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DTINF_PROFILE - Personalize Data Collection via Profiles

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Create, maintain or delete profiles for information retrieval.

You can create, maintain or delete profiles for the information retrieval feature. In addition, you can export a profile as a JSON file and import JSON files to use as the basis for creating a profile. Profiles allow you to store personalized settings that influence the collection, display and download of personal data.

The profiles created with this configuration step can be applied to the data collection results in the Start Data Collectionand Process Data Collectionapps.

Your must have a role based on the Data Privacy Specialist (SAP_BR_DATA_PRIVACY_SPECIALIST) business role template.

On the entry screen, create a new profile or call up an existing one. Once you've selected a profile, the following tabs are available for editing. Please note that you need a transport request to save your profile settings.

Details

Details (description, change dates) of the profile that you are currently displaying/ editing.

General Settings

On this tab, you can make settings that apply to all tables/ fields of the data model, unless you have specified any table or purpose-specific settings. This includes the following configuration options:

• Data Collection:

• Improve the performance of the data collection by restricting it to a maximum hierarchy depth and/ or define tables that should not be considered for the collection run.

• Retrieve archived data during data collection.

• Define tagging characters to differentiate the archived data in the collection results.

• Retrieve attachments during data collection.

• Enable email notification on completion of a data collection.

• Data Masking: Define if and how data should be masked in the search results display.

• Data Hiding: Define what data is displayed in the search results. For example, you can hide all empty fields or define specific fields/ tables that should not be displayed.

Refer to the field help (F1) to get more information on the configuration options.

Purpose Settings

On this tab, you can maintain purposes that can later be used to create purpose-specific settings for a table. Click on Append row and select a purpose from the value help (F4).

You can define purposes for information retrieval in configuration step Maintain Purposes.

Table Settings

On this tab, you can further refine the configurations made on the General Settingstab by defining settings for individual tables and/ or fields. Follow below steps to define table-specific settings:

1. Click Append row.
2. On the appearing dialog box in the Table field, you must enter the name of the table for which you want to make the settings.
3. Optionally, you can specify a purpose and/ or source table to define the scope for the table settings.

A scope defines the conditions under which the table settings should be applied. These conditions can either be purpose-specific, source table-specific or they can be a combination of both. Scopes can be of the following types:

• General: Settings are applicable for all purposes and all source tables.

Example: Source Table " ", Purpose " "

• Purpose-specific: Settings are applicable for a specific purpose and all source tables.

Example: Source Table " ", Purpose "X"

• Source table-specific: Settings are applicable for all purposes, but only for a specific source table.

Example: Source Table "X", Purpose " "

• Purpose-specific and source table-specific: Settings are applicable for a specific purpose and a specific source table.

Example: Source Table "X", Purpose "X"

For example, you might want to configure that all fields of TABLE1 should only be hidden, if the data collection is performed for purpose XYZ. For all other purposes, the fields of TABLE1 should be displayed.

You can define several scopes for a single table, if required. However, it is not permitted to have two different scopes with one being purpose-specific and the other one being source-table specific. You can always change an existing scope. For this, select the relevant table from the list and click the Maintain Scope button.

Choose Ok. A new row is added to the Table Settingssubscreen.

1. Make the following table-specific settings:

• Exclude the table from data collection (see F1 help)

• Hide all fields of the table (see F1 help)

• Change the table description in the current logon language or add a translation of the description using the Translate button.

Field Settings

You can make settings for each field of a table. For this, double-click a table in the list to open the Field Settingssubscreen. Then click the Field Settingsbuttonto start editing. Refer to the field help (F1) of the columns to get more information on the configuration options.

Change the field descriptions in the current logon language or add a translation of the description using the Translate button.

The scope defined for a table is automatically applied to the fields of this table. In case multiple scopes are defined for a table, it is recommended to maintain field settings for the most generic scope. Field settings are automatically derived from more generic to less generic scope. This will be indicated using a ‘default’ suffix as Yes(default)/No(default).

Note: Once you made table-specific settings, it is recommended to choose the option Review Settingsbefore saving your changes. For any table/field row, settings could be derived based on the scope. Any change to the row from which the settings are derived, will have an impact on the derived rows.

Rows in field settings can be copied to the clipboard using Ctrl+C and pasted to another table/ profile. Please consider the following aspects when doing this:

• While pasting, the cursor should be positioned on the status of a blank row.

• If pasted on an existing row, the field setting would be replaced.

• While copying field settings, the non-maintained settings will be derived accordingly.

• The translations/Default values for the settings will not be copied.

Download Settings

On this tab, you can make settings for the download of search results. Refer to the F1 help to get more information on the options available.

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