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Short text

New AVC and Checking Functionality in Grants Management (New)

Use

As of SAP R/3 Enterprise Public Services 2.0, availability control (AVC) has been enhanced in Grants Management (GM) with the following functionality:

• Control on revenues (incoming amounts)

AVC usually limits expenditures or outgoing amounts. With the new ceiling type revenues, you now have the option of assigning independent tolerance limits to check incoming amounts, such as revenues from customer/sponsor invoices.

If you want to use AVC on revenues and if you already used GM AVC in a previous SAP R/3 release, we strongly recommend that you reconstruct all AVC ledgers, in the SAP menu under Accounting -> Public Sector Management -> Grants Management -> Budgeting -> Tools -> Availability Control: Reconstruct (transaction GMAVCREINIT).

• Overall checks

AVC can be set up to check overall values defined as total values over all fiscal years. You define this by selecting the checking horizon Overall Period.

In AVC customizing, you can choose between one of the following options for selecting the appropriate value of the checking horizon:

1. Derive it from the grant or company code through a strategy.
2. Explicitly assign a checking horizon per control ledger.

• Separate Customizing entries for Funds Management and Grants Management:

As of SAP R/3 Enterprise Public Services 2.0, AVC provides different key ranges for Customizing entries of Funds Management and GM - for instance, for activity groups and tolerance profiles.

If you are upgrading from a previous R/3 release, the Customizing entries concerned must be adjusted by an XPRA report (see below).

Effects on Existing Data

• If you want to use AVC on revenues (tolerance profiles with ceiling type revenues) and if you already used GM budgeting with preposted budget documents in a previous R/3 release, you have to reconstruct all AVC ledgers using transaction GMAVCREINIT.

Effects on Data Transfer

Effects on System Administration

Effects on Customizing

• You can modify your tolerance profiles in the Customizing activity Edit Tolerance Profiles, if you decide to activate AVC on revenues in your organization, or if you define tolerance limits with absolute variances.

Further Information

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