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Authorization Checks in Funds Management (changed) ( RELNPSM_50_AUTHORIZATION )

Authorization Checks in Funds Management (changed) ( RELNPSM_50_AUTHORIZATION )

BAL Application Log Documentation   General Data in Customer Master  
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Authorization Checks in Funds Management (changed)

Use

As of SAP ECC 5.0, Public Services (EA-PS 500) the authorization check for component Funds Management (PSM-FM) was changed and enhanced with the following functions:

Check New Activities

For a different control of authorizations in Funds Management (FM), the authorization objects were enhanced with new activities. The new activities replace the old activities. If you want to use the new activities, you must update the existing user profile according.

Alternatively, you can continue using the old activities or activate them for specific areas.

  1. If you want to continue using only the old activities, set the indicator Check Old Activities in IMG activity Activate Old Authorization Check.
  2. If you want to continue using the old activities only in individual areas of FM and otherwise convert the new activities, then you can implement this with Business Add-In BAdI: Activate Old Activities.

Overview of old and new activities:

Check in Former Budgeting

You can use authorization groups to define different authorizations for the budgeting activities of a budget version. You define the settings in IMG activity Activate Activity-Related Budget Versions. The corresponding authorization object is F_FM_OPEN.

The activities Distribute Budget and Distribute Parked Budget can be defined after activating the new activities separately from activities Post Budget and Transfer Parked Budget (see: Overview of Old and New Activities).

Check when Creating/Changing Commitments/Actuals Documents

The authorization objects of Funds Management (FM area, FM account assignment) are checked before a document is changed irrespective of whether you have activated the old or new activities). Until EA-PS 200 SP03 this check took place when a changed document was saved.

This changed system response applies for the following documents:

  • Earmarked funds
  • Purchase requisitions (new transactions)
  • Purchase orders (new transactions)
  • FI documents

If you have activated the new activities, activity 11 is also checked in the display transactions (Display Commitments/Actuals Documents). This was only checked with the display of requests up to EA-PS 200 SP03 (Old name of activity 11: Generate Requests).

System Response with Authorization Checks in the Info System.

Until EA-PS 200 SP03 no list was issued in the info system when an authorization for an FM account assignment iwas missing. The program was terminated with an error message.

The system response has changed as follows:
If the display authorization for certain data (master data, document items) is missing, only data for which an authorization exists is displayed in the list. You are notified that the total of the amounts issued by the report is reduced.

Check on Account Assignment Elements Functional Area, Funded Program and Grant with Postings

Until EA-PS 200 SP03 postings on account assignment elements Functional area, Funded program and Grant were possible without an authorization check.

As of this release, an authorization check takes place with activity Post and/or Park FI Documents.

Effects on Data Transfer

Effects on System Administration

The new activities are activated by default in the Customizing of Funds Management. The indicator Check Old Activities is not set accordingly and BAdI FM_AUTH_OLD_ACTIVITY is not implemented.

  • If you want to continue carrying out the authorization check with the old activities, set the flag Check Old Activities. Subsequent activities, such as the adjustment of an authorization profile, are not necessary.
  • If you want to upgrade from the old to the new activities, you must enhance the authorizations of the affected user profile or reference user profile with these activities.
  • If you use the account assignment elements functional area, funded program and grant, you must add the activites Post or Park FI Documents to the user profiles when using the new activities. If this is too time-consuming, you can switch off the check on these account assignment elements using BAdI FM_AUTH_DIMENSIONS.

Effects on Customizing

You define the settings for new/old activities in the Customizing of Funds Management, under Basic Settings -> Authorization Check -> Activate Old Authorization Check.

Former Budgeting: You define authorization groups for budgeting processes in the Customizing of Funds Management under Budgeting and Availability Control → Budget Versions → Activate Process-Related Budget Versions or Activate Activity-Related Budget Versions (German Government).

Further Information

The new activities are also available with Release EA-PS 200 (SP 04) (see note 679160).






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