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EHFND_EXP_PROF - Specify Export Profiles

EHFND_EXP_PROF - Specify Export Profiles

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In this Customizing activity, you can specify export profiles for file-based reporting.

Each export profile has a lead business object. This lead business object is used to select the data selections allowed for the export profile. Only data selections containing the same lead business object can be assigned to the export profile.

You can assign more than one data selection in one export profile. The assigned data selections specify the data to be extracted for the report.

In addition to the lead business object and the data selection, you have to specify the file format of the resulting file. If the file format XLSX (Microsoft Excel 2007/2010) is used, the export profile can contain an Excel template file that is used for the export. After the file upload, the name of the uploaded file is displayed as file name. This file name can be changed later.

Furthermore, you can enter a threshold for background exporting to configure whether a report is processed in foreground or in background.

Note: The EHFND_EXPP authorization object can be used to specify which user should be able to generate file-based reports based on the configured export profile.

You have entered general settings in the Configure General Settings Customizing activity.

You have specified data selections in the Specify Data Selections Customizing activity.

You have specified file formats in the Specify File Formats Customizing activity.

The standard system is delivered without export profiles.

To use the functions of file-based reporting, you have to specify profiles. To create an export profile, proceed as follows:

  1. Enter a unique ID for the new export profile.
  2. Enter a description for the new export profile.
    Note: This description is displayed in the export profile selection screen when you press the Export button on the UI.
  3. Enter the lead business object.
  4. Select a file format from the F4 help.
  5. If you want to upload a template file, go to the detailed view and press the F4 help in the Field Name field. Note that the language of a template file has to match the system language when using file-based reporting.
  6. You can enter a file name for the export file. If no file name is specified, the name of the export profile is used as the file name.
  7. You can enter a threshold for background exporting.
  8. You can decide if output conversions that are assigned to data elements of the fields contained in the export have to be executed or not. If you select the Output Conversion checkbox, codes stored in the database that reference entries in Customizing tables are automatically converted into the corresponding language-dependent texts.
  9. Save your entries and select the newly created export profile. Go to the Data Selections view and use the F4 help to display all the data selections of the same lead business object that can be assigned in this export profile.
  10. Enter data selections and save your entries.

Note: The adjustment of Customizing entries is not supported for this Customizing activity because it includes a file upload. If you need to set up Customizing in a different system or client, we recommend that you compare your Customizing entries, edit the entries manually, and then upload the required files again.

Alternatively, you can transport the entries via Customizing transport or use client copy (SCC1).






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