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ESFMVC_NEW_COMM - Activate Statistical Updates for MM Documents

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The update of processes in Funds Management(FM) is controlled via the update profile assigned to the FM area. In all update profiles delivered by SAP, the setting for materials management (MM) documents defines a real update with budget consumption.

In this Customizing activity, you can define on company code level that the MM documents Purchase Requisition (PR) and Purchase Order (PO) do not consume budget in FM and do not update Controlling(CO). In this scenario, budget consumption and its control are executed via earmarked funds documents (EFD) or, in exceptional cases, only during the invoice verification.

Therefore, in this case:

• Commitment update in FM for PR and PO for a given company code is done statistically;

• There is no commitment update in CO for PR and PO;

• Each PR and PO either require an EFD reference (standard case) or their budgetary effect is postponed to invoice verification (exceptional case) and does not allow an EFD reference.

When you create PR and PO, the settings for field status need to be aligned with the settings made here.

This means that:

• If PR or PO require an EFD reference, the field status for EFD categories must be available:

• For consumption PR or PO, make the settings for field status in the Maintain Account Assignment Categories Customizing activity.

• For stock purchase requisition or stock purchase order, make the settings for field status in the Maintain Field Status for Assigning FM Account Assignments Customizing activity.

• If PR or PO do not allow an EFD reference, you can define specific account assignment categories that hide EFD fields. SAP, however, recommends to use the same account assignment categories described above to limit their overall number. In this case, the EFD fields remain available. A specific check based on the customizing settings for the exception cases mentioned above ensures that no EFD is entered in this case.

• If you create an EFD for a vendor, and create a PO that makes reference to such EFD, the vendor in the PO must be the same assigned to the EFD.

• When you create an invoice, you can make reference to items in different POs. However, all items must make reference to the same EFD.

Enter the company code for which you want to create a statistical update as standard case and save your entry.

If you want to create an exceptional case:

1. Select the company code you created and choose Exception for Budget Control.
2. Define the document category and the document types that will not consume budget from the earmarked funds.

Note

You must create PR and PO using the transactions ME2*N (for PO) and ME5*N (for PR). If you use the old transaction (for example, ME21), this functionality will not be supported.

Once a statistical update has been defined for a specific company code and MM documents have been posted, SAP recommends not to delete it. This change could have a serious impact in your business processes.

When a statistical update is defined for a specific company code and PR or PO document types do not require an EFD reference, it is not possible to delete these entries, otherwise the documents would not reduce budget from the EFD nor from the invoice verification.

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