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Workflow Redesign (Changed) ( RELNSRM_60_WF_REDESIGN )

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Workflow Redesign (Changed)

Use

As of SAP SRM 2007, a new workflow function is available.

The architecture, implementation, and use of the function have been simplified. The thought behind the redesign is to:

• Rationalize workflow-based processes and provide more visibility by offering one workflow instead of a whole set of workflows.

• Remove complex coding and discontinue little-used features.

• Support complex business objects.

• Standardize approval processes.

• Provide an easy-to-use tool to better support your completion and approval processes.

• Simplify implementation and maintenance.

The following features are supported:

• The existing workflow templates have been replaced with a single, non-modifiable template: Main SRM Approval Process Template (WS 40000014). This template contains the sub-workflow templates Approval Sub-Workflow (WS 40000016) and Completion Sub-Workflow (WS 40000017).

• The completion and approval processes have been merged into a single process, also known as combined completion and approval process.

• The process related to shopping carts has been redesigned. Shopping carts must now be completed before the approval process is started.

• Process levels and process level steps help you set up completion and approval processes effectively, regardless of the number of approvals (n-step approval).

• The Business Rule Framework (BRF) provides an easy-to-use interface for defining triggering events and level validation for workflow-based processes.

• Business Add-In Determine Agents (/SAPSRM/BD_WF_AGENTS) helps you assign the relevant user to each level.

• The SRM Inbox has been replaced with the Universal Worklist, an Enterprise Portal technology.

• A more sophisticated approach to decision-making based on decision sets has been implemented: the new approval template has been designed as a line item approval workflow to address both header (one decision set) and line item approval (multiple decision sets).

• For performance reasons, the Java applet-based graphical approval preview has been replaced with a preview in tabular form.

Some features available in mySAP Supplier Relationship Management 5.0 have been removed:

• You are not allowed to copy workflow templates or to delegate BOR objects (that is, add customer-specific methods) anymore.

• You cannot change documents any time.

• You cannot change approver during the approval phase.

• Changing a shopping cart document now depends on the approval level, not on user attributes.

Other features are currently not supported:

• Spending limit approval

• Alert-based workflows and notifications for shopping carts

• Reviewers for internal or technical revisions

Effects on Existing Data

Run report SRM Workflow Conversion (/SAPSRM/PR_WF_MIGRATION_CFG) after the process level configuration (as described in the IMG step Define Process Levels) to make all running workflows compatible with the new architecture.

Effects on Data Transfer

Effects on System Administration

Effects on Customizing

To use the new workflow function, you must make customizing settings in the Implementation Guide under SRM Server → Cross-Application Basic Settings → SAP Business Workflow (new). This section contains the activities you have to perform to set up workflows based on the new concept:

• Basis Workflow Settings

• SRM Workflow Settings

• BRF Settings
  Define business rules that are processed when an event is triggered.

• Workflow Settings
  Activate the event linkage of the new workflow and configure process levels within the completion and approval process.

Further Information

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Length: 5093 Date: 20240523 Time: 073831     sap01-206 ( 59 ms )