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Allocation of Negative Budget Values (New) ( RELNPS_462A_NEGBUD )

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Short text

Allocation of Negative Budget Values (New)

Use

If, during the planning process, it is foreseeable that you will have to reduce the budget originally planned, you can create special FM account assignments and enter negative budget values for them. This has the advantage that the budget passed remains valid, even if not all data is known when you are planning it.

This situation can, for example, occur if the budget for expenditures must be reduced but at the given point in time it is not possible to determine the expenditure item in which the shortfall in expenditure will apply. This need to reduce the expenditure budget could for example occur if a slump in revenues is expected or revenues come from taxes that must be managed for other bodies or passed on to tax creditors.

To use these functions, you must flag the Negative Budget field for the relevant FM account assignments in the master record of the commitment item. These account assignments are subject to special requirements with regard the budget consistency check and availability control.

SAP provides a number of evaluations with which you can display the budget values for these specially flagged FM account assignments:

• Using the evaluation of the Annual Budget: Totals Records (RFFMTO50) program, the person responsible for the budget can display all FM account assignments with the Negative Budget indicator.

• To be able to display balances of positive and negative budget values in the information system, you must create an alternative (commitment item) hierarchy variant. You can then evaluate the data using program RFFMALH.

• If you want to display FM account assignments with negative budget hierarchically in a Drilldown Report, you must take note that this report must be created with report type Hierarchy of FM account assignment elements. Otherwise, you will not be able to enter an alternative (commitment item) hierarchy variant.

Warning:
HR Funds and Position Management cannot process negative budget. This is especially important for customers who use Funds Management Government and HR Funds and Position Management together.

Effects on Existing Data

Effects on Data Transfer

Effects on System Administration

Effects on Customizing

In the Customizing of Funds Management Government, you can determine whether budget inconsistencies in the negative budget should be displayed as an error, a warning or not at all.

You make this setting in IMG activity Change Message Control

Further Information

For detailed information on the allocation of negative budget values, see the SAP library under IS-PS Public Sector -> Funds Management Government -> Budgeting and Availability Control -> Basic Budgeting Functions -> Negative Budget.

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Length: 3405 Date: 20240523 Time: 072031     sap01-206 ( 72 ms )