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ESS_PT_TC_002 - Specify Absences to Be Displayed

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You use this Customizing activity in the following circumstances:

• Information for processing absences in the Leave Request web application (Employee Self-Service (ESS))

You can determine whether you want to use an approval process when processing absences. If you want to use an approval process, you can also specify in this activity whether you want to use a workflow to do so.

Note

If you use or copy workflow pattern 12300111 delivered by SAP, it is not possible to make any changes to leave requests that have already been approved. You can only make changes again once the absences (infotype 2001) have been created. However, it is possible to delete an approved leave request.

If you use the approval process without a workflow, you can make changes or deletions at any time.

• Display of absence times in the Web application Clock-In/Out Corrections (ESS)

• Display of absences in Team Calendar (Manager Self-Service (MSS)) and in Team Calendar and Absence Overview in the Web application Leave Request (MSS and ESS)

Absences for the team calendar, overview of leave, clock-in/out corrections

With this Customizing activity, you specify which absence types and attendance types are displayed in the team calendar, absence overview, and clock-in/out corrections.

1. Select the action Define Processing Processes/Absences
2. Enter all the absence types and attendence types that you want to display with the Web application.
   If you want only to display absence types in the team calendar, leave overview, or clock-in/out corrections, but do not want your employees to be able to request that type of absence, you have to select the following fields:

• EEs Not Permitted to Submit Requests

• No Changes to Leave Permitted

• No Deletion of Leave Permitted

Processing processes for the leave request

With this Customizing activity, you specify which types of leave are displayed in the Leave Request Web application and which can be processed. You specify how the absences are to be processed, and can define user interface elements depending on the absence type.

1. Select the action Define Processing Processes/Absences
2. Enter all types of leave that you want to process in the Web application.
3. If required, enter the periods for each type of leave.

Note

• Note that any periods you specify here are counted from the start date of the relevant leave.

• You can use the Check Request Date According to Subtype in the Business Add-In PT_ABS_REQ to override the periods according to your requirements

1. Specify whether you want to use the workflow function. If so, enter the required workflow template.

You can use either standard workflow templates or your own customized copy of the workflow template 12300111. You should use the workflow template 12300111 as a basis for your own customer-specific workflow templates.

Note that you can no longer use workflow templates for previous versions of the leave request (using the Internet Transaction Server (ITS)) because the technology is not the same.

1. Enter information about the user interface elements that are to be displayed for the leave.

Note

You assign the field selection in a subsequent Customizing activity, Define Field Selection.

1. Specify how you want the leave to be processed and which actions the employees are permitted to carry out (create, change, delete).
2. If required, choose Create Explanatory Texts for Absences.
3. Choose the document class Dialog Text.
4. Create an appropriate text.
5. Enter the technical name of the text in the Explanation of Absence Type field in the Processing Processes for Absence Types view.
6. If required, have the text translated.

If the employee replaces a type of leave that is subject to approval with one that is not, the leave request still has to be approved again, because the system cancels the request with the leave type that is subject to approval.

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Length: 5486 Date: 20240523 Time: 202535     sap01-206 ( 74 ms )