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EHS_MD_150_40_01 - Set Up Distribution of Reports

EHS_MD_150_40_01 - Set Up Distribution of Reports

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In this IMG activity, you set up distribution of reports (see also Information About the Concept under EH&S Application Link Enabling (ALE)).

  1. Setting the Active Code Page
  2. Settings in Customizing forApplication Link Enabling (ALE)
You have configured the required settings in Customizing for ALE.
  1. Settings in the SAPBasic Data and Tools Component
Ensure that the following prerequisites are met:
  1. Ensure reports have unique identification
A unique report key is a prerequisite for distributing reports. This report key is made up of the following attributes:
- Specification ID
- Report generation variant
- Report language
- Document type
- Internal version
  1. Check authorizations
To distribute reports, you need read authorization for all reports to be distributed.
To edit entries in the target system, you need authorization to create and change reports.
  1. Edit the Distribution Model in Customizing for ALE
In Customizing for ALE, call the IMG activity Maintain Distribution Model and Distribute Views.
For more information, see the documentation for the IMG activity.
To guarantee communication between systems during distribution, you must make the following entries in the IMG activity Maintain Distribution Model and Distribute Views by choosing Create BAPI:
Field Entry
Sender/client:
Receiver/server: , for example,
sales and distribution system (SD), on which
Product Safety is installed.
Object name/interface: SubstanceReport, Bus 1092
Method: SAVREPMULT (distribute to target systems and
post to target systems)
REPLICATE (request reports to be distributed)

Note:
The message type REPMAS is supported.
The basis IDoc type is REPMAS01. If you want to distribute extended safety data sheets (eSDSs), use basis IDoc type REPMAS02.
You can reduce the reports to be distributed using recipient determination. The following filters are available by default:
  • Report header

- Report generation variant
- Report language
- Report category
  • Specification header

- Object type
- Object authorization group
- Specification listing
Note:
Entering filter criteria can be very time-consuming because many entries may need to be made, depending on how detailed the filter is. For this reason, filters such as report distribution list and document number do not appear in the input help.
Then edit the IMG activity Generate Partner Profiles in Customizing for ALE.
  1. Configure Settings in the Sending and Receiving Systems
The following objects must be identical in the sending and receiving systems:
  • Report generation variants

  • Specifications

  • Report categories

  1. Check Control Data to Be Distributed
See above: Configure Settings in the Sending and Receiving Systems
  1. Check Consistency
A consistency check can be run for the settings in the distribution model and the partner profiles.
To run the consistency check, call the IMG activity Check Technical Consistency in Customizing for ALE.
The prerequisite for this is that the distribution model is distributed and the partner profiles were entered in all relevant systems.
  1. Error Handling
If an error occurs when an IDoc is being processed, the whole IDoc is not posted. You can include a workflow to correct errors. IDocs can be modified manually (you can change the identifier, for example) and subsequently posted.

General Procedure

  1. You define which reports are to be distributed in a customer reference model.
  2. When you first distribute reports, you distribute them manually to the target systems using the REPLICATE method based on the distribution model.
  3. You activate serialization and switch on delta distribution as follows:

The following applies when data is transferred:

  • If a report is not found in the target system, it is created using the report key that was transferred.
  • If a report exists in the target system, its data is updated.
  • The report is locked for changes while the report data is being sent. If this lock cannot be set, the report cannot be processed. The IDoc status is set to "with error" and a work item is created.

Note:

When reports are distributed, the appropriate DMS documents are distributed also. The DMS documents are posted before the reports.






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