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FAA_MAN_ACT_MIG2SFIN - Perform Additional Manual Activities

BAL Application Log Documentation   CPI1466 during Backup  
This documentation is copyright by SAP AG.

After the migration of the charts of depreciation, you have to define more Customizing settings before you can check and activate new Asset Accounting.

If you have already been using classic Asset Accounting, then you have to make settings for new and changed functions (delta Customizing).

In the downstream system (the test system and production system), it is only necessary to manually create the master data described below.

The following explanations deal only with delta Customizing. It is important to read the documentation of the given Customizing activity.

Delta Customizing consists of the settings in Customizing for Asset Accounting that are described below:

Overview

The following table shows an overview of the manual activities that you have to execute, depending on your starting situation:

Starting Situations:
I. Classic General Ledger Accounting, classic Asset Accounting, accounts approach
II. New General Ledger Accounting, classic Asset Accounting, accounts approach
III. New General Ledger Accounting, classic Asset Accounting, ledger approach

Starting Situation I	Starting Situation II	Starting Situation III
Define Asset Balance Sheet Accounts of Parallel Valuation as Reconciliation Accounts	Required	Required	Not Relevant (1)
Define Depreciation Area for Quantity Update	Optional	Optional	Optional
Define Technical Clearing Account for Integrated Asset Acquisition (2)	Required (2)	Required (2)	Required (2)
Specify Alternative Document Type for Accounting-Principle-Specific Documents	Optional	Optional (3)	Optional (3)
Define Clearing Accounts for Non-Integrated Asset Acquisition	Required (6)	Required (6)	Required (6)
Specify Revenue Distribution for Asset Retirement	Optional	Optional	Optional
Post Net Book Value Instead of Gain/Loss (4)	Required	Required	Required
Check Transaction Types (5)	Required	Required	Required

Explanation:
(1) Only valid for accounts approach
(2) A required activity, if integrated asset acquisitions are to be posted
(3) Can be a required activity, if document splitting is active.
(4) If there is a legal requirement
(5) If transaction types were restricted to depreciation areas
(6) A required activity, if non-integrated asset acquisitions are to be posted

Details about Activities

Note:
For all Customizing activities, it is important to read not only the explanations here, but also the IMG documentation for the given Customizing activity.

Define Asset Balance Sheet Accounts of Parallel Valuation as Reconciliation Accounts

This step is only necessary, if you work with the accounts approach. This step is not relevant if you are using the ledger approach.

Up to now, you have (as part of the accounts approach) represented one or more additional valuations using separate periodic-posting or direct-posting depreciation areas that post to separate accounts in the general ledger. These asset balance sheet accounts were posted directly in Financial Accounting up to now.

In the future, both the leading valuation and parallel valuation post asset values directly to Financial Accounting. These asset balance sheet accounts are only allowed to be posted by means of Asset Accounting, and therefore have to be defined as reconciliation accounts.

You have the following options:

• You define the asset balance sheet accounts you used up to now (normal balance sheet accounts that can be posted directly) of the parallel valuation as reconciliation accounts for the future.

In Customizing under Asset Accounting -> Preparations for Production Operation -> Production Startup -> Accounts Approach:Set/Reset Reconciliation Accounts for Parallel Valuations.

• Or: You create new asset balance sheet accounts in your chart of accounts as reconciliation accounts of Asset Accounting. To do this, proceed as follows:

1. Create the new asset balance sheet accounts as reconciliation accounts in the general ledger.

In the SAP Easy Access menu: under Accounting -> Financial Accounting -> General Ledger -> Master Records -> G/L Accounts -> Individual Processing -> Centrally (Transaction FS00)

1. You then have to enter these G/L accounts in the account determination of Asset Accounting. For the posting depreciation area that represents the parallel valuation, you have to enter the newly created reconciliation accounts (for example, as balance sheet account for acquisition and production costs, or accumulated depreciation account for ordinary depreciation).

In Customizing: under Asset Accounting -> Integration with General Ledger Accounting -> Assign G/L Accounts

1. Assign the newly created G/L accounts to your balance sheet structure.

In Customizing: under Financial Accounting -> General Ledger Accounting -> Periodic Processing -> Document -> Define Financial Statement Versions

If you are certain that the balance sheet accounts were never posted manually in General Ledger Accounting in the past, then you can convert these accounts into reconciliation accounts. If it is not possible to ascertain this, then we recommend that you create new balance sheet accounts (reconciliation accounts) to make reconciliation between General Ledger Accounting and Asset Accounting possible for the future.

In any case, we recommend that you reconcile the asset balance sheet values of Asset Accounting with General Ledger Accounting in advance, especially for parallel valuations. To do so, use a program for asset lists in Asset Accounting. In General Ledger Accounting, you can use the corresponding balance list.

Define Depreciation Area for Quantity Update

In this step, you can specify, for each chart of depreciation, the depreciation area you want to use for the quantity update. This setting is especially relevant if you are using collective low-value assets. The quantities in the asset master record are only updated if postings are made to the depreciation area specified here.

For each chart of depreciation, the system displays a selection of depreciation areas that are allowed to manage quantities. The depreciation areas are always the leading/posting depreciation area for the given valuation.

The Customizing activity is optional. In the standard system (that is, as long as you do not make any settings to the contrary), the system uses depreciation area 01 for the quantity update.

In Customizing: under Asset Accounting -> Valuation -> Depreciation Areas -> Specify Depreciation Area for Quantity Update

Define Technical Clearing Account for Integrated Asset Acquisition

This step is always necessary if you want to post an integrated asset acquisition. You enter the business transaction for the vendor invoice and the asset acquisition in one step; you enter the accounts for the liability and the capitalization of the asset and post to them.

It might be the case that you always post your asset acquisitions without integration. That means, as the first step, you enter the incoming invoice and post against a clearing account for asset acquisitions. In the later, second step, you enter a separate transaction in Asset Accounting and thereby capitalize the asset and post against a clearing account for asset acquisitions. In that case, you do not have to enter this account.

For an integrated asset acquisition posting, the system divides the business transaction into an operational part and a valuating part:

• For the operational part (vendor invoice), the system posts a document valid for all accounting principles against the technical clearing account for integrated asset acquisitions. From a technical perspective, the system generates a ledger-group-independent document.

• For each valuating part (asset posting with capitalization of the asset), the system generates a separate document that is valid only for the given accounting principle. This document is also posted against the technical clearing account for integrated asset acquisitions. From a technical perspective, the system generates ledger-group-specific documents.

Procedure:

1. Create a new G/L account called technical clearing account for integrated asset acquisitions as a reconciliation account for asset accounts in the chart of accounts and in the company code.

On the SAP Easy Access screen: Accounting -> Financial Accounting -> General Ledger -> Master Records -> G/L Accounts -> Individual Processing -> Centrally (transaction FS00)

1. Enter this G/L account in the account determination of Asset Accounting for your chart of accounts.

In Customizing: under Asset Accounting -> Integration with General Ledger Accounting -> Technical Clearing Account for Integrated Asset Acquisition -> Define Technical Clearing Account for Integrated Asset Acquisition

1. Assign the newly created G/L accounts to your balance sheet structure.

In Customizing: under Financial Accounting -> General Ledger Accounting -> Periodic Processing -> Document -> Define Financial Statement Versions

Note:
Check if a different field control is set up in your system, depending on the asset balance sheet account to be posted or on the given transaction (such as APC or investment support). If this is the case, you need different technical clearing accounts for integrated asset acquisitions. Proceed as follows:

1. Create another G/L account called Technical clearing account for integrated asset acquisitions as a reconciliation account for asset accounts in the chart of accounts and in the company code. You have to define the field status variant for this account differently than the first account.

On the SAP Easy Access screen: Accounting -> Financial Accounting -> General Ledger -> Master Records -> G/L Accounts -> Individual Processing -> Centrally (transaction FS00)

1. You then have to enter these G/L accounts in the account determination of Asset Accounting for your chart of accounts.

In Customizing: under Asset Accounting -> Integration with General Ledger Accounting -> Technical Clearing Account for Integrated Asset Acquisition -> Differentiate Technical Clearing Account for Required-Entry-Field Control

1. Assign these G/L accounts to your balance sheet structure.

In Customizing: under Financial Accounting -> General Ledger Accounting -> Periodic Processing -> Document -> Define Financial Statement Versions

Specify Alternative Document Type for Accounting-Principle-Specific Documents

This step can be necessary, if you use document splitting. In that case, you have to enter an alternative document type for the valuating document, if you want the document splitting rules to be different for the business transaction variant of the valuating document (asset acquisition) and the operative document (Accounts Payable). This step could also be necessary, if your organization requires that the valuating documents are posted with a different document type than the operational documents.

Procedure:

Check whether you need alternative document types for posting the valuating document, either due to the definition of document splitting or due to requirements in your organization. If this is necessary, proceed as follows:

1. Check whether you can use a document type that already exists in the system, or whether you need a new document type. In the second case, create the document type.

In Customizing: under Financial Accounting -> Financial Accounting Global Settings -> Document -> Document Types

1. Check whether you can use an existing number range for the newly created document type, or whether you have to create a new number range.

In Customizing: under Financial Accounting -> Financial Accounting Global Settings -> Document -> Document Number Ranges

1. Assign the alternative document type for the posting of your valuating document.

In Customizing: under Asset Accounting -> Integration with General Ledger Accounting -> Integrated Transactions: Alternative Document Type for Ledger-Group-Specific Documents -> Specify Alternative Document Type for Accounting-Principle-Specific Documents

1. If you need to use other alternative document types for the valuating document for individual company codes, you can differentiate them further.

In Customizing: under Asset Accounting -> Integration with General Ledger Accounting -> Integrated Transactions: Alternative Document Type for Accounting-Principle-Specific Documents -> Differentiate Alternative Document Type Company Code-Dependently

Create Clearing Accounts for Non-Integrated Asset Acquisition

This step is only necessary if until now you managed your clearing accounts for the non-integrated asset acquisition with open items (OI-managed). If the accounts were not OI-managed until now, this step is irrelevant.

You post the vendor invoice and the capitalization of the fixed asset in two separate business transactions. The clearing account for non-integrated asset acquisitions is OI-managed until now.

• The vendor invoice is posted as until now in a document valid for all accounting principles against the clearing account for non-integrated asset acquisitions. From a technical perspective, the system generates a ledger-group-independent document.

• For the capitalization of the asset, the system creates a separate document for each valuating part (asset posting with capitalization of the asset) that is valid only for the given accounting principle. This document is also posted against the clearing account for non-integrated asset acquisitions. From a technical perspective, the system generates ledger-group-specific documents.

In future, it is no longer possible to clear the open items to the account clearing account for non-integrated asset acquisitions. It is not possible to clear a cross-valuation document (vendor invoice) with several valuation-specific documents (capitalization of asset).

Procedure:

We recommend that you create new accounts. You can then clear the open items already posted on the same accounts as before.

1. Create a new G/L account clearing account for non-integrated asset acquisitions in the chart of accounts and in the company code. If you have defined different clearing accounts for non-integrated asset acquisitions in your account determination and depreciation areas, you must create several.

On the SAP Easy Access screen: Accounting -> Financial Accounting -> General Ledger -> Master Records -> G/L Accounts -> Individual Processing -> Centrally (transaction FS00)

1. Enter this G/L account in the account determination of Asset Accounting for your chart of accounts (offsetting account Acquisition Value).

In Customizing: under Asset Accounting -> Integration with General Ledger Accounting -> Assign G/L Accounts

1. Assign the newly created G/L accounts to your balance sheet structure.

In Customizing: under Financial Accounting -> General Ledger Accounting -> Periodic Processing -> Document -> Define Financial Statement Versions

Alternatively, you can change the existing accounts in such a way (Clearing account for non-integrated asset acquisitions) that these are line item-managed in future but no longer OI-managed.

To do this, change the G/L account master record in the SAP Easy Access menu under Accounting -> Financial Accounting -> General Ledger -> Master Records -> G/L Accounts -> Individual Processing -> FS00 – Centrally.

Recommendation: You should clear the open items already posted before making this change.

Specify Revenue Distribution for Asset Retirement

In this step, you specify at company code level how the system is to distribute revenues arising from asset retirements: either based on net book value or based on APC. In the standard system, the distribution is based on the net book value.

Check the distribution of revenue for your company codes, and adjust the distribution as necessary to meet your requirements.

In Customizing: under Asset Accounting -> Transactions -> Retirements -> Gain/Loss Posting -> Define Revenue Distribution for Fixed Asset Retirement

Post Net Book Value Instead of Gain/Loss

In this step, you specify at company code level how the system posts during an asset retirement due to sale or scrapping. In the standard system, the system posts a gain or loss. As another option, you can choose to post the net book value of the assets instead for a depreciation area. In that case, the system posts the net book value to the account for clearing of revenue from asset sales or for clearing of revenue from asset sales to affiliated companies.

Note:
This posting variant is not allowed in most countries. In some countries, such as France, however, it is a legal requirement.

Check whether it is a legal requirement to post the net book value for individual areas, and adjust your settings accordingly.

In Customizing: under Asset Accounting -> Transactions -> Retirements -> Gain/Loss Posting -> Post Net Book Value Instead of Gain/Loss-> Subactivity Specify Depreciation Areas for Net Book Value Posting

Check Transaction Types

If you were using transaction types that were restricted to certain depreciation areas, then you can no longer use these transaction types. Check whether your existing transaction types that are not restricted to depreciation areas are sufficient. Otherwise you have to create new transaction types (that correspond to the previous restricted ones) that do not have restrictions to depreciation areas.

(To restrict a business transaction to a given valuation in new Asset Accounting, you enter a restriction to an accounting principle or depreciation area when you post the transaction.)

Investment support and also revaluation and new valuation are an exception:

• The transaction types for investment support and revaluation are automatically generated by the system when you create a corresponding measure, and therefore are restricted to the depreciation area to be posted to.

• The transaction types for revaluation and new valuation that relate to transaction type group 81/82/89 can continue to be restricted to depreciation areas.

In Customizing: under Asset Accounting -> Overview for Experts -> Check Transaction Types

In new Asset Accounting you can flag existing transaction types as obsolete:

• Transaction types that should no longer be used for postings for organizational reasons

• Transaction types that you are no longer allowed to use for postings due to technical reasons as these were restricted to certain depreciation areas in the past

If you set the obsolete indicator for a transaction type, this has the following effects:

• The transaction type is no longer proposed in the input help when you make postings.

• It is still used for reporting purposes though.

See also the direct help for field Transaction Type Is Obsolete.

Required

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This documentation is copyright by SAP AG.

Length: 23983 Date: 20240523 Time: 202214     sap01-206 ( 352 ms )