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Dokumentation

FINSVC_GRIRSTATUS - Define Status Management for GR/IR Clearing Process

Define statuses that are used during GR/IR account reconciliation.

Each goods receipt (GR) and invoice receipt (IR) is posted to a GR/IR clearing account. If the quantities and prices for the goods receipt match those in the invoice receipt, the system automatically clears these items in the GR/IR clearing account. If there are missing goods receipts or invoice receipts, or different quantities or prices, the items remain open on the GR/IR clearing account. But these items need to be processed, as the GR/IR clearing account must be cleared at the end of the fiscal period.

In this Customizing activity, you can define the status of a purchase order item that is used in the Reconcile GR/IR Accounts with machine learning app. You may use this status to define how the open item should be processed with the goal that the GR/IR clearing account is cleared at the end of the fiscal period.

In the program GR/IR: Automatic Processing of Purchase Order Items (transaction FGRIR_POP), the BAdI BAdI: GR/IR Clearing Process Status Deviation (FINS_GRIR_STATUS_RULE) is called which can be used to define a status. The report will then ensure that only a configured status will be set. You can use the status to define the write off process in the BAdI BAdI: GR/IR Clearing Process Write-Off (FINS_GRIR_STATUS_WRITE_OFF). This allows the automatic processing of purchase order items that could not be cleared automatically by the system, because amounts or quantities in invoice receipts and goods receipts did not match.

A set of process status codes and their names and descriptions is predelivered in the default configuration.

You define the GR/IR process status with a name and a description.

You maintain the following statuses: