Ansicht
Dokumentation

Termination Organiser redesign ( RELNPY_AU_470_TERMIN )

General Material Data   General Data in Customer Master  
This documentation is copyright by SAP AG.

Short text

Termination Organiser redesign

Use

Previously, termination of employees were conducted using the Termination Workbench (RPCTR3Q0) program. From the workbench you could:

• Project leave balances to be paid out during termination

• Calculate various termination payments, like lieu of notice and severance pay for the employee

• Include any additional payments as lump sum amounts

• Calculate different components of payments, like Eligible Termination Payments (ETP), lump sum D, leave components, and so on and then calculate taxation based on these

• Simulate the total pay for the employee during termination and produce a termination report

• Run time evaluation to update quota details

• Generate Payment Summary or an ETP Payment Summary

• Allow part of ETP to be rolled over to super fund(s) and generate an ETP Rollover form

• Process based on a termination reason. For example, the payments may differ in cases of normal termination or termination due to death

• For method of payments as cheque, generate a net pay figure

• Update the termination process by updating relevant master data

• Terminate a bulk of employees

• Perform retro termination

• Reinstate terminated employees so as to redo the termination process

The new Termination Organizer (RPCTO1Q0 and RPCTO2Q0) replaces the existing termination workbench

To access this from the SAP Easy Access menu, choose Human Resources -> Payroll -> Asia/Pacific -> Australia -> Subsequent activities -> Period Independent -> Termination/Redundancy -> Execute Termination Organiser(RPCTO1Q0).

A new infotype, the Termination Organiser infotype (0701) typically called the Data Container stores the termination details during simulation and can be later used to update the termination process.

The Payroll driver (RPCALCQ0), Standard payroll schema (Q000) and the Payment summary (RPCP01Q0) report have been modified.

The new Termination Organizer is different from the old Termination Workbench as follows:

• Simulation of Termination details

The Termination Organiser simulates termination payments for the employee, for the given date and reason and stores intermediate termination details into a Data Container which is the Termination Organiser infotype (0701). The same process can be revisited at a later date to pick up the details stored into the data container and continue with the actual termination event.

• Post Update ETP Rollover

This is an additional option provided so that a part of ETP (Eligible Termination Payments) can be rolled over to a super fund at a later date from the actual termination date. Therefore, during the actual termination action, the ETP payments are not paid to the employee; instead the payments are deferred till this new action is executed. The Gross ETP amount minus the rollover amount is then divided into the respective components and paid to the employee.

• Payment method as Off-cycle

The simulated net pay amount generated when you calculate pay in termination, can now be paid out through an off-cycle payroll run after the termination process is updated. Updating Termination creates a new One-Time Payments Off-Cycle infotype (0267) record based on the off cycle parameters specified from the termination screen and with the net pay amount.
An off- cycle payroll must be run manually to update the payroll results. The payments are reported in the payment summary for the financial year corresponding to the off-cycle payment date.

• Option to specify cheque payment date

In case you choose to pay by a cheque, you have the option to specify the cheque payment date. The payments will be reported in the payment summary for the fiscal year corresponding to the cheque payment date entered. If not specified, the system date is taken as the default date.

• Payment Summary through termination

You can now preview the Payment Summary (PS) or ETP payment summary during the simulation of termination, in which case the PS or ETP forms will not be generated. This means they will neither be sent to the spooler nor update the Payment Summary infotype (0626). The mechanism of payment summary for the options cheque/off-cycle have been changed. Now, the payments are reported based on the fiscal year corresponding to the cheque/off cycle date.

• ETP Pre-payment form

This form is generated during the simulation of termination with the gross ETP payments and it's components displayed by the system in Section A of the form. Section B is not populated by the system and must be filled manually.
You can also preview the pre-payment form without sending it to the spooler during simulation.

• Preview of ETP Rollover form

It is now possible to preview the ETP Rollover form during termination simulation. In which case, the report is not send to the spooler. The system populates this form with the rollover amount and it's corresponding components.

It is now possible to set up the address type for a permanent address besides the authorization agent in this form. You can also enter the post 94 rollover amount for each fund separately.

• Calculation of additional redundancy payment

A new termination payment type now exists to calculate additional redundancy payments. Any payments that are not classified as 'lieu of notice pay' or 'severance pay' can be set up in the Set Up Severance, In Lieu and Additional Payments (V_T5QRS) and calculated accordingly. See Customizing for the link and details.

• Lieu of notice, Severance pay and Additional pay

It is now possible to make additional settings including enter flat amount for payments, set minimum or maximum payout options and severance pay calculation based on completed days / weeks / months / years of service. More flexibility has been added to choose wage types to be cumulated in each of these payments types.

The defaults are calculated by the system and displayed in the Termination Organiser Australia - Employee Details Screen. It is now also possible to override as well as re-calculate each of these values.

• Error handling

There is now extensive error handling at each stage of the termination process. The errors or warnings or information messages that are generated as part of the termination process are displayed in the form of an error log. Error handling includes checking for future dated infotype records, employee in arrears or have deductions due from their salary, problems in reading features, error in creating simulated infotype date, error in simulation payroll run and so on.

• Test Update Option for termination

It is possible now to simulate the update process without performing the actual update. Any errors or warnings are be recorded and displayed in the error log. This helps you to refer to the errors prior to performing the actual event and make changes if necessary.

• Reinstate Multiple employees

It is possible now to reinstate a range of employees at one instance.

• Display Payroll log and Time Evaluation log

In case the payroll or time evaluation run is un-successful and / or you choose to display the log, the log is displayed with an error message indicating the same.

• Defaults for LSL (Long Service Leave)

Default parameters are now calculated and populated by the system in the Australian Tax Office (ATO) LSL Screen. These values can also be overridden manually.

• Flexibility for the calculation of years of service

Years of service can now be calculated based on the date type specified in Date Specifications infotype (0041), hire date from the Organisational Assignment infotype (0001), Contract Elements infotype (0016) and/or other previous employment entered in the Other/Previous Employers infotype (0023).

• Printer set up for the ETP Rollover form and ETP Pre-payment form

Previously, you could set up only one printer for a country grouping. You now have the flexibility to set up a default printer based on personnel area/subarea, employee group/subgroup and so on in addition to the country grouping.

• Old Leave type support

Old leave type projection and processing is no longer supported by the new termination organizer. Only International quota projection and processing is allowed.

• Use of subtype to process infotype records

You can now set up subtypes for the infotypes that are to be delimited on the termination date during termination or those to be listed during reinstate.

• Pay accrual separately

Now, accruals and entitlement are paid separately. In case you want a different rate of pay for the entitlement and accrual, you must nominate separate wage types for entitlement and accrual.

• Pay leave loading on entitlement transfer till notice date

In case the leave loading type is Pay on entitlement transfer, you can set up the system to pay leave loading on entitlement transfer till notice date.

• Displaying termination details

Termination details such as termination payments, leave payments, Gross ETP details, ETP Payments and Rollover details are displayed in the Terminations Organiser Australia - Employee Details Screen. Any modifications to these can also be done from this screen.

Effects on Existing Data

• The old Termination Workbench no longer exists in this system

• Before using the New Termination Organiser delivered with this release, note that:

In cases of already terminated employee, you cannot use the Post update rollover option directly.

To use this option, you must first reinstate the employee and then perform the termination action again using the new Termination Organiser.

Effects on Data Transfer

Effects on System Administration

Effects on Customizing

• You can now additionally setup the subtype denoting permanent addresses in the Addresses infotype (0006) from the Redundancies/terminations (13ETP) feature. This data populated as the permanent address in the ETP Rollover form. You can no longer specify death reasons from this feature.
  Customize this from the SAP reference IMG -> Payroll Australia -> Terminations/Redundancies -> Set up ETP Parameters.

• Customize any additional payments that are not classified as lieu of notice pay or severance pay, from the SAP reference IMG -> Payroll Australia-> Terminations/Redundancies -> Set Up Severance, In Lieu and Additional Payments (V_T5QRS).

• Customize leave wage type for accrual payments, leave loading payments on entitlement transfer till notice date from the SAP reference IMG -> Payroll Australia-> Terminations/Redundancies -> Set Up Redundancy Rules for Paying Leave Quotas.

• Setup the category for reasons, that is whether the termination reason is due to death or bona fide redundancy or approved early retirement scheme and so on. You must assign a pre-defined reason category to each of the termination reasons. Customize this from the SAP reference IMG -> PayrollAustralia-> Terminations/Redundancies -> Define Reasons for Personnel Actions and Assign Reason Category (V_T5Q30).

• Use the 13RED feature to additionally setup the sapscript for the ETP Pre-payment form for redundancy processing Australia from the SAP reference IMG -> Payroll Australia-> Terminations/Redundancies -> Set Up Redundancy Print Parameters.

• You can setup the system to determine the employee's entry date to the company on the basis of which years of service is calculated. Access this from the SAP Reference IMG -> Personnel Management -> Personnel Administration -> Payroll Data -> Seniority -> Determine Entry Date.

Further Information

Addresses (Business Address Services)   General Material Data  
This documentation is copyright by SAP AG.

Length: 14752 Date: 20240521 Time: 000846     sap01-206 ( 235 ms )