responsible enters the goods receipt for the purchase order.
  2. The original document is then archived via Office -> Optical archiving -> Late input. During archiving, a dialog box appears in which the user enters the material document number. If the material document number is available as a bar code (for example, on the goods receipt/issue slip), the bar code can be scanned directly.

Irrespective of when archiving takes place, the original document is always linked to the material document. This enables you to display the original documents for a material document at any time.

If an original document was archived without being linked to a material document, you can make the allocation with the function "Change material document".

With a goods receipt for a purchase order, you can choose the following functions from the overview screen:

  • Environment -> Allocate originals
  • Environment -> Display originals

Further notes

You can find out more about optical archiving in the Workflow documentation.






BAL Application Log Documentation   General Data in Customer Master  
This documentation is copyright by SAP AG.

Length: 3141 Date: 20240603 Time: 042858     sap01-206 ( 55 ms )