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Changes in the editing of commitment items ( RELNPS_461A_MD_COM_ITEM )

Changes in the editing of commitment items ( RELNPS_461A_MD_COM_ITEM )

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Changes in the editing of commitment items

Scope of Functions

From this Release, there are essential changes to editing commitment items:

The scope of function of the chart of commitment items is no longer supported. It is no longer necessary to double-maintain commitment items in the chart of commitment items and FM area. You now create both commitment items and commitment item hierarchies directly in an FM area/fiscal year.

The following provides a detailed description of the changes:

Individual processng of the commitment item

There is now just an initial transaction for processing or displaying commitment items.

  • You start the Display, Change, Create or Delete for commitment items in Funds Management menu via Master data -> Commitment item -> -> Individual processing.
  • Using the button Create with reference, you can reference the data of an existing commitment item.
  • All additional master data parameters are available on tabs in a screen, in addition to the header data of the commitment item.
    If you have activated the enhancement for commitment items or you are using the component Funds Management Germany , extra tabs are shown in the master record.
  • You can define the update control setting of the entry fields in a user-defined field string. Entry fields of functions that you are not using can be hidden in the master record.
    For additional information, see: Field selection control for master data.
  • SET/GET parameters for the FM area are filled in on the initial screen. You can change the FM area specification with the button FM area change. The entry field Fiscal year is only visible if maintain the commitment items in the FM area year-dependently.
  • You make the assignment in alternative commitment item hierarchies in the tab Alternative Hierarchy. You have first created a variant in Customizing for the FM area/fiscal year.
  • You can maintain several independent long texts using the button

Changes in the FM area/fiscal year assignment

  • You now maintain commitment items and their hierarchical assignments directly in the standard variant "000" of an FM area/fiscal year.
  • You have to create commitment items again in each FM area/fiscal year. You can copy the commitment itmes or the commitment item hierarchies from the previous year or out of another FM area. The copying is supported by the export program RFFMMDBI81 and the import program RFFMMDBI85.

Variants of the commitment item hierarchy

In Customizing, you can create one or several variants for maintaining the commitment item hierarchy per FM area and fiscal year.

  • The Customizing entry for the standard variant "000" ( "operative variant") takes place automatically when you first create or copy commitment items into an FM area/fiscal year.
  • You must create all additional variants manually in Customizing. The variants are available exclusively for maintaining alternative commitment item hierarchies.

Edit/display hierarchies in the FM area/fiscal year

You edit commitment item hierarchies in the Funds Management via Master data -> Commitment item -> Hierarchy -> Edit.

  • For editing/displaying commitment item hierarchies, you can limit the view to a subhierarchy by stating an initial object. The commitment item you select as initial objects is excluding from editing.
  • In Release 4.61A, you can only edit the standard variant "000" via the menu function Edit hierarchy. The hierarchy maintenance of additional variants is currently only supported in the menu function Individual processing. It will be possible to maintain alternative hierarchies using Edit hierarchy as of the next Release.
  • You can call up the commitment item hierarchies of all variants via the menu function Display hierarchy.

Maintenance with criteria

There is no longer an individual function for maintaining commitment items with criteria. You now edit commitment items using criteria in the menu function Individual processsing on the tab Basis data 2.

Customer enhancement for commitment items

The logic of customer enhancements for commitment items was retained. Because the chart of commitment items is no longer supported, the enhancements in the chart and the FM area were combined in one enhancment. The following changes have been made:

  • Enhancements to Create/Change a commitment item:
    Old: FMMD0001 (ChrtCmmtIt), FMMD0002 (FM area/fiscal year)
    NEW: FMMD0015
  • Enhancement for checking a commitment item:
    Old: FMMD0003 (ChrtCmmtIt) , FMMD0004 (FM area/fiscal year)
    NEW: FMMD0016
  • Customer specific screen fields:
    Old: FMMD0005 (ChrtCmmtIt) , FMMD0006 (FM area/fiscal year)
    NEW: FMMD0017
  • Structure for customer-specific screen fields:
    Old: CI_FMPP (ChrtCmmtIt) , CI_FMPG (FM area/fiscal year)
    NEW: CI_FMCI
    Note:
    The structure CI_FMCI has to be created and activated after the DDIC_46B phase of the upgrade. The structure must contain all fields of the old structures CI_FMPP und CI_FMPG to be transferred. Fields that you do not transfer into the structure are not transferred in the upgrade.
    The customer-specific screen fields are displayed on the separate tab Additional data. The tab is only visible if the enhancement is active. If you want to integrate required fields in the enhancement, then you define an appropriate field status string.

  • Enhancement for exporting commitment item data records to an external field.
    Old: FMMD0010
    New: FMMD0018

Activate year-dependent master data

The program Activate year-dependent master data has been revised. To switch to year-dependency, the copy programs are now automatically started and generate the commitment items automatically in fiscal years with actual and budget valuesit Ist-und Budgetwerten
Note that classifications are not transferred on copying.

Effects on Existing Data

New tables for master data of commitment items:
FMCI, FMCIT, FMHICI, FMCIVARNT, FMCIVARNTT

Context to old tables:

  • Master data:
    old: FMPP(Plan), FMPG(FM area/fiscal year) new: FMCI
    old: FMPPT(Plan) new: FMCIT
  • Hierarchy:
    Standard variant
    old: FMHIPG(FM area/fiscal year) new: FMHICI
    Alternative variant
    FMHIPP(Plan), FMHIPG(FMA/FYear), FMSNLINK(Collective expenditure) new:FMHIC
  • Customizing:
    old: FMVARNT(Plan) new: FMCIVARNT
    old: FMVARNTT(Plan) new: FMCIVARNTT

Effects on Data Transfer

  • If you install 4.61A, the data of the plan variant "000" is automatically converted into the new standard variant "000".
  • You have to convert data sets of alternative commitment item hierarchies manually. The program RFFMMD_COM_ITEM_ALT_HIER supports you here.
    Note that the program does not support the transfer of classifications.
  • Change documents previously logged in the FM area, are transferred as change documents in the FM area/fiscal year. Change documents of the chart of commitment items are not transferred.
  • The old enhancments are no longer supported as part of the changes for commitment items. You have adjust your user-defined enhancements to the new enhancements. Note the changes mentioned above for enhancements.

Effects on System Administration

Effects on Customizing

All IMG activities affecting the scope of function of the chart of commitment items were removed from the IMG structure.

Under Funds Management Government -> Master data -> Commitment item there are the following changes:

  • For the new scope of function for maintaining commitment items/ commitment item hierarchies, there is the new IMG activity Create variants in the FM area/fiscal year and the revised export/import programs in the section Copying commitment items.
  • The following IMG sections/activities of the Funds Management Germany component were integrated.
  • Maintain commitment item type

  • Represent budget structure

  • Maintain text types for commitment items

Further Information

Additional information in the SAP library under IS-PS Public Sector -> Funds Management Government -> Master data -> Commitment item.






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