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Short text

Budget release functionality in BCS (new)

Use

As of SAP R/3 Enterprise Public Services 2.00 (EA-PS 200), the release function in BCS allows you to control the availability of your budget for consumption using individual or mass budget releases. If the release is activated, only released budget will be considered for availability control, at least for the standard ledgers involved.

If you activate the release function after implementing BCS, you should specifically deactivate the release for the previous years in which you work with budgets only and not with the release functionality. Otherwise availability control will not take the correct values into consideration.

You can release your budget individually in the transaction FMBB budgeting workbench (BWB) or via a mass process using transaction FMMPRELE Release Budget Data.

You can select release data as source data within mass processes (Freeze Budget Version, Generate Planning Data, Generate Budget Data, Carry Over Residual Budget, Transfer Budget).

Effects on Existing Data

For existing data, you must adjust the Customizing entries of a previous R/3 release using the XPRA report RFFMCU_VALTYPE_XPRA, Value Type Xpra. This report is executed in the background during the upgrade.

Effects on Data Transfer

Effects on System Administration

If you are upgrading from a previous release, Customizing settings will be converted in the XPRA report RFFMCU_VALTYPE_XPRA, after which you should verify in the log that it has run without errors.

Effects on Customizing

In order to activate the release, make the necessary settings in the Customizing activity Define Release Scenario.

In order to define specific release settings per fiscal year (e.g. deactivate the release, activate an automatic release...), make the necessary entries for either Define Release Scenario for each Fund or Define Release Scenario for each Fund Type.

After this, carry out the Customizing activities Define Budget Type for Release and Assign Budget Type for Release to Processes.

Further Information

Release note Availability control functionality in BCS (changed).

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