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Revenues Increasing the Budget in Budget Control System (Changed/New) ( RELNPSM_60_FM_BCS_RIB )

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Short text

Revenues Increasing the Budget in Budget Control System (Changed/New)

Use

As of SAP ECC 6.0, Public Services (EA_PS 600), there are several enhancements and new developments in the area of Revenues Increasing the Budget (RIB) for the Budget Control System. These enhancements and developments are summarized in this release note.

1. RIB Monitor for overview of RIB values (New)

• This new monitor (transaction FMRBMON01) allows you to display all or part of the RIB objects defined in your system, including the contributing and receiving addresses attached to them, organized in a hierarchical list. All values relevant to the RIB process are also available for each object/address: revenue budget, posted revenue amount, transferred amount, amount still available for transfer, and revenue shortfall permitting a transfer (the revenue amount which is still missing on the RIB object before a transfer is permitted). The corresponding RIB calculation formula is directly accessible from any RIB object. Additionally, for each budget address, the budget memo template is displayed and the budget memo long text can be displayed in a dialog box, via a button. No Customizing activity is required.

1. Enhanced checks for manual RIB transfers (Changed)

• When you create manual RIB documents in the Budgeting Workbench and transfer more budget than available from a RIB rule, you can now choose between different options: the system issues an error that blocks this transfer, or sends a warning (default option), or does not issue any message at all. You decide on these different options for each individual RIB rule.

1. Budget memos for RIB rules (New)

• You can define budget memos for RIB rules in BCS. For this you assign text templates of the text category BMRB to your RIB rules. For each RIB rule, you can assign up to two different text templates, corresponding to the role that a budget address assumes in the RIB rule (contributing revenue address or receiving expenditure address).

• Prerequisite: you need to activate the use of budget memos in Customizing. For this you can choose between the following options: budget memos are either mandatory, optional or not used (default option). Furthermore you must define text templates of the text category BMRB (Budget Memos for Revenues Increasing the Budget) in Customizing.

For additional information on budget memos, refer to the release note on Budget Memos.

1. Deletion of unused RIB rules (New)

• You can now delete unused RIB rules using the transaction FMRBDEL.

1. Multiple selection of FMAA in the RIB rule generation program (New)

• You can now select according to attributes for FM account assignments as an alternative to the select options in transaction FMRBGENMD (Generate Rules for Revenues Increasing the Budget).

1. RIB Ledger

• All RIB-relevant application data is now stored in a new ledger, called the RIB ledger. This ledger is updated online, that is, whenever you post revenues or budget data which is relevant to a RIB rule.

• You can reconstruct the RIB ledger using the transaction FMRBREINIT (Re-Initialize RIB Ledgers).

Effects on Existing Data

• If you want to work with budget memos for your existing RIB rules, you must assign your text templates of category BMRB to the RIB rules using transaction FMRBRULE, Process Single RIB Rule.

• If you upgrade to SAP release ECC 6.0, you must start the transaction FMRBREINIT (Re-Initialize RIB Ledgers) for all FM areas and fiscal years, where you have created RIB rules in a previous SAP release.

Effects on Data Transfer

Effects on System Administration

Effects on Customizing

Carry out the following IMG activities as required, in order to define the use of budget memos:

• Activate the use of budget memos for RIB rules in the IMG activity Activate Budget Memos for RIB.

• Define text templates of category BMRB in the IMG activity Define Text Templates.

• If you generate your RIB rules using transaction FMRBGENMD (Generate Rules for Revenues Increasing the Budget) you must also enhance the corresponding derivation strategy in the IMG activity Maintain Derivation Strategy for Rule Generation.

Further Information

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