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FINSV_EXT_LEDGER - Define Extension Ledger

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Use this configuration step to create an extension ledger if you need to make manual postings that differ from your standard ledger or other extension ledgers. This could be necessary for tax purposes, for example.

Select New Entries. Enter a technical name consisting of two characters and starting with a letter (for example, “AB” or “E1”) and a description for the extension ledger.

For the extension ledger type, select the type of journal entries that are posted to this ledger.

The types of journal entries are listed here, in sequence starting with the type that contains the most extensive data to the least extensive data:

1. Standard journal entries:
   This type of journal entry is identical to the journal entries posted to the underlying ledger. This type of journal entry is saved with document numbers. These journal entries cannot be deleted and have to be reversed when required. You can use extension ledgers with standard journal entries, for example, for manually adjusting journal entries to a different set of accounting principles or for a certain kind of management adjustment postings that are not visible in the underlying ledger.
2. P - Line items with technical numbers /no deletion possible:
   This type of journal entry is saved using technical numbers only (that is, without document numbers). They cannot be deleted and have to be reversed when required. You can use these journal entries, for example, for commitments or predictive accounting purposes.
3. S - Line items with technical numbers/deletion possible:
   This type of journal entry is saved using technical numbers only (that is, without document numbers). These journal entries can be deleted. You can use them, for example, for simulation purposes.

Note that the creation of multiple extension ledgers is restricted by the extension ledger type and follows this logic:

• On top of an extension ledger with the standard journal entries type, you can create an extension ledger of any type.

• On top of a type P extension ledger, you can create another type P or type S extension ledger.

• On top of a type S extension ledger, you can only create another type S extension ledger.

Specify the relevant underlying ledger. Depending on how many ledgers you create on top of each other, you either specify the underlying standard ledger (if you are creating the first extension ledger based on a standard ledger) or another extension ledger as underlying ledger (if one or more extension ledgers based on a standard ledger already exist).
However, the underlying ledger at the very bottom must always be a standard ledger (leading or non-leading ledger).

Please be aware that you can’t delete an existing extension ledger. But you can change its description and its underlying ledger, provided that the currency settings are the same.

To be able to make postings to the extension ledger, create a document type for it and assign it to a unique number range. You make this setting in the Manage Your Solutionapp under Configure Your Solution -> Finance General Ledger -> Journal Entries -> Define Document Types in a Ledger.

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