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Use of the Budget Period in Controlling (CO) ( RELNPSM_604_BPD_CO2 )

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Use of the Budget Period in Controlling (CO)

Use

As of SAP ECC 6.0, Enterprise Extension Public Sector Management (EA-PS 604), Enhancement Package 4, you can use the budget period within Overhead Cost Controlling for the functions listed below within the information system.

Scope of Functions

The budget period is available within Overhead Cost Controlling for the following central functions of actual cost entry, allocating actual costs and within the information system.

• Transfer of the budget period to the CO document for cost accounting relevant postings from other SAP components, such as Financial Accounting.

• Manual repostings of costs and revenues as sender or receiver field (transactions KB11N/KB13N/KB14N, KB41N/KB43N/,,KB44N

• Reposting of line items (transactions KB61/KB63/KB64)

• Manual cost allocations as sender or receiver field (transactions KB15N/KB16N/KB17N)

• Entry of statistical key figures in actual (transactions KB31N/KB33N/KB34N)

• Periodic reposting, distribution, assessment in actual

• Order settlement in actual with exception of line item settlement of investment measures

• Information system: three new report painter reports have been created to support reporting of the budget period: 1PBP-001 (report library 1VK), ,,5PBP-001 (report library 5A2), 6OBP-001 (report library 6O1)

• For the functions given above, the corresponding BI extractors have been enhanced with the budget period or partner budget period fields.

To simplify the grouping of budget periods, new transactions for creating, changing and displaying budget period groups have been developed within the new set class 114 (transactions BP_SETS_1, BP_SETS_2, BP_SETS_3).

The new budget period and partner budget periods fields are, in CO as in the other PSM fields, stored encoded in the CO key subnumber so that they are available both for the totals records and for the line items.

The following BAPIs (Business Application Programming Interface) now also contain the budget period as an account assignment dimension at their interface:

• BAPI_ACC_MANUAL_ALLOC_CHECK, BAPI_ACC_MANUAL_ALLOC_POST

• BAPI_ACC_PRIMARY_COSTS_CHECK, BAPI_ACC_PRIMARY_COSTS_POST

• BAPI_ACC_REVENUES_CHECK, BAPI_ACC_REVENUES_POST

• BAPI_ACC_STAT_KEY_FIG_CHECK, BAPI_ACC_STAT_KEY_FIG_POST

In the ALE environment for IDoc message types CODCMT01 (IDoc for a CO document), COCOKA01 (control segment CO object/cost element), COTOTL01 (IDoc for CO totals records) or IDoc segment E1COEP (IDoc for CO document: line items (values)), E1COKEY (IDoc for CO document: CO key subnumbers), a new version has been created each containing the budget period and partner budget period fields.

Note: the planning of activity and costs, plan costs allocation and also the complete activity types accounting including CATS with the new budget period field have been scheduled for a following Enhancement Package.

Effects on Existing Data

Effects on Data Transfer

Effects on System Administration

To make the budget periods available in Controlling, you have to activate the business function PSM_GEN_BUDPER_1.

Effects on Customizing

So that the budget period is available for manual actual postings as a sender or receiver field, you have to switch on the "Budget Period" field in Customizing of the screen variant.

You have to execute Customizing report RKALPSCR for the budget period so that the budget period is available in the maintenance transactions for assessment, distribution and periodic reposting.

Further Information

See SAP Note 1171176/2008 that furnishes you with detailed up-to-date information on the options and restrictions on using the budget period.

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Length: 4488 Date: 20240523 Time: 072849     sap01-206 ( 75 ms )