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DCFL_ACCOUNT_ASSIGN - Define Business Settings for Travel Expense Reports

RFUMSV00 - Advance Return for Tax on Sales/Purchases   BAL Application Log Documentation  
This documentation is copyright by SAP AG.

This section provides an overview of activities you have to execute to set up the business-logic for the transfer of travel expense reports. These activities mainly determine how accounts in the central financials system are derived from the information available in your SAP Travel On Demand system.

• Define Mapping of Employee to Vendor
  The Travel on Demand system sends the personnel number of the employee who is going to be reimbursed. In the Financials system a payables item is created for the vendor that is assigned to the employee.
  If you also use SAP ERP HCM in your central financials system, the mapping of personnel number to vendor account should already be maintained.
  If you use a legacy HCM system you have to maintain the following settings:
  

1. To be able to to enter a personel number, even though no employee info type exists in the system, you have to disable the value check in the vendor master. You do this in Customizing for Personnel Management under Maintain Relationships. Open the Relationship Abbreviation folder and set entry PERNR EXCHK to space.
2. Create a vendor in your central financials system. To do so, use transation FK01.
3. In the accounting information view, enter the personnel number from your SAP Travel On Demand system for this vendor.

• Define Mapping of Payment Card Issuer to Vendor
  
  SAP Travel on Demand allows the use of company credit cards for paying expense items. In this scenario, expenses are directly reimbursed to the credit card.
  If you want to use this business process, you have to map the Alias Vendor defined for the payment card issuer in your SAP Travel on Demand system to a vendor account in your central financials system.
  To do this mapping, perform the following steps:

1. Start the account determination function and choose Automatic Postings.
2. In the following screen, you choose Postings from Travel Expenses Accounting.
3. In the following screen, you choose Customer/vendor trip costs postings/transaction HRP
4. Enter your chart of accounts
5. Enter the Alias Vendor from your SAP Travel on Demand system in the General modification field and the desired vendor account from your central financials system in the Account field.

• Define Account Determination
  In SAP Travel on Demand, expenses are assigned to so-called General Ledger Account Alias Codes. To use the standard account determination functionality from your central financials system, you have to map these general ledger account alias codes to real general ledger accounts.
  To do this mapping, perform the following steps:

1. Start the account determination function and choose Automatic Postings.
2. In the following screen, you choose Postings from Travel Expenses Accounting.
3. In the following screen, you choose Trip costs postings, expense accounts/transaction HRT
4. Enter your chart of accounts
5. Enter the General Ledger Account Alias Code from your SAP Travel on Demand system in the General modification field and the desired GL account number from your central financials system in the Account field.

TXBHW - Original Tax Base Amount in Local Currency   CL_GUI_FRONTEND_SERVICES - Frontend Services  
This documentation is copyright by SAP AG.

Length: 4290 Date: 20240523 Time: 151832     sap01-206 ( 67 ms )