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Short text

Availability control functionality in BCS (changed)

Use

As of SAP R/3 Enterprise Public Services 2.00 (EA-PS 200), availability control has been enhanced in BCS by the following functionality:

• Control on revenues (incoming amounts)

Availability control usually limits expenditures or outgoing amounts. With the new ceiling type revenues you can now assign independent tolerance limits for the checking of incoming amounts, such as revenues from sales orders or from customer invoices.

• Absolute variances

Tolerance profiles now enable you to check the limits you have set on availability control by using absolute variances. In addition, you can specify how and in which order the system should apply relative and absolute tolerances.

Please note that tolerance profiles supporting absolute variances must be assigned to a currency. The system verifies whether this currency is the same as the currency of the FM area in which these tolerance profiles are used.

• Overall checks

You can set up availability control so that it checks "overall values", which are defined as total values over all fiscal years. You do this by selecting the checking horizon Overall Period.

In the Customizing of availability control, you can choose between two options to select the appropriate value for the checking horizon:

1. Derive it from the budget scope of the funds master data (default selection).
2. Explicitly assign a checking horizon per control ledger.

• Availability control on released budget

You can set up availability control to check budget consumption against normal budget or against released budget. The following options exist:

1. You can derive the value type for the budget (normal budget or released budget) from fund-dependent settings (default selection).
2. You can consider only the normal budget as relevant for availability control.

Effects on Existing Data

• If you want to use availability control on revenues (tolerance profiles with ceiling type revenues) and if you already used BCS budgeting with preposted budget documents in a previous R/3 release, you have to reconstruct all availability control ledgers using transaction Availability Control: Reconstruct (FMAVCREINIT).

• You must adjust the Customizing entries of a previous R/3 release using the XPRA report AVC Table Entry Control.

Effects on Data Transfer

Effects on System Administration

If you are upgrading from a previous release, Customizing settings will be converted in the XPRA report RFBUAVC_APPLIC_XPRA , AVC Table Entry Control . After the upgrade and XPRA run, you should verify in the log that it has run without errors.

Effects on Customizing

• You can modify your tolerance profiles in the Customizing activity Edit Tolerance Profiles, if you decide to activate availability control on revenues in your organization, or if you want to define tolerance limits with absolute variances.

• If you want to use budget control on overall values, you can set up funds with budget scope Overall Budget in the funds master data. No further actions are necessary if you want availability control to perform checks according to the selected budget scope. In all other cases, you must explicitly specify the checking horizon per control ledger in the Customizing activity Select Checking Horizon for Availability Control.

• In the Customizing activity Define Filter Settings for Budget Values, you decide whether the definition of the consumable budget for availability control should include released budget or not.

Further Information

Release note Budget release functionality in BCS.

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This documentation is copyright by SAP AG.

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