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ARBERP_INV_MAP_SETT1 - Define Mapping Settings for Invoices
ROGBILLS - Synchronize billing plans General Material DataThis documentation is copyright by SAP AG.
Define the configuration that is relevant for Logistics Invoice Verification.
You want to receive invoices from your suppliers via the business network. Please read the sections below for explanations on how to perform the relevant settings:
- Incoming Invoice: Map company codes for Logistic Invoice Verification
- Incoming Invoice: Map SAP S/4HANA tax codes to tax categories in cXML
- Map cXML Partner to SAP S/4HANA Invoicing Party (optional)
- Define Control Parameters
- Map cXML tax categories to SAP S/4HANA tax codes (for CC invoices, only relevant for Ariba Network Integration)
Related Configuration
You can configure supplier-specific tolerances under Sourcing and Procurement -> Invoice Processing -> Incoming Invoice.
Incoming Invoice: Map Company Codes for Logistic Invoice Verification
Each of your suppliers references your company or company codes by a specific name (“billTo” tag in cXML). To ensure that incoming invoices are directed to the right company code, you have to map the names that your suppliers use to your company codes.
If you want to make entries that are valid for all suppliers or for all names that a supplier uses for your company, leave the Supplierfield empty.
Incoming Invoice: Map Tax Codes for Logistics Invoice Verification
To transfer taxes specified in invoices from the business network to SAP S/4HANA, you have to map the tax categories used on the business network to the tax codes defined in SAP S/4HANA. We recommend that you do this for all countries/regions in which you receive invoices from suppliers. If required, you can create different mappings for each supplier.
Prerequisite:
- Tax categories have been configured for your business network account.
Example:
Your company has plants in the US and in France. In both countries, you purchase from supplier ABC Inc., and you receive invoices from this supplier. In the US, the tax category VAT with the tax rate 10% is relevant. In France, the tax category VAT with the tax rates 5.5% and 19.6% is relevant. To reflect this, you have to make the following entries:
| Supplier | Supplier Name | Tax Cat. in cXML | Tax Rate in cXML | Country/Region | Tax Code | Tax Code Descr. |
|---|---|---|---|---|---|---|
| 12345 | ABC Inc. | vat | 10% | US | I1 | US10 |
| 12345 | ABC Inc. | vat | 5.5% | FR | F1 | FR33 |
| 12345 | ABC Inc. | vat | 19.6% | FR | F2 | FR99 |
Incoming Invoice: Map cXML Partner to SAP S/4HANA Invoicing Party (Optional)
By default, the invoicing party in SAP S/4HANA is identical with the supplier in the purchase order. For one or several of your suppliers, you may want to post incoming invoices to a different supplier than the supplier in the purchase order.
To determine the invoicing party from the InvoiceDetailRequest message, the system uses the name that is transferred in cXML tag "InvoicePartner" (with Contact role="from"), in combination with the technical sender of the cXML message (identified by VendorID in "From" "Credential domain="VendorID""). To post incoming invoices to a different supplier than the supplier in the purchase order, proceed as follows:
- In the field cXML VendorID in 'From' 'Credential', specify the VendorID that is contained in "From" "Credential domain="VendorID"".
- In the field Name of cXML Inv. Partner (Role "From"), specify the name that is contained in cXML tag "InvoicePartner" "Contact role="from"".
- In the field S/4HANA Invoicing Party, specify the ID of the supplier in SAP S/4HANA that you want to be the invoicing party.
- If you want outgoing documents and invoice status updates to be sent to the original supplier, select the Reverse Mapping checkbox.
Example of VendorID in cXML
</Credential>
Example of InvoicePartner in cXML
Incoming Invoice: Enter Control Parameters for Logistics Invoice Verification
You have to define the following information for incoming invoices that a supplier sends to a specific company code:
- Which types of invoices and credit memos you want to create in SAP S/4HANA
- How the system reacts if there are differences between the values received in cXML and the values proposed by SAP S/4HANA.
To specify the control parameters necessary for Logistics Invoice Verification, proceed as follows:
- Select New Entries.
- Specify a supplier from whom you receive invoices and credit memos.
- Specify the company code that receives the invoices and credit memos.
- Under Invoice Document Type, select the type of invoice that you want to create in SAP S/4HANA for incoming invoices.
- Under Credit Memo Document Type, select the type of credit memo that you want to create in SAP S/4HANA for incoming credit memos.
- Under Logistics Invoice Verification, define how the system reacts if there are differences between the values received in cXML messages and the values proposed by SAP S/4HANA. To do this, you must specify one of the following correction indicators:
- No Error
- The invoice document is posted using the invoice data from the supplier. If this data contains quantity or price variances, SAP S/4HANA blocks the invoice for payment.
- Unclarified Error: Park Invoice
- The invoice document is created with unclarified errors. It is saved with the values proposed by the SAP S/4HANA system and with the values contained in the cXML invoice. You have to manually process the parked invoice later.
- Unclarified Error: Create Draft Invoice
- The invoice document is created with unclarified errors. It is saved with the values contained in the cXML invoice. Note that only header data is available. You have to manually process the draft invoice later using the Manage Supplier Invoices app, for example.
- Define whether the material numbers and units of measure in the cXML invoice are compared to those in the purchase order items. Note that the invoice cannot be posted if there are variances.
- Define whether the system additionally checks the invoice document for negative variances, in other words, checks for variances in favor of the invoice recipient.
- Under Logistics Invoice Verification - w/o purchase order reference, define how the system reacts if in an cXML invoice the order reference is missing or invalid. If account assignment data is provided in the cXML, you can decide to post such invoices. In any case, you have to decide what to do with invoices that are not posted. You have the following options:
- Do not process
- The incoming invoice is rejected, and a corresponding InvoiceStatusUpdate message is sent to the business network.
- A corresponding error message is displayed in the SAP AIF Message Dashboard.
- Park invoice
- The invoice document is created in S/4HANA with status "parked". You have to manually process the parked invoice later.
- Create draft invoice
- The invoice document is created in S/4HANA as a draft. You have to manually process the draft invoice later, using the Manage Supplier Invoices app.
CC Invoice: Map Tax Category for cXML Invoice (Only for Ariba Network Integration)
To transfer taxes specified in CC invoices from SAP S/4HANA to the Ariba Network, you have to map the tax codes defined in SAP S/4HANA to the tax categories used on the Ariba Network. We recommend that you do this for all countries/regions where you have suppliers to whom you send CC invoices. If required, you can create a specific mapping for each supplier.
Note:
This mapping is only relevant if you integrate your SAP S/4HANA system with the Ariba Network.
Prerequisites:
- Tax categories have been configured for your Ariba Network account.
Example:
Your company has plants in the US and in Germany. In the US, you purchase from supplier ABC Inc. In Germany, you purchase from supplier XYZ. You send CC invoices to both suppliers on the business network.
- In the US, the tax code “I0” is relevant. The corresponding tax category is “sales”.
- In Germany, the tax code “V1” is relevant. The corresponding tax category is “vat”.
To reflect this, you have to make the following entries:
| Supplier | Tax Code | Tax Code Name | Country/Region | Tax Category on Business Network |
|---|---|---|---|---|
| ABC Inc. | I0 | A/P Sales Tax, exempt | US | sales |
| XYZ Inc. | V1 | 19% Input Tax Domestic | DE | vat |
Note that the tax rates are determined by the tax codes defined in SAP S/4HANA.
Hint: After specifying the country/region, press ENTER. Then select the tax code.
RFUMSV00 - Advance Return for Tax on Sales/Purchases rdisp/max_wprun_time - Maximum work process run time
This documentation is copyright by SAP AG.
Length: 13330 Date: 20240524 Time: 000616 sap01-206 ( 172 ms )
