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Integration of Controlling and Funds Management (Enhanced) ( RELNPS_462_CO_FM_INTEGR )
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Short text
Integration of Controlling and Funds Management (Enhanced)
Use
In this release, the options for integrating data that originates from Controlling (CO) in Funds Management have been improved in a number of ways.
Enhancement of CO Actuals Transactions
Starting from this release, you can activate the following CO actuals transactions in Customizing for integration in Funds Management:
- Costs transfer (RKU1)
- Revenues transfer (RKU2)
- CO line items transfer (RKU3)
- Actuals activity allocation (RKL)
- Manual cost allocation (KAMV)
- Actuals overhead costs assessment (RKIU)
- Actuals overhead costs distribution (RKIV)
- Actuals periodic transfers (RKIB)
- Actuals periodic surcharges (KZPI)
- Order settlement (KOAO)
- Actuals order settlement - Internal activity allocation (KOAL)
Note: The following transactions are no longer supported in this release:
- Actuals selection (KAZI)
- Indirect activity allocation (RKIL)
Enhancements in Controlling
Starting from this release, you can also execute periodic transfers, overhead cost assessments and distributions for internal orders and projects. To do this, you must run the Program for Activating Objects in Allocations (RKALACTV_PS) before making the allocations.
Statistical Update
For each transaction, you can choose whether integration should be performed statistically or "actually".
Actual integration means that assigned values are recorded in Funds Management. Active availability control (AVC) is also executed for manual postings using the tolerance limits defined in the Customizing of Funds Management. Periodic postings resulting from programs such as assessment or settlement only record assigned values; a check using AVC is not performed. This means that these postings may also be made even if not enough budget is available. Any budget deficits that occur as a result of this must be corrected using manual budget transfers. You can display any budget deficits using the Display Budget Deficits for Expenditures in the Annual Budget (RFFMAV03X) program.
If you are using statistical update, no assigned values are generated, and no check is made using active availability control.
CO Plan Data Transfer
In addition to actuals data, CO plan data can also be integrated in Funds Management for budget planning/preparation purposes. Since release 4.01A, it has been possible to copy plan data from Controlling to the budget in Funds Management using program RFFMCOPI. In this release, the number of CO transactions integrated with FM has been increased. As well as primary costs, it is now possible to integrate secondary costs.
Restrictions
SAP advises that, due to the different requirements for internal Cost Accounting on the one side and budgetary control on the other, the update of actuals and commitments data may be fundamentally different in Controlling and Funds Management. These differences may include:
- Different master data structures
- Budget usage on due date (posting date versus delivery date)
- Administrations that cannot deduct input tax must use gross budget (net tax amount versus gross tax amount)
- Normally, asset acquisitions are updated in Funds Management but not in Controlling. By contrast, depreciations are updated in Controlling but not Funds Management.
- Different updates for goods receipts. In Controlling, goods receipts are always updated. In Funds Management, you can choose whether a goods receipt is updated or not.
An explanation of the differences between Controlling and Funds Management for individual account assignment elements is therefore not possible and, consequently, SAP cannot provide a suitable tool to support the user in this process.
Derivation of Master Data
Starting from this release, a new account assignment tool can be used to derive funds center and commitment item from a CO object and cost element. For more information on this subject, see the Funds Management Government IMG in section Define Account Assignment Derivation.
You should configure the derivation rule in such a way that the funds center and commitment item must be derived from a CO object and the cost element. This ensures that another funds center or commitment item is not assigned to account by a manual entry instead of the one derived by means of the derivation logic. Therefore, the funds center and commitment item fields should not accept input on the posting screen. You can ensure this by hiding these fields in field status control in the Customizing of Financial Accounting.
Starting from this release, you can activate fund and functional area at client level as additional account assignment elements in Controlling. When fund and functional area are active, they can be assigned directly to account in Controlling and then transferred to Funds Management unchanged. In this case, it is not necessary to derive them from other account assignments. For more information on activating fund and functional area, see the Funds Management Government IMG in section Activate Account Assignment Elements.
Effects on Existing Data
The data structure previously available for CO plan data transfer has been enhanced, therefore if you are already working with plan data transfer, you must convert existing data using program RFFMCOPI_PREPARE.
Effects on Data Transfer
Effects on System Administration
Effects on Customizing
You activate and make settings for CO actuals transactions in the Customizing of Funds Management Government. To do so, choose Actuals and Commitments Update/Integration -> Integration -> Integration with Cost and Project Controlling -> Choose Business Transactions for Integration.
You activate fund and functional area under Basic Data -> Activate Account Assignment Elements.
You define account assignment derivation under Master Data -> Assignments to Account Assignments from Other Components -> Define Account Assignment Derivation.
Further Information
For more information on account assignment derivation and activating the fund and functional area, see the following release notes:
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This documentation is copyright by SAP AG.
Length: 8222 Date: 20240523 Time: 055251 sap01-206 ( 143 ms )
