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BW_FISCALYEAR - Maintain fiscal year variant

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For a fiscal year variant, you can define the following properties:

• How many Posting periods a fiscal year has.

• How many Special periods you require.

• How the system should determine the posting periods when posting.

When defining your fiscal year, the following options are open to you:

• Your fiscal year is the same as the calendar year

In this case, you must simply select the field Calender year.

• Your fiscal year differs from the calendar year and is not year-related

In this case, you firstly enter the number of your posting periods in the field Number of posting per.. Via Periods, you get to the screen, in which you can define your posting periods. You enter here the relevant month and day of the period-end and the periods.

• Your fiscal year differs from the calendar year and is year-related

In the field Number of posting per., enter the number of your posting periods and mark the field Year-dependent.Via Navigation -> periodsyou get to a window, in which you must enter the calendar year, for which you wish to define your variants . You then get to a screen, in which you can define your posting periods again.

You have the additional option of establishing descriptions for the periods of a year-independent fiscal year variant via Navigation -> Period texts. A three digit abbreviation (Jan, Feb, Mar...) and a 20 digit long text (January, February, March) can be entered.

The following fiscal year variants are created in the standard system:

• Variants, in which the fiscal year corresponds to the calendar year with one, two, three and four special periods in addition.

• Variants for shortened fiscal years. For this, read section "Define shortened fiscal year".

• Variants for moved fiscal years:

• April to March with four special periods

• July to June with four special periods

• October to September with four special periods

• Variant on a weekly basis. This variant can only be used for the application "Special ledger".

1. Check the fiscal year variants delivered.
2. If necessray, alter the existing variants, or create your own variants.
   

Define shortened fiscal year

A fiscal year that is made up of less than twelve months, and for which a year-end closing is created, is described as a shortened fiscal year. The definition of a shortened fiscal year is always year-dependent, since this fiscal year represents a year-related exception. When defining a fiscal year variant, you must always define a complete calendar year. Therefore, the year-related fiscal year variant not only contains the periods of the shortened fiscal year, but also additional periods of the previous or subsequent fiscal year.

You have two options to define a shortened fiscal year:

• If you use Financial accounting without asset accounting, each fiscal year can start with any period you wish.

Example

If your shortened fiscal year runs from January to September, you can assign the periods 004 to 012. You assign the periods 001 to 003 of the new fiscal year to the months October to December.

For the fiscal year variant, you enter the number of periods (in the example above, 12 periods).

Note

You should note that the last period of a fiscal year must correspond to the number of periods. Therefore, if you wish to define twelve periods, the last period of a fiscal year must be 12.

• If you use Asset accounting, each fiscal year must start with the period 001, so that the depreciation calculation of the asset accounting runs correctly.

For a fiscal year variant, you enter the desired periods and also the number of periods that are in the shortened fiscal year. In this way, each fiscal year of the fiscal year variant can start with the period 001.

Example

If you define a fiscal year with twelve periods, a shortened fiscal year with nine periods (from period 001 to 009) can be contained in it. The remaining calendar year then already constitutes the first three periods of the new fiscal year (periods 001 to 003).

For which additional peculiarities are to be taken into account when using the asset accounting, read up in the documentation for asset accounting.

You define your shortened fiscal year and the consequent normal fiscal years under the same fiscal year variant. Note that, as a rule, postings to a prior period in previous fiscal years must be possible.

So long as you are still posting in or before the shortened fiscal year, or are transferring legacy data from this time, you must retain the year-dependent fiscal year variant. Only if the shortened fiscal year is closed from an accounting viewpoint and no further adjustment postings are expected, can you define the fiscal year variant as year-independent.

As soon as you switch over the fiscal year variant from year-dependent to year-independent, the year-dependent definitions are deleted.

With the standard systen, two variants for shortened fiscal years are delivered: the variant R1 for a shortened fiscal year in financial accounting and the variant AM for a shortened fiscal year, if asset accounting is used.

1. If you have to define a shortened fiscal year, clarify according to which of the options stated you are defining the year.
2. Define your shortened fiscal year.

To define the shortened fiscal year for asset accounting, choose Navigation -> Shortened fiscal year.

You can define variants for non-calendar fiscal years. If you define a variant of this type, then one of the periods must end on December 31, even if it is not the last period.

Example:

In the following example, the fiscal year begins on April 1 and ends on March 31.

Month	Day	Period	Move
1	31	10	-1
2	28	11	-1
3	31	12	-1
4	30	1	0
5	31	2	0
6	30	3	0
7	31	4	0
8	31	5	0
9	30	6	0
10	31	7	0
11	30	8	0
12	31	9	0
9	30	6	0
10	31	7	0
11	30	8	0
12	31	9	0

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