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Delete External Candidates Taking Legal Guidelines into Account (New) ( RELNPA_ER_600_DELTOOLS )

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Delete External Candidates Taking Legal Guidelines into Account (New)

Use

As of SAP ECC 6.0, ERECRUIT 600 you can delete external candidates using a deletion program and taking into account legal time limits. The deletion program also considers legal requirements relevant to the respective countries and regions.

Depending on the legal situation, most of the data for candidates must be deleted if the candidates withdraw their application or as soon as the recruitment process is completed. In other cases, however, the application and the audit trails may have to be retained for a certain period of time. You can store time limits for both cases in Customizing:

• Expiration Period

The expiration period indicates the maximum period of time an application and the candidate's person-related data may be saved in the system once the recruitment process has been completed. The process is completed when the application status is set to rejected or withdrawn. The expiration period is not yet included in the standard system for this release.

• Retention Period

The retention period indicates how long a requisition and all related information (applications, applicant data, activities, audit trails, and so on) must be retained before they can be deleted.

The time limits are automatically stored by the system for the relevant requisition object or application object. In this way, when you are deleting candidates, you can take into account the retention or expiration periods for objects linked to the candidate.

The deletion (deregistration) is executed using a two-step process.

• In the first step, the external candidates that are to be deleted are identified and marked. This can be done by the recruiter who assigns these candidates to a specific talent group, for example, or through deregistration by the administrator or by the candidate directly.

• In the second step, the administrator executes a deletion program and deletes the external candidates. Legal guidelines can be taken into account when the system automatically observes the retention periods. The stored expiration periods are not currently included. When all time limits have expired, the program physically deletes from the database all data for the relevant candidate and all links between the candidate and other objects.

Effects on Existing Data

Effects on Data Transfer

Effects on System Administration

Effects on Customizing

You can store the legal time limits using the IMG activity Store Legal Periods.

Further Information

General Material Data   Vendor Master (General Section)  
This documentation is copyright by SAP AG.

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