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Treasury Correspondence 2F: Customizing and Functions ( RELNTRTM02F_KORRESPOND )

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Treasury Correspondence 2F: Customizing and Functions

Description

Correspondence is defined in the Treasury components money market, forex and derivatives using corresponding types. A correspondence type represents a group of similar types of correspondence necessary for settling financial transactions. Examples for these types of correspondence include confirmations or dealing slips. The types of correspondence can be customized. A distinction is made between internal correspondence types, such as dealing slips, and external correspondence types such as confirmations.

Correspondence forms are created as SAPScript forms. You define when correspondence is to be created and for which types of product and transaction via customizing under 'Forms' (using a particular form).

Defining correspondence forms and control

In customizing under 'Forms' you specify when correspondence is to be generated using which form by means of the following parameters:

• Company code (required entry)

• Product type (required entry)

• Transaction type (required entry)

• Activity category e.g. contract, settlement (dependent on product category) (required entry)

• last function e.g. creation, activity change, reversal (optional entry)

Several types of correspondence may be defined for identical parameter entries. You can, for example, define that a dealing slip be produced as correspondence, in addition to a confirmation, when a fixed-term deposit is created.

If no function is entered, correspondence is produced for all functions of the activity category. You have to specify the the activity category.

In addition to the form, you can also specify if correspondence is to be generated automatically. If you wish automatic correspondence and if customizing is maintained correspondingly, correspondence will be produced automatically when a transaction is changed, e.g. when the transaction changes from activity category contract to activity category settlement or when a transaction is reversed.

Internal - external correspondence types

For an external correspondence type, you must maintain the business partner's Standing Instructions Correspondence of the corresponding correspondence type for the company code and of the product/transaction type. Otherwise no correspondence will be generated.

If an internal correspondence type is maintained as automatic correspondence, it is always output in the printer spool.

You can only display correspondence on the screen by using the confirmation report.

Note of generated correspondence in financial transaction

If correspondence has beem printed or faxed, the correspondence type, the form, the date of initiation, the initiator and the recipient are noted and can be displayed in the financial transaction.

The note may be triggered via automatic correspondence generation or vie the confirmation report with the 'printer' option.

Printer/fax options for correspondence

Besides the form, you can maintain printer and fax options for correspondence. If no printer options exist, the data from the system user's defaults are used. The fax options specify the fax machine from which correspondence is to be sent. You can only fax external correspondence types. In addition, you have to maintain the 'FAX' option in the business partner's standing instructions.

You can set the following parameters as printer options:

• Name of output device

• No. of copies

• Print immediately yes/no

• Name suffixes for printer spool

• Delete print spool after printing

• Spool retention period

• New spool request yes/no

You can set the following parameters as fax options:

• Destination of fax

• Print fax immediately yes/no

• Namen suffixes for printer spool

• Delete printer spool after printing

• Retention period in spool

A new spool request is always generated for a fax. In addition, a fax number must be defined in the address ID being used for the business partner.

Damage caused to data by errors

Software/hardware requirements

Installation information

Effects on System Administration

Effects on Customizing

Effect on batch input

Changes to the Interface

Changes in procedure

Procedure for removing dataset errors

Dependent functions

Planning

Further notes

If you select automatic correspondence, the correspondence is not logged via the log form, but by an entry in the financial transaction.

Activity transition as a function:

If correspondence is to be produced when a transaction changes activity, e.g. from contract to settlement, the active activity is given the new activity category (here settlement) and the function activity transition.

PERFORM Short Reference   TXBHW - Original Tax Base Amount in Local Currency  
This documentation is copyright by SAP AG.

Length: 5823 Date: 20240523 Time: 052457     sap01-206 ( 90 ms )