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APO_KAL_OY05 - Maintain Factory Calendar

APO_KAL_OY05 - Maintain Factory Calendar

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The public holiday and factory calendar is a central module in the SAP System. It is used in many areas (for example, in Logistics and in Human Resources) in the standard version.

You can use the calendar to maintain and display the components of the calendar system. The public holiday and factory calendar data calculated from calendar maintenance is directly available to the system.

A factory calendar is allocated to your plant via the definition of plants.

The calendar system consists of the following components:

  • Public holidays
Definitions for public holidays: Calculation rule for the date, religious denomination, and so on.
  • Public holiday calendar
Any composition of public holiday rules.
  • Factory calendar
Definition of workdays including special regulations, under the assignment of a particular public holiday calendar.

The system delivers definitions of all common public holidays and public holiday rules, as well as a standard factory calendar.

A main memory area of 400000 Bytes is reserved for calendar data in the standard version. This is the mimimum buffer size, which you should not go under.

Check whether all the definitions for public holidays and public holiday rules that you need are available in the sytem. If necessary, maintain the public holiday definitions and copy them to new or existing public holiday rules.

Create factory calendars if necessary.

Check that existing public holidays are complete, and create new definitions if required:

  1. Double-click with the mouse on the Execute symbol, select the option Public holidays and choose the function Display. You receive a list of the defined public holidays.
  2. Check whether the list of public holidays displayed contains all the public holidays that you need. If you want to see detailed information on any public holiday, choose the function Display def.
  3. If you need other public holidays, return to the initial screen of the maintenance transaction, and choose the function Change. You again receive a list of the defined public holidays.
  4. Choose the function Insert. A screen appears for the selection of the type of public holiday.
  5. Select the desired type of public holiday and choose Insert. A screen appears in which you can determine public holidays and maintain their characteristics.
  6. Enter the following data:
  • Date or calculation rule

  • If necessary, public holiday guarantee (for fixed and irregular public holidays

  • Public holiday text (short and long)

  • If required: Sort criterion, religious denomination or public holiday class

(For notes on this, see the F1 Help).
Save the definition.

Combine the public holidays you require in a public holiday rule in the public holiday calendar:

  1. Double-click with the mouse on "Execute function", select the option Public holiday calendar and choose the function Display.
  2. Check whether all the public holiday rules that your require are available. To get the definitions for a public holiday calendar, position the cursor on it and choose the function Display def..
  3. If you need other public holiday calendars or would like to change existing ones, return to the initial screen of the maintenance transaction and choose the function Change.
  4. To create a public holiday calendar, choose the function Insert (to change a public holiday calendar, position the cursor on it and choose Change), and make the following entries:
  • Calendar ID and a descriptive short text

  • Period of validity (From year, To year)

  1. Using the function Assign public holidays, generate a complete list of defined public holidays.
  2. Select the public holidays you need, and choose Assign public holidays.
  3. Save your entries.

Define a factory calendar including the relevant public holiday calendar:

  1. Double-click with the mouse on "Execute function", select the option Public holiday calendar and choose the function Display.
  2. In calendar maintenance, select the option "Factory calendar", and choose the function Change.
  3. Choose the function Insert and make the following entries: Factory calendar ID and a descriptive short text
  • Period of validity (From year, To year)

  • Public holiday calendar ID

  • Start no. factory date

Number from which the factory date is incremented for each workday. If you do not make an entry, the default value is "0".
  1. Decide which days of the week are meant to be workdays.
  2. Define special rules if necessary (e.g. plant holidays).
  • Calendar buffer
If you want to increase the size of the calendar buffer, maintain the parameter zcsa/calendar_area with the maintenance transaction for system profiles. Restart the system for the value to take effect.
  • Transport
Changes to calendar data are not automatically included in a correction request. For the calendar data to be utilizable in another system, use the function Transport in the initial screen of the maintenance transaction. Note that you cannot transport individual public holidays or calendars. You can only transport calendar data in its entirety. When you do this, all public holidays, public holiday and factory calendars existing in the target system are deleted.





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